Commissioner Proceedings

May 14, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 14, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: Chief Deputy Auditor, Lorene Hanson, Deputy Auditor Janet Rudd, and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Joint Powers Natural Resource Board, GCN stove, cigarette license, Hilesman & Wold PA, Auditor/Treasurers committee appointment, authorization to advertise and hire part-time dispatchers. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Arnesen to approve the consent agenda as follows: Travel for Mary Jo Otten, Dawn Christianson, Joy Lindquist and Peder Hovland to Alexandria on June 3-6 for MCCC Conference; Tom Hanson to International Falls on May 2 for Rainy River Spring Fishing Season 2013 Wrap Up; Mark Hall to Grand Rapids  on June 25-28 for MACO Conference. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel to approve the minutes of April 23, 2013, regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SHERIFF

County Sheriff, Gary Fish met with the board requesting authorization to advertise and hire for part-time dispatchers.

Motion

Motion was made by Commissioner Arnesen to authorize County Sheriff to advertise and hire part-time dispatchers. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Social Services Director

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims. Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

                                                Commissioners’ Warrants          $13,425.85

                                                Commissioners’ Warrants          $26,012.64

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Interning Social Worker

Social Services Director, Nancy Wendler, met with the board to inform them that the office will have an intern Social Worker working for them this summer.

COUNTY AUDITOR

Government Center North Building- Stove

Chief Deputy Auditor, Lorene Hanson and Social Service Director, Nancy Wendler met with the board to discuss the stove at the Government Center. Nancy informed the board that the burners are not heating properly. The consensus of the board was to have the burners fixed.

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Beckel to approve the claims as follows:

Revenue                                $   49,457.33

Road & Bridge                     $    25,863.59

Co. Devel                             $      1,280.00

Solid Waste                          $    24,817.55

EDA                                     $     5,260.00

                                            $   106,678.47

WARRANTS FOR PUBLICATION

Warrants Approved On 5/14/2013 For Payment 5/17/2013

Vendor Name                                                           Amount

Arnesen/Ed                                                                      4,750.00

Cenex Co-Op Services, Inc.                                           4,731.07

Hasler                                                                              4,000.00

LOW County Treasurer                                                   4,673.82

LOW Highway Dept                                                         5,437.50

Mar-Kit Landfill                                                                 9,113.40

Marco                                                                                9,874.61

Northwest Community Action, Inc                                 3,560.00

Powerplan                                                                        5,849.38

Vanguard Appraisals, Inc                                               6,575.00

Woody’s Service                                                             4,105.39

Ziegler, Inc                                                                       3,691.87

87 Payments less than 2000    40,316.43

Final Total:   106,678.47

Further moved to authorize the payment of the following auditor warrants:

                                                   April 23, 2013                   $       2,617.21

                                                   May 3,    2013                   $   113,505.11

                                                   May 3,    2013                   $            10.26

                                                   May 7,    2013                   $    179,004.43

                                                   May 8,    2013                   $      44,316.08  

The motion was seconded by Commissioner Norldlof and the same being put to a vote, was unanimously carried.

Mn Extension Community Nutrition

Community Nutrition Educator, Sunny Dorrow met with the board and reviewed the 2012-2013 Community Nutrition Report with the board.

Wetland Mitigation –Williams Creek Conference Call

Conference Call

Chairman Hanson introduced the Lake of the Woods County Commissioners’ to the Interagency Review Team for the Williams Creek Wetland Mitigation site by conference call. Land and Water Planning Director, Josh Stromlund was a participant at the Williams Creek Wetland Mitigation meeting in St. Paul and presented a presentation on the Williams Creek Wetland Mitigation Site, historical perspective to present day to the interagency review team.

RECESS

The meeting was called to recess at 12:45 p.m. and reconvened at 1:45 p.m. as follows:

Amend Agenda for Addition for Action

Motion was made by Commissioner Moorman to amend the agenda and add Brink Center basement repair to the agenda. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

DNR Forestry-Prescriptive Easement

Prescriptive Easement

Northwest Region Director, Lori Dowling and Road Easement Coordinators Jerry Bourbonnais met with the board and informed the board that the DNR will be conducting a Prescriptive Easement Project in Lake of the Woods County and once complete that they will hold a public hearing around August 1, 2013 and notifying all effective land owners prior to the Public Hearing.

PUBLIC WORKS

1994 Dodge Dakota Pickup

Public Works Director, Tim Erickson met with the board requesting authorization to sell the 1994 Dodge Dakota Pickup by closed bids.

Motion

Motion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to sell by closed bids the 1994 Dodge Dakota Pickup. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Nuisance Beaver Policy

Public Works Director, Tim Erickson met with the board and reviewed the revised 2013 Nuisance Beaver Policy.

Motion

Motion was made by Commissioner Moorman to approve the updated 2013 Nuisance Beaver Policy effective May 14, 2013. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Enhanced 911 Ordinance

Public Works Director, Tim Erickson met with the board to review the draft Enhanced 911 ordinance. No action was taken at this time.

SURVEYOR

County Surveyor, Donn Rasmussen met with the board to review the new application of PLLS Corner Monumentation Reimbursement form.

Motion

Motion was made by Commissioner Arnesen to adopt the application for PLSS Corner Monumentation Reimbursement form contingent upon the approval of County Attorney, Philip Miller and to establish a monumentation fund with funding of $15,000 from the Environmental Natural Resource account. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

ASSESSOR

County Assessor, MaryJo Otten met with the board to inform them that ANI Pharmaceutical filed a tax court petition against Lake of the Woods County Assessor.  

BORDER CROSSING FEES

Chairman Hanson discussed the proposed border crossing fees that the Homeland Security and Border Protection are proposing for their 2014 Fiscal Year budget.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution in Opposition for Border Crossing Fees

Resolution No. 13-05-01

WHEREAS; United State Department of Homeland Security is proposing a fee to be assessed on passengers and pedestrians crossing from Canada into the United States at land crossings;

WHEREAS; this proposal would have a significant economic impact for Lake of the Woods County and would cause hardship to our local residents that depend on cross border travel;

WHEREAS; there has been some suggestion that the toll would be used to offset the cost of increased security measures for Homeland Security and Border Protection;

WHEREAS; Homeland Security and Border Protection are National Priorities that benefit the entire country, their cost should not be placed just on border crossing communities;

NOWTHEREFORE, BE IT RESOLVED; that Lake of the Woods County Board of Commissioners is strongly in opposition to the proposal in the Department of Homeland Security 2014 Fiscal Year budget request.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Oak Harbor

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for Klatte Golf Limited Ptshp, DBA Oak Harbor Golf Course for a Seasonal On/Sale Sunday Liquor License.

Motion

Motion was made by Commissioner Beckel to approve the Seasonal On-Sale/Sunday Liquor License for Klatte Golf Limited Ptshp, DBA Oak Harbor Golf Course (license period of April 15-Oct. 15), effective May 14, 2013 thru October 15, 2013. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Union Contracts

Chief Deputy Auditor, Lorene Hanson met with the board requesting authorization for signatures for the 2013 Solid Waste Labor Agreement and the Highway Departments Union contract for 2013, 2014 and 2015.

Motion

Motion was made by Commissioner Arnesen to authorize Chairman Hanson, County Auditor, John W. Hoscheid and County Attorney Philip Miller to sign the 2013 Solid Waste Labor Agreement and the 2013, 2014 and 2015 Highway Departments Labor Agreement. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Cigarette License

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for a cigarette license for Renne L. Padget.

Motion

Motion was made by Commissioner Moorman to approve the cigarette license for Renne L. Padget, DBA Dick’s Headshop beginning May 15, 2013 thru June 30, 2014. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Lawful Gambling Permit

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for Triple A Booster Club to hold a raffle on October 11, 2013.

Motion

Motion was made by Commissioner Hanson to approve the exempt gambling permit for Triple A Booster Club on October 11, 2013 to conduct a lawful gambling for a raffle at Lake of the Woods School and authorize County Auditor to sign. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Hilesman & Wold PA

Chief Deputy Auditor, Lorene Hanson met with the board and informed them that Darci from Hilesman & Wold PA would be able to meet with the board on June 4, 2013 at 8:00 a.m. to review the MN Health Reform Act.

Motion

Motion was made by Commissioner Moorman to set June 4, 2013 for a work session to meet with Darci from Hilesman & Wold PA to review the MN Health Reform Act and to authorize payment up to $3,700 from the revenue unallocated fund. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Joint Powers Natural Resource Board

Commissioner Nordlof informed the board that the Joint Powers Natural Resource board encourages the counties to pass a resolution of support for the Nomination of Larry Kramka to the US Environment Protection Agency and pass a resolution requesting that the 2013 MN Legislature modify the language under MN Statue 84A for all entities to follow the language under MN Stat. §103E, in regard to ditch assessments.

Resolutions

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution in Support of Nomination of Larry Kramka

Resolution No. 13-05-02

WHEREAS; the United Sates Environmental Protection Agency is in search of experts to review how man made ditches can possibly connect wetlands to navigable waters, and;

WHEREAS; this study could result in broader regulation of earthwork projects related to road construction and farmland drainage projects by the US Army Corps of Engineers, and;

WHEREAS; Lake of the Woods County requests input on this decision process, and;

WHEREAS; Larry Kramka from Houston Engineering has the proper background and is willing to participate on this panel of experts to be selected by the EPA;

THEREFORE, BE IT RESOLVED; that Lake of the Woods County supports the nomination and acceptance of Larry Kramka-Environmental Service Sector Lead for Houston Engineering in Maplewood, MN.

The resolution was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution in Support for All Entities to Pay Ditch Assessments

Resolution No. 13-05-03

WHEREAS; Minnesota Statutes § 103E allows for a drainage authority to levy an assessment for repairs to a ditch system, and;

WHEREAS; Minnesota Statute § 84A allows the DNR Commissioner other methods to decide if payment should be made to a ditch system, and

WHEREAS; these two laws do not work together as assessments can only be made following language under Minnesota Statute §103E but no payment is made due to language under Minnesota Statute § 84A;

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Board of Commissioners strongly requests the 2013 Minnesota Legislature to modify the language under Minnesota Statue § 84A as suggested by Representative Dan Fabian and to allow for all entities to follow the language under Minnesota § 103E in regard to payment on ditch assessments;

BE IT FURTHER RESOLVED, that Lake of the Woods Board of Commissioners requests that the legislature direct the DNR to pay all past amounts assessed to their lands in prior years that have not been paid.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

BRINK CENTER

John Oren, President of the Brink Center met with the board requesting funding from the Senior Citizen Center for repair for the Brink Centers Basement.

Motion

Motion was made by Commissioner Moorman to approve payment of $15,145 with half now and the balance when the job is complete to JLam Inc for the repair of the Brink Centers basement with the funding from the Senior Citizens account. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

AUDITOR/TREASURES COMMITTEE

Motion was made by Commissioner Beckel to appoint Commissioners Arnesen and Hanson and County Attorney, Philip Miller to the Auditor/Treasures Committee. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CORRESPONDENCE

AMC District 2 meeting; 2013 MACO Legislative update; Inventory of Investments.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 4:20 p.m.

Attest:                                                                                     Approved: May 28, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

==========================================================================================

Commissioner Proceedings

May 28, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 28, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: Chief Deputy Auditor, Lorene Hanson, Deputy Auditor Janet Rudd, and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Beckel to approve the agenda with the following additions: Representative Roger Erickson, Susan Stigen- drainage and pump issues, Calcium Chloride and to place Auditor and Treasurers Office under Old/New. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Travel for Nancy Wendler on June 4 in Bemidji for Hoarding Workshop and June 5 in Bemidji for AMC meeting; Josh Stromlund on May 28-29 for Williams Creek Mitigation meeting in St. Paul; Steve Sindelir on July 14-17 in Red Wing for MN Ag Inspector’s Conference. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of May 14, 2013, regular meeting. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Committee Reports

Commissioner Beckel

• Tourism Meeting- May 8
• Extension Committee, May 13
• Airport Commission, May 20

Commissioner Moorman

• HRDC- April 18
• Joint Powers Natural Resource, April 29
• State Advisory Council on Mental Health, May 2
• L/Woods Prevention Coalition, May 8
• Local Advisory Committee on Mental Health, May 9
• Aging Advisory  Council, May 16
• HRDC Development Commission, May 16
• Joint Counties Natural Resources, May 20

Representative Erickson

Chairman Hanson welcomed Representative Roger Erickson to the meeting. Representative Erickson updated the board on the 2013 legislative session:

• Ditch Language
• PILT Payment increase for Lake of the Woods County
• CPA increase
• School increase in revenue

Representative Erickson informed the board that he will work on Wetland issues this summer and the board requested him to look into the following:

• Clementson Property
• Wheelers Point Sewer District

County Auditor

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Beckel to approve the claims as follows:

Revenue                      $  65,153.12

Road and Bridge        $  54,717.27

Co. Devlp.                   $       600.00

Solid Waste                 $    4,866.86

EDA                            $    1,264.19

                                    $126,601.44

              WARRANTS FOR PUBLICATION

Warrants Approved On 5/28/2013 For Payment 5/31/2013

Vendor Name                                                               Amount

American Solutions For Business                          2,814.80

Contech Engineered Solutions LLC                     40,250.85

Lakewood Health Center                                          2,563.58

M-R Sign Co, Inc                                                    12,090.13

NetWork Center Communications                        36,000.75

PCS Mobile                                                                6,983.17

Ps Doors                                                                    4,707.53

Short Elliott Hendrickson, Inc                                8,970.00

34 Payments less than  2000    12,220.63

Final Total:   126,601.44

Further moved to authorize the payment of the following auditor warrants:

                                                May 16, 2013              $     6,283.03

                                                May 16, 2013              $   12,243.35

                                                May 22, 2013              $ 648,623.31

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 9:58 a.m. and reconvened at 10:04 a.m.

HRDC- Cliff Tweedale, Executive Director

NWA Summary Report

HRDC Executive Director, Cliff Tweedale met with the board and reviewed the NWA summary report.

Mcit

2012 Annual Report

MCIT Representative, Deb Sletten met with the board and reviewed the 2012 Annual Report.

Auditor

Chief Deputy Auditor, Lorene Hanson met with the board requesting the board to pass resolutions for legal sponsor for Cross County Border Snowmobile Trails for Northern Connection Trail and Lake of the Woods Border Trails.

Resolution

RESOLUTION AUTHORIZING SPONSORSHIP OF SNOWMOBILE TRAILS OPERATED BY LAKE OF THE WOODS COUNTY NORTHERN CONNECTION TRAIL

Resolution No. 13-05-4

The following resolution was offered by Commissioner Beckel and moved for adoption.

WHEREAS, Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Northern Connection Trail, permit number 144-17-1302 for the period of October 1, 2013 thru September 30, 2017;

WHEREAS, that upon approval of its application by the state, Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement;

BE IT RESOLVED THAT, the County Board Chair or the County Auditor are authorized to sign such an agreement with the Department of Natural Resources;

BE IT FURTHER RESOLVED, that Lake of the Woods County Auditor is hereby authorized to serve as the fiscal agent for the above reference project.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Resolution

RESOLUTION AUTHORIZING SPONSORSHIP OF SNOWMOBILE TRAILS OPERATED BY LAKE OF THE WOODS COUNTY BORDER TRAILS.

Resolution No. 13-05- 5

The following resolution was offered by Commissioner Arnesen and moved for adoption.

WHEREAS, Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Lake of the Woods Border Trails, permit number 144-017-1301, for the period January 1, 2013 thru December 31, 2017;

WHEREAS, that upon approval of its application by the state, Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT RESOLVED THAT, the County Board Chair or the County Auditor are authorized to sign such an agreement with the Department of Natural Resources.

BE IT FURTHER RESOLVED, that Lake of the Woods County Auditor is hereby authorized to serve as the fiscal agent for the above reference project.

Resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Lost Warrant

Chief Deputy Auditor, Lorene Hanson met with the board requesting the board to approve the application for a lost warrant for American Solution for Business.

Motion

Motion was made by Commissioner Beckel to approve the application and affidavit for lost warrant for American Solutions for Business dated March 29, 2012 for $763.30 without furnishing indemnifying bond. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Plat Books

Commissioner Arnesen discussed the current Plat Books that the county has and inquired if the board would be interested in updating the version. MIS Director, Peder Hovland informed the board that the books have not been updated in some time. The consensus of the board was to have MIS Director Peder Hovland to look into the cost of updating the County’s Plat Books and report back to the board.

Land AND WATER

Land and Water Planning Director, Josh Stromlund met with the board to discuss the Bostic Creek Bathymetric Survey grant. He informed the board that due to drought conditions occurring during the field sampling seasons in 2011 and 2012, Lake of the Woods County SWCD was not able to collect all of the water samples or conduct all of the water flow work defined in the grant. The Lake of the Woods County SWCD has elected to use the balance of the grant to focus more on the quantification of sedimentation aspects of the original grant and the balance of the grant will go to the installation of bank pins in selected stream channels and a bathymetric survey of Zippel Bay with a review of previous bathymetric surveys to determine recent sedimentation effects.

Motion

Motion was made by Commissioner Moorman to expend up to $4,000 from the Natural Resource Enhancement Fund for the Bathymetric Survey of Bostic Creek. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Social Services

Social Service Financial Officer, Christine Hultman met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

Commissioner Warrants       $ 4,965.91

                                                     Commissioner Warrants       $22,031.95

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Public Works

Public Works Director Tim Erickson and Susan Stigen met with the board to discuss the water that is backing up in her yard from the neighboring field that has placed drain tile and pumps. Tim informed Susan that they will be placing a gauge in her ditch, and when it hits a certain level the pumps will be shut off, they will monitor this and then set a management plan to fix the situation.

Bid Award for S.A.P. 39-602-18, Seal Coat and Fog Seal

Public Works Director, Tim Erickson met with the board to award the bid for the S.A.P. 39-602-18, Seal Coat and Fog Seal to Scott Construction in the amount of $273,217.54.

Bid Opening 05-24-13 at 2:00 p.m.

Bidders List SAP 039-602-018

Morris Sealcoat & Trucking Inc.         $286,039.30

Scott Construction Inc.                       $273,217.54

Motion

Motion was made by Commissioner Arnesen to award the bid for S.A.P. 39-602-18, Seal Coat and Fog Seal to Scott Construction in the amount of $273,217.54. The motion was seconded by Commissioner Nordlof and the same being put to a vote was unanimously carried.

Advertise for Box Culvert Installations

Public Works Director, Tim Erickson met with the board requesting authorization to advertise for bids for construction for box culverts.

Motion

Motion was made by Commissioner Beckel to authorize Public Works Director, Tim Erickson to advertise for bids for construction of S.A.P. 039-598-065 and S.A.P. 039-604-007, Box Culvert Installations, and to set June 24, 2013 at 2:00 p.m. in the Commissioners’ Room at the Government Center as the date, time and place for opening of said bids. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Road Tour

Public Works Director, Tim Erickson met with the board to review the 2013 Road Tour.

The following is what some possible projects are:

• Couple ditches
• No parking signs
• Ditch issues
• Culvert issues
• Plugged drainage at Golf Course

Calcium Chloride Policy

Public Works Director, Tim Erickson met with the board to discuss the Calcium Chloride Policy. Tim informed the board that the policy the county has is only for roads, not parking lots.

Closed Session

Motion

Motion was made by Commissioner Arnesen to close the regular meeting at 11:56 a.m. pursuant to MN Statute § 13D.05, subd 2 and open the closed session. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Nordlof to close the closed session and open the regular meeting at 12:26 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Auditor/Treasurer Committee

Motion

Motion was made by Commissioner Moorman to add the position of Human Resource to the same committee that was appointed to the Auditor /Treasurer Committee. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Correspondence

None

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 1:19 p.m.

Attest:                                                                                     Approved: June 11, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

============================================================================================================

Commissioner Proceedings

May 28, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 28, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: Chief Deputy Auditor, Lorene Hanson, Deputy Auditor Janet Rudd, and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Beckel to approve the agenda with the following additions: Representative Roger Erickson, Susan Stigen- drainage and pump issues, Calcium Chloride and to place Auditor and Treasurers Office under Old/New. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Travel for Nancy Wendler on June 4 in Bemidji for Hoarding Workshop and June 5 in Bemidji for AMC meeting; Josh Stromlund on May 28-29 for Williams Creek Mitigation meeting in St. Paul; Steve Sindelir on July 14-17 in Red Wing for MN Ag Inspector’s Conference. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of May 14, 2013, regular meeting. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Committee Reports

Commissioner Beckel

• Tourism Meeting- May 8
• Extension Committee, May 13
• Airport Commission, May 20

Commissioner Moorman

• HRDC- April 18
• Joint Powers Natural Resource, April 29
• State Advisory Council on Mental Health, May 2
• L/Woods Prevention Coalition, May 8
• Local Advisory Committee on Mental Health, May 9
• Aging Advisory  Council, May 16
• HRDC Development Commission, May 16
• Joint Counties Natural Resources, May 20

Representative Erickson

Chairman Hanson welcomed Representative Roger Erickson to the meeting. Representative Erickson updated the board on the 2013 legislative session:

• Ditch Language
• PILT Payment increase for Lake of the Woods County
• CPA increase
• School increase in revenue

Representative Erickson informed the board that he will work on Wetland issues this summer and the board requested him to look into the following:

• Clementson Property
• Wheelers Point Sewer District

County Auditor

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Beckel to approve the claims as follows:

Revenue                      $  65,153.12

Road and Bridge        $  54,717.27

Co. Devlp.                   $       600.00

Solid Waste                 $    4,866.86

EDA                            $    1,264.19

                                    $126,601.44

              WARRANTS FOR PUBLICATION

Warrants Approved On 5/28/2013 For Payment 5/31/2013

Vendor Name                                                               Amount

American Solutions For Business                          2,814.80

Contech Engineered Solutions LLC                     40,250.85

Lakewood Health Center                                          2,563.58

M-R Sign Co, Inc                                                    12,090.13

NetWork Center Communications                        36,000.75

PCS Mobile                                                                6,983.17

Ps Doors                                                                    4,707.53

Short Elliott Hendrickson, Inc                                8,970.00

34 Payments less than  2000    12,220.63

Final Total:   126,601.44

Further moved to authorize the payment of the following auditor warrants:

                                                May 16, 2013              $     6,283.03

                                                May 16, 2013              $   12,243.35

                                                May 22, 2013              $ 648,623.31

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 9:58 a.m. and reconvened at 10:04 a.m.

HRDC- Cliff Tweedale, Executive Director

NWA Summary Report

HRDC Executive Director, Cliff Tweedale met with the board and reviewed the NWA summary report.

Mcit

2012 Annual Report

MCIT Representative, Deb Sletten met with the board and reviewed the 2012 Annual Report.

Auditor

Chief Deputy Auditor, Lorene Hanson met with the board requesting the board to pass resolutions for legal sponsor for Cross County Border Snowmobile Trails for Northern Connection Trail and Lake of the Woods Border Trails.

Resolution

RESOLUTION AUTHORIZING SPONSORSHIP OF SNOWMOBILE TRAILS OPERATED BY LAKE OF THE WOODS COUNTY NORTHERN CONNECTION TRAIL

Resolution No. 13-05-4

The following resolution was offered by Commissioner Beckel and moved for adoption.

WHEREAS, Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Northern Connection Trail, permit number 144-17-1302 for the period of October 1, 2013 thru September 30, 2017;

WHEREAS, that upon approval of its application by the state, Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement;

BE IT RESOLVED THAT, the County Board Chair or the County Auditor are authorized to sign such an agreement with the Department of Natural Resources;

BE IT FURTHER RESOLVED, that Lake of the Woods County Auditor is hereby authorized to serve as the fiscal agent for the above reference project.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Resolution

RESOLUTION AUTHORIZING SPONSORSHIP OF SNOWMOBILE TRAILS OPERATED BY LAKE OF THE WOODS COUNTY BORDER TRAILS.

Resolution No. 13-05- 5

The following resolution was offered by Commissioner Arnesen and moved for adoption.

WHEREAS, Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Lake of the Woods Border Trails, permit number 144-017-1301, for the period January 1, 2013 thru December 31, 2017;

WHEREAS, that upon approval of its application by the state, Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT RESOLVED THAT, the County Board Chair or the County Auditor are authorized to sign such an agreement with the Department of Natural Resources.

BE IT FURTHER RESOLVED, that Lake of the Woods County Auditor is hereby authorized to serve as the fiscal agent for the above reference project.

Resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Lost Warrant

Chief Deputy Auditor, Lorene Hanson met with the board requesting the board to approve the application for a lost warrant for American Solution for Business.

Motion

Motion was made by Commissioner Beckel to approve the application and affidavit for lost warrant for American Solutions for Business dated March 29, 2012 for $763.30 without furnishing indemnifying bond. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Plat Books

Commissioner Arnesen discussed the current Plat Books that the county has and inquired if the board would be interested in updating the version. MIS Director, Peder Hovland informed the board that the books have not been updated in some time. The consensus of the board was to have MIS Director Peder Hovland to look into the cost of updating the County’s Plat Books and report back to the board.

Land AND WATER

Land and Water Planning Director, Josh Stromlund met with the board to discuss the Bostic Creek Bathymetric Survey grant. He informed the board that due to drought conditions occurring during the field sampling seasons in 2011 and 2012, Lake of the Woods County SWCD was not able to collect all of the water samples or conduct all of the water flow work defined in the grant. The Lake of the Woods County SWCD has elected to use the balance of the grant to focus more on the quantification of sedimentation aspects of the original grant and the balance of the grant will go to the installation of bank pins in selected stream channels and a bathymetric survey of Zippel Bay with a review of previous bathymetric surveys to determine recent sedimentation effects.

Motion

Motion was made by Commissioner Moorman to expend up to $4,000 from the Natural Resource Enhancement Fund for the Bathymetric Survey of Bostic Creek. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Social Services

Social Service Financial Officer, Christine Hultman met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

Commissioner Warrants       $ 4,965.91

                                                     Commissioner Warrants       $22,031.95

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Public Works

Public Works Director Tim Erickson and Susan Stigen met with the board to discuss the water that is backing up in her yard from the neighboring field that has placed drain tile and pumps. Tim informed Susan that they will be placing a gauge in her ditch, and when it hits a certain level the pumps will be shut off, they will monitor this and then set a management plan to fix the situation.

Bid Award for S.A.P. 39-602-18, Seal Coat and Fog Seal

Public Works Director, Tim Erickson met with the board to award the bid for the S.A.P. 39-602-18, Seal Coat and Fog Seal to Scott Construction in the amount of $273,217.54.

Bid Opening 05-24-13 at 2:00 p.m.

Bidders List SAP 039-602-018

Morris Sealcoat & Trucking Inc.         $286,039.30

Scott Construction Inc.                       $273,217.54

Motion

Motion was made by Commissioner Arnesen to award the bid for S.A.P. 39-602-18, Seal Coat and Fog Seal to Scott Construction in the amount of $273,217.54. The motion was seconded by Commissioner Nordlof and the same being put to a vote was unanimously carried.

Advertise for Box Culvert Installations

Public Works Director, Tim Erickson met with the board requesting authorization to advertise for bids for construction for box culverts.

Motion

Motion was made by Commissioner Beckel to authorize Public Works Director, Tim Erickson to advertise for bids for construction of S.A.P. 039-598-065 and S.A.P. 039-604-007, Box Culvert Installations, and to set June 24, 2013 at 2:00 p.m. in the Commissioners’ Room at the Government Center as the date, time and place for opening of said bids. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Road Tour

Public Works Director, Tim Erickson met with the board to review the 2013 Road Tour.

The following is what some possible projects are:

• Couple ditches
• No parking signs
• Ditch issues
• Culvert issues
• Plugged drainage at Golf Course

Calcium Chloride Policy

Public Works Director, Tim Erickson met with the board to discuss the Calcium Chloride Policy. Tim informed the board that the policy the county has is only for roads, not parking lots.

Closed Session

Motion

Motion was made by Commissioner Arnesen to close the regular meeting at 11:56 a.m. pursuant to MN Statute § 13D.05, subd 2 and open the closed session. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Nordlof to close the closed session and open the regular meeting at 12:26 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Auditor/Treasurer Committee

Motion

Motion was made by Commissioner Moorman to add the position of Human Resource to the same committee that was appointed to the Auditor /Treasurer Committee. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Correspondence

None

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 1:19 p.m.

Attest:                                                                                     Approved: June 11, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board