September 8, 2020

Commissioner Proceedings

September 8, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 8, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof and Ed Arnesen. Absent was Commissioner Cody Hasbargen. Also present was: County Auditor/Treasurer Lorene Hanson.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the following changes: addition of a closed session for personnel, reschedule the economic tax abatement work session for September 9, 2020 during the 2021 Budget Work Session and move up the time of the Road Tour/Rotochopper Demonstration.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of August 25, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $3,262.43, Commissioners Warrant’s $18,157.32, Commissioners Warrant’s $9,461.16.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $29,507.43; Road & Bridge $218,017.63; County Development $11,825.50; Solid Waste $20,027.25, EDA $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 9/08/2020 For Payment 9/11/2020

Vendor Name Amount

Freeberg & Grund, Inc 2,235.00

KGM Contractors Inc 18,492.00

Mar-Kit Landfill 15,837.75

Plutko Plumbing & Heating 8,132.65

Powerplan 5,402.41

Titan Machinery – Roseau 17,400.00

Tritech Software Systems 2,299.50

True North Equipment Co 154,750.00

Widseth Smith Nolting&Asst Inc 21,741.15

Woody’s Service 4,888.17

53 Payments less than 2000 28,243.74

Final Total: 279,422.37

Further moved to authorize the payment of the following auditor warrants: August 26, 2020 for $53,203.84 and September 2, 2020 for $46,383.48.

Vehicle for the Baudette International Airport

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the transfer of a county owned vehicle, a 2011 Chevrolet Caprice, to the Baudette International Airport.

Letter to Sanford

Motion
Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve a letter to be sent to Sanford regarding the termination of the lease for space in Government Center North effective January 1, 2021.

LEGISLATORS

Senator Paul Utke and Representative Matt Grossell provided an update to the Board.

HUMAN RESOURCES

Permission to Hire: Full-time Permanent Custodian

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve changing the previous request for permission to advertise, interview and hire for a Temporary COVID-19 Cleaning Specialist, to permission to advertise, interview and hire for a Full-time Permanent Custodian II.

Social Services Income Maintenance/ CS Supervisor

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve a grade increase from grade 13, step 9 to grade 15, step 9 for Financial Assistance Supervisor Angie Eason effective the next full pay period.

Law Enforcement Compensation Requests

It was the consensus of the Board to continue this discussion during the closed personnel session.

SHERIFF

Stonegarden Contracts

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the 2018 Operation Stonegarden Grant Agreement for $120,000, the 2019 Operation Stonegarden Grant Agreement for $128,000 and for Commissioner Jon Waibel to sign the same.

LAND AND WATER PLANNING

Consideration of Zone Change #20-01ZC by S & J Real Estate, LLC
Land and Water Planning Director, Josh Stromlund met with the board and presented a Consideration of Zone Change #20-01ZC by S & J Real Estate, LLC: Lot 1, Block 1, Lukes Estates in Section Twenty-four (24), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West – Parcel ID# 19.58.01.010. Applicant is requesting a Zone Change from Section 303 of the Lake of the Woods County Zoning Ordinance to change the current zoning from Residential District (R-1) to a Commercial-Recreation District. One letter of correspondence was received from the public.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following Findings of Fact for S & J Real Estate, LLC. to change the current zoning from Residential District (R-1) to a Commercial-Recreation District, without conditions:

Lake of the Woods County Rezoning Findings of Fact and Decision
Name of Applicant:	S & J Real Estate, LLC	Date:	September 2, 2020
Location/Legal Description:	Lot 1, Block 1, Lukes Estates of Section 24, Township 162N, Range 32W (Wheeler Township)
Current Zoning Classification:	Residential Development (R1)	Proposed:	Commercial-Recreation
Parcel Number(s):	19.58.01.010	Application Number:	20-01ZC

The Planning Commission shall consider all facts from all sources prior to submitting a recommendation to the County Board relating to a proposed zone change. Its judgment shall be based upon, but not limited to the following factors as applicable.

Is the zone change consistent with the Lake of the Woods County Comprehensive Land Use Plan?

_x__ Yes___No

Comments	Comments
Comments:	Resort area, previously commercial, also within the growth corridor

Are the existing surrounding land uses consistent with the proposed zoning classification?

_x__ Yes___No

Comments	Comments
Comments:	No change from past years, previously residential

Will the zone change alter the characteristics of the neighborhood?

___Yes_x__ No

Comments	Comments
Comments:	No change

Is there a potential for public health, safety or traffic generation impacts based on the proposed zone change and how will they be addressed?

___Yes_x__ No

Comments	Comments
Comments:	None/no change

What additional public services would be necessitated and would existing utilities be sufficient to accommodate the proposal?

___ Yes_x__No

Comments	Comments
Comments:	No change/none

Will the zone change impede the normal or orderly development and improvement of surrounding property for uses permitted in the zoning district?

___Yes_x__ No

Comments	Comments
Comments:	No change

Has there been a change in the development in the general area of the property in questions?

___ Yes_x__No

Comments	Comments
Comments:	Same use

8. Will the zone change have a negative effect on property values in the neighborhood?

___Yes_x__ No

Comments	Comments
Comments:	Should improve values – replaced old trailer house with new rental cabin

Comments	Comments
Conditions:	None

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners adopt the above findings and DENY / APPROVE the application for a zone change be WITH / WITHOUT conditions.

_____________________________________ September 2, 2020

Tom Mio Date

Chair, Planning Commission

The Lake of the Woods County Board of Commissioners hereby adopt the above findings of fact of the Lake of the Woods Planning Commission WITH / WITHOUT modification(s) and DENY / APPROVE the application for a zone change WITH / WITHOUT special conditions.

_____________________________________ September 8, 2020

Jon Waibel Date

Chair, County Board of Commissioners

Consideration of Conditional Use Permit #20-06CU by Richard Schram

Land and Water Planning Director, Josh Stromlund met with the board and presented a Consideration of Conditional Use Permit #20-06CU by Richard Schram: A tract in Government Lot 2, Section Seven (7), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West – Parcel ID#19.65.00.080. Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to allow the applicant to move more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of repairing shoreline damage. Lake of the Woods is a General Development Lake.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following Findings of Fact for Richard Schram to allow the applicant to move more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of repairing shoreline damage, as presented:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant: Richard and Lynn Schram____ Date: September 8, 2020

Location/Legal Description: A tract in Gov. Lot 2, Section 7, Township 162 North, Range 32 West – Parcel ID #19.65.00.080.

Project Proposal: Place more than 10 cubic yards of material in the shore impact zone of Lake of the Woods for the purpose of rip-rap. Lake of the Woods is a General Development Lake.

Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES ( x ) NO ( ) N/A ( )

Why or why not? __Shoreline protection____________________________________

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES ( ) NO ( ) N/A ( x )

Why or why not? ______________________________________________________

Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES ( x ) NO ( ) N/A ( )

Why or why not? ___Shoreline protection___________________________________

Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES ( x ) NO ( ) N/A ( )

Why or why not? __Will not_____________________________________________

Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES ( x ) NO ( ) N/A ( )

Why or why not? ___Shoreline____________________________________________

Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES ( x ) NO ( ) N/A ( )

Why or why not? ___Reason for project_____________________________________

Is the site in harmony with existing and proposed access roads? YES ( ) NO ( ) N/A ( x )

Why or why not? ______________________________________________________

Is the project proposal compatible with adjacent land uses? YES ( ) NO ( ) N/A ( x )

Why or why not? _______________________________________________________

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES ( x ) NO ( ) N/A ( )

Why or why not? __Reason for project_______________________________________

Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES ( ) NO ( ) N/A ( x )

Why or why not? _________________________________________________________

Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A ( x )

Why or why not? ______________________________________________________

Is the site adequate for water supply and on-site sewage treatment systems?

YES ( ) NO ( ) N/A ( x )

Why or why not? ______________________________________________________

Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES ( ) NO ( ) N/A ( x )

Why or why not? ______________________________________________________

If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES ( ) NO ( ) N/A ( x )

Why or why not? ______________________________________________________

Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES ( ) NO ( ) N/A ( x )

Why or why not? ______________________________________________________

If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES ( ) NO ( ) N/A ( x )

Why or why not? ______________________________________________________

If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

YES ( ) NO ( ) N/A ( x )

Why or why not? _____________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

The specific conditions of approval are as follows: ____________________________________________

Approved as Presented (X) Approved with Conditions ( ) Denied ( )

September 8, 2020

Date Jon Waibel

Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

COUNTY HIGHWAY/LANDFILL

Highway Update

County Engineer, AJ Pirkl, provided a highway project update.

Landfill Update

County Engineer, AJ Pirkl, provided a landfill update. A response was received from the MPCA and a meeting regarding permits has been set for September 24, 2020.

CLOSED SESSION

Motion

Motion was made by Commissioner Ed Arnesen to close the regular meeting at 11:00 a.m. pursuant to MN Stat. § 13D.05, subd 2 Personnel and open the closed session. The motion was seconded by Commissioner Joe Grund and the same being put to a vote, was unanimously carried.

The following members were present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, and Ed Arnesen. Others in attendance were: County Attorney Jim Austad, County Sheriff Gary Fish, County Human Resources Director Savanna Slick and County Auditor/Treasurer Lorene Hanson.

Motion

Motion was made by Commissioner Buck Nordlof to close the closed session and open the regular meeting at 11:45 a.m. The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

AGENDA ADDITION

Motion
Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve adding to the agenda under Human Resources: Advertise, Interview and Hire: E-911 Dispatcher/Corrections Officer.

HUMAN RESOURCES

Advertise, Interview and Hire: E-911 Dispatcher/Corrections Officer

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the Sheriff’s department to advertise, interview and hire a full-time, nightshift, E-911 Dispatcher/Corrections Officer at points 237, grade 10, step 1, $19.24 per hour.

Law Enforcement Compensation Requests

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve a $500 per month stipend for employees, Sandy Peterson and Tami Maurer. The stipend will be retroactive to March 2020 through September 2020 and be reviewed monthly thereafter.

AUDITOR/TREASURER

Letter of Intent to Department of Revenue

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve sending a letter of intent to the Department of Revenue.

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 12:00 p.m. and the Board continued on with the road tour to the landfill for a Rotochopper demonstration.

Attest: September 22, 2020

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Vice-Chair of the Board, Ed Arnesen

September, 2019

Commissioner Proceedings

September 10, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 10, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Cody Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Ed Arnesen and Cody Hasbargen. Absent: Commissioner Buck Nordlof. Also, present were: County Auditor/Treasurer Lorene Hanson, Attorney Jim Austad, Jaime Boretski-LaValla and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the following additions: Resolution to adopt proposed 2020 Budget and Tax Levy, Building lease release for Northwest Community Action Head Start Program, Board of Water and Soil Resources Block Grant Agreement, credit card request for Solid Waste employee, SWCD health insurance and at the request of the property owner, remove petition for public access vacation.

Approval of Minutes

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the official and summarized minutes of August 27, 2019.

Social Services

Social Services Director, Amy Ballard, met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the following claims: Commissioners Warrant’s $11,504.29, Commissioners Warrant’s $3,892.10, Commissioners Warrant’s $25,316.50.

Auditor/Treasurer

County Auditor/Treasurer, Lorene Hanson, met with the board requesting approval of claims and lost warrants, a county issued credit card for Solid Waste employee, building lease release for the Northwest Community Action Head Start Program and Resolution to adopt proposed 2020 Budget and Tax Levy.

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel, and carried unanimously to approve the claims against the County as follows: Revenue $34,390.82, Road & Bridge $42,658.97, Joint Ditch $560.00, Solid Waste $25,543.19 and EDA $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 9/10/2019 For Payment 9/13/2019

Vendor Name Amount

Cenex Co-Op Services, Inc. 2,997.63

Farmers Union Oil Co. 2,711.82

Freeberg & Grund, Inc 17,890.00

Hiner/Kirk 8,830.00

Hometown Hardware 2,062.86

LOW Highway Dept 4,111.25

Mar-Kit Landfill 14,799.50

Moren/Law Offices Of Patrick D 3,375.00

Roger’s Two Way Radio, Inc 14,736.19

Woody’s Service 4,249.49

51 Payments less than 2000 27,433.80

Final Total: 103,197.54

Further moved to authorize the payment of the following auditor warrants: August 28, 2019 $477,204.13 and September 4, 2019 $60,546.09.

Lost Warrant

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the application and affidavit for lost warrant for Valerie Basher, dated March 29, 2019 for $4.84 without furnishing indemnifying bond.

County Issued Credit Card

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the request for a county issued credit card with a limit of $1,500 for Solid Waste employee, Ted Furbish.

Building Lease Release

Northwest Community Action Head Start Programs requested to conclude their lease for the rental space at County Government Center North, 106 2^nd Street NE in Baudette on October 31, 2019.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the request from Northwest Community Action Headstart Program to be released from their building lease at County Government Center North, 106 2^nd Street NE in Baudette effective October 31, 2019.

Proposed 2020 Budget and Tax Levy Resolution

Motion

The following Resolution was proposed and moved for adoption by Commissioner Jon Waibel:

Resolution Adopting

Proposed 2020 Budget and Tax Levy

Resolution 2019-09-01

WHEREAS, the Proposed County Budget for the year 2020 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2020:

Revenue Fund $ 1,684,365

Road & Bridge Fund $ 449,580

Social Services Fund $ 603,935

Economic Development Authority Fund $ 60,000

2020 Proposed Budget and Tax Levy $ 2,797,880

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2020:

Twp Road & Bridge $ 463,470*

Twp Fire – Baudette $ 25,000

Twp Fire – Williams $ 28,213

Twp Fire – NW Angle $ 6,500

Total $ 523,183

2020

* $463,470 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride. (451,470+12,000=463,470)

A public meeting to discuss the 2020 Proposed Budget and Tax Levy will be held on Tuesday, December 17, 2019, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room.

The motion was seconded by Commissioner Joe Grund, and the same being put to a vote, was unanimously carried.

Human Resources

Human Resource Director, Savanna Slick, met with the board requesting step increases for the following Public Works employees: Bruce Erickson, Marti Carlson and Jane Larson. It was also discussed that a work session is to be scheduled towards the end of the month for discussion on Public Works stipends and a step increase request for the emergency management position.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to authorize the following step increases effective the next full payroll 9/22/19: Bruce Erickson to Grade 11, Step 9 at $23.52; Marti Carlson to Grade 13, Step 12 at $27.85; Jane Larson to Grade 10 Step 6 at $20.98.

Voyageur Comtronics

Lee Hervey from Voyageur Comtronics gave an update on the television networks and channels available to Lake of the Woods County residents through the Williams and Baudette Translator sites. Hervey provided information on installing UHF TV antenna systems and briefly discussed television technology currently in development called ATSC3.

Lee discussed maintenance of the Williams and Baudette translator towers. He has painting of the towers on his list for next summer and recommended that the county consider roof and facia replacement on the Williams and Baudette translator buildings to ensure the equipment is protected.

Lee discussed the sheriff’s paging tower located by County Government Center North in regards to intended plans for the new law enforcement center at that location. He suggested to consult with the County Sheriff and City Fire Chief to fully understand how the tower is used for emergency communications.

A recent lightning storm caused damage to area TV equipment, a brief update on those items was also discussed.

DITCH AUTHORITY

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting at 9:52 a.m. and open the Ditch Authority.

Petition for Repair of a Drainage System

Interim Engineer Boyd Johnson gave an update regarding the Ditch 28 petition. Johnson discussed the current plan for the surveyed area which includes: ditch cleaning, tree removal and increased culvert size. Johnson confirmed that the project is on the list. The Ditch Authority asked for an update at the next County Board meeting on 9/24/19.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to close the Ditch Authority meeting at 10:15 a.m. and reconvene the regular meeting.

Highway

Interim Engineer Boyd Johnson met with the County Board to provide an update on current projects.

Update

Interim Engineer Boyd Johnson updated the County Board on the progress of the construction projects going on throughout the county. Some of the paving projects were delayed due to weather, but paving on the school road is finishing up. The paving for County Road 3 was discussed and is delayed due to some grading issues.

Wheeler’s Point Sewer District

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve partial payment #9 to Wheeler’s Point Sewer District in the amount of $94,919.48.

LAND AND WATER PLANNING

Block Grant Agreement

Land and Water Planning Director, Josh Stromlund, met with the board for approval of the FY 2020 and 2021 State of Minnesota Board of Water and Soil Resources Natural Resources Block Grant Agreement.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried to unanimously approve the FY 2020 and 2021 State of Minnesota Board of Water and Soil Resources Natural Resources Block Grant Agreement, for Chairman Cody Hasbargen to sign the FY 2020 and 2021 State of Minnesota Board of Water and Soil Resources Natural Resources Block Grant Agreement and to designate Land and Water Planning Director, Josh Stromlund, as the authorized representative for the grant.

Correspondence

Correspondence was acknowledged from: North Star Electric

Arrowhead library

Jim Weikum, Executive Director of the Arrowhead Library System, gave an update on library services, including the mail-a-book service that was started in 1970. Recently they have been focusing on electronic and digital services and are seeing a 20 percent increase in subscribers to their e-book and audio book service each year. Jim noted that the current levy for the Library System will stay the same. Through the Clean Water, Land and Legacy fund, they have been able to continue to bring art and musical events into local libraries as well.

Jim mentioned that residents of the Northwest Angle looking to get a library card with the Arrowhead Library system can now get applications and cards at the libraries in Warroad and Roseau. He provided the board with some of the marketing materials recently used in the area and said that their services are marketed to schools with back-to-school resource packets. Commissioner Ed Arnesen requested to add to the County Board meeting on 9/24/19 a review of the Lake of the Woods County website, to see if information could be added regarding library services.

SWCD

County Geologic Atlas Program

Mike Hirst from SWCD brought representatives from the University of Minnesota’s Minnesota Geological Survey and the MN Department of Natural Resources to meet with the County Board regarding the County Geological Atlas program. This program produces maps and databases that describe the geology and water and mineral resources of a county in forms useful for land use planning and resource management. The program is currently planning future work and is interested in partnering with our area. The process takes several years and requires no cash from the county, but does require that the county assist with data collection. To start the process the program requires a letter of intent from the county. The County Board requested this be added to the next County Board meeting on 9/24/19.

SWCD Health Insurance

Land and Water Planning Director, Josh Stromlund and Mike Hirst from the SWCD met with the board regarding health insurance options for SWCD employees. Prior to 2007, SWCD was on the county’s health insurance plan. The SWCD is looking into health insurance options and would like to research if being on the county plan would again be a cost-effective choice for its employees. The board, by consensus, agreed it could be an option and asked the SWCD to keep them updated on their findings.

RECESS

With no further business before the board, Chairman Cody Hasbargen called the meeting to recess at 12:05 p.m.

Attest: September 10, 2019

__________________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Cody Hasbargen

=========================================================================================================================================================================

Commissioner Proceedings

September 24, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 24, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Vice-Chairman Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Ed Arnesen and Buck Nordlof. Absent: Commissioner Cody Hasbargen. Also, present were: County Auditor/Treasurer Lorene Hanson, Attorney Jim Austad, Jaime Boretski-LaValla and Woody Fiala.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following additions: Add Gary Grove property to the County Highway Update, resolution to declare emergency, and Bollig Inc. Engineering and Environmental to add task order needing action.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the official and summarized minutes of September 10, 2019.

SOCIAL SERVICES

Social Services Director, Amy Ballard, met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the following claims: Commissioners Warrant’s $15,881.23, Commissioners Warrant’s $1,583.18, Commissioners Warrant’s $20,471.85.

BOLLIG INC. ENGINEERING AND ENVIRONMENTAL

Representatives from Bollig Inc. provided an Angle Inlet Airport feasibility and site selection update. They visited the proposed sites from the previous study, which was completed in 2014. Bollig representatives also met with local residents and looked at two new site options. Bollig requested approval of Amended Task Order No. 1. The amended task order includes services to be completed in one year such as; update the feasibility study and incorporate the two new potential airport development sites, conduct additional surveys as needed to support the recommendation of a specific site to the Airport Commission and MnDOT, and assist with the planning grant application. The fee requested is $60,000, which includes the previously approved $12,000; 95% is to be reimbursed to Lake of the Woods County upon acceptance of the planning grant from MnDOT Aeronautics.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve Task Order No. 1 – Amended with Bollig Inc. at the requested fee of $60,000 (95% is to be reimbursed to the County upon acceptance of the planning grant from MnDOT Aeronautics) and to have Vice-Chairman Jon Waibel sign the same.

NORTHWEST COMMUNITY ACTION

Tim Anacabe and Madeline Waage from Northwest Community Action presented information on the Little Brother/Little Sister Youth Intervention Program. Madeline is the coordinator of the program in Lake of the Woods, Kittson and Roseau Counties. The program is requesting a $20,000 donation to help fund services in the area for the next two years.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve a $10,000 donation to the Little Brother/Little Sister program from county development funds. The County Board requested that the program coordinator return in May to provide an update and comparison of cost for the program in the two other counties.

COUNTY WEBSITE

The County Board asked Peder Hovland, MIS Director, about adding a link to the Arrowhead Library System on the County’s website. The link will be added to the “area links” page.

DITCH AUTHORITY

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting at 10:10 a.m. and open the Ditch Authority.

Update on Ditch 28 and 23

Boyd Johnson, Interim County Engineer, provided an update on Ditch 23. The recent rain event caused water to overflow onto the road south of Williams off of Co Rd 60. The survey of the area is about 75% complete. It is too late in the year for construction. The Ditch Authority will make a decision on the petition for Ditch 23 after the survey is completed, Johnson will communicate with the petitioner.

Johnson had nothing new to report on Ditch 28, but hopes to be able to start work on Co Rd 6 as weather permits.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to close the Ditch Authority meeting at 10:20 a.m. and reconvene the regular meeting.

HIGHWAY

Interim County Engineer, Boyd Johnson, met with the County Board to discuss the Grove property and provided an update on current projects.

Gary Grove Property

Gary Grove contacted the County Board regarding his property. The property flooded years ago and at that time, a dike was built around the house. With the recent rain, the property flooded again, making it necessary to revisit the property and look at remedy options.

Update

Interim County Engineer, Boyd Johnson, mentioned that paving could be done as early as next week. The rain has brought attention to a few problem areas, but a lot of things did work well. There were some issues with a couple of culverts on Co Rd 65 and on Co Rd 8 north of the curves. One area to address is Co Rd 80, it is well surveyed and could be a future grant project to work on in partnership with the Soil and Water Conservation District. The County Board requested an update on these items the end of October.

EMERGENCY MANAGEMENT

Declare State of Emergency

Emergency Manager, Jill Hasbargen-Olson, met with the County Board to discuss the option to Declare a State of Emergency due to the damages caused by the recent rain. The State of MN has disaster relief funds if damages from an event total more than $7,645, the county would still be responsible for 25% of the total claim.

Motion

The following Resolution was offered by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the following:

RESOLUTION OF LAKE OF THE WOODS COUNTY

Declaring a State of Emergency

Resolution No 19-09-04

WHEREAS the flood event impacted the population of Lake of the Woods County and its cities; and

WHEREAS the flood event has caused a significant amount of public property damage; and

WHEREAS the Lake of the Woods County Department of Emergency Management requests the Lake of the Woods County Board of Commissioners to declare Lake of the Woods County in a STATE OF EMERGENCY for the rain event of 2019;

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners declares Lake of the Woods County in a State of Emergency for conditions resulting from the rain event of September 20th, 2019.

ADOPTED by the Lake of the Woods County Board of Commissioners this 24^th day of September 2019.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund, met with the board regarding a letter of intent for the County Geologic Atlas Program.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve participation in the County Geologic Atlas Program and for Vice-Chairman Jon Waibel to sign the letter of intent from the University of Minnesota, Minnesota Geological Survey.

SHERIFF

County Sheriff, Gary Fish, met with the board regarding the 2020/2021 ATV Grant Agreement and for permission to advertise and hire part-time dispatch jailers.

2020/2021 ATV Grant Agreement

The 2020/2021 OHV/ATV Grant through the State of MN Department of Natural Resources provides up to $9,375 per fiscal year for OHV/ATV enforcement activities, equipment, labor, maintenance, training of local staff and holding ATV safety classes.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the 2020/2021 OHV/ATV Grant Agreement with the State of MN Department of Natural Resources, for Vice-Chairman Jon Waibel to sign the grant agreement and for Lake of the Woods County Sgt. Ben Duick to act as the grantee’s authorized representative.

Permission to advertise and hire part-time dispatch jailers

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the request to advertise and hire two part-time dispatch jailers at Grade 10, Step 1, Points 237 at $18.86 per hour.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson, met with the board requesting approval of claims, gambling permit, tobacco license, and operational enhancement grant program resolution.

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund, and carried unanimously to approve the claims against the County as follows: Revenue $36,021.22, Road & Bridge $61,583.55, County Development $87,150.00, Solid Waste $6,523.20 and EDA $25,800.32.

WARRANTS FOR PUBLICATION

Warrants Approved On 9/24/2019 For Payment 9/27/2019

Vendor Name Amount

Baudette Area Arena Inc 20,000.00

Blue Steel Targets LLC 4,737.43

Cenex Co-Op Services, Inc. 9,321.72

Counties Providing Technology 3,690.00

Depot Preservation Alliance 6,000.00

Friends Against Abuse 2,500.00

Headwaters Regional Development Commiss 25,000.00

Hoffman, Philipp & Knutson, PLLC 8,530.00

Howard’s Oil Company 2,871.61

John Deere Financial 3,768.74

LOW Historical Society 12,500.00

LOW Humane Society 7,500.00

LOW Rod & Gun Club 2,000.00

LOW Soil & Water Cons. Dist. 2,500.00

Midway Ford Company 28,857.84

R & Q Trucking, Inc 3,605.00

TOTALFUNDS 2,000.00

Widseth Smith Nolting&Asst Inc 12,123.37

Williams Arena Association 7,000.00

Williams Senior Citizens 4,000.00

Williams Youth Recreation Association 8,000.00

Willie Walleye Fund 10,000.00

60 Payments less than 2000: 30,572.58

Final Total: 217,078.29

Further moved to authorize the payment of the following auditor warrants: September 11, 2019 for $129,703.78, September 16, 2019 for $202,287.56, September 16, 2019 for ($404.05), September 18, 2019 for $753,669.22.

Gambling Permit

County Auditor/Treasurer, Lorene Hanson, presented a request for a lease for lawful gambling activity and premises permit for Lake of the Woods Drifters at Wheeler’s Point Resort.

Motion

The following resolution was offered by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following:

RESOLUTION APPROVING A LEASE FOR

LAWFUL GAMBLING ACTIVITY AND PREMISES PERMIT APPLICATION

RESOLUTION NO. 19-09-02

WHEREAS; the Lake of the Woods Drifters has submitted a lease for lawful gambling activity and a premises permit application for Minnesota Lawful Gambling to be conducted at the following establishment, which is located in Lake of the Woods County:

Wheeler’s Point Resort, 2605 River Ln NW, Baudette, MN 56623

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said application for submission to the Minnesota Gambling Control Board.

Tobacco License

County Auditor/Treasurer, Lorene Hanson, presented a license application to sell cigarettes at retail at Dick’s Headshop in the City of Williams. The board postponed a decision on the license until the next meeting, pending more information.

Operational Enhancement Grant Program Resolution

Motion

The following Resolution was offered by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the following:

RESOLUTION OF LAKE OF THE WOODS COUNTY

Operational Enhancement Grant Program

Resolution No 19-09-03

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program. The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Statutes 197.608 and Minnesota Laws 2019 Chapter 10, Article 1, Section 37, Subdivision 2. This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that Rick Rone, the Veterans Service Officer, be authorized to execute the attached Grant Contract for the above-mentioned Program on behalf of the County.

WHEREUPON; the above resolution was adopted at the Lake of the Woods County Board of Commissioners Board meeting this 24^th day of September, 2019.

RECESS

With no further business before the board, Vice-Chairman Jon Waibel called the meeting to recess at 12:01 p.m.

Attest: September 24, 2019

__________________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Vice-Chairman, Jon Waibel

September, 2018

Commissioner Proceedings

September 11, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
September 11, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof, Jon Waibel and Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Sheriff- Jail Supplies, Williams Potatoes Day, CPUI Contract, Land and Water- Small Community Watershed.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the official minutes and summarized minutes of August 28, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the following claims: Commissioners Warrants $17,731.70, Commissioners Warrants $ 1,188.07, Commissioners Warrants $13,979.01.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, approval of Dr. Retention, CHI Public Health Contract, Proposed 2019 Budget and Tax Levy, Tviet Land Lease, Forfeited Land and Williams Potatoes Day.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue-$22,053.68; Road & Bridge-$302,830.80- Co Development- $870.00-Joint Ditch-$2,717.50-Solid Waste-$41,163.06-EDA-$44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 9/11/2018 For Payment 9/14/2018

Vendor Name Amount

Farmers Union Oil Co. 2,128.55

Government Management Group, Inc 3,600.00

Howard’s Oil Company 8,646.08

Liberty Tire Recycling, LLC 5,861.70

LOW Highway Dept 7,641.25

Mar-Kit Landfill 15,758.00

Mn Dept Of Transp 4,028.21

Pro-West & Associates, Inc 2,685.00

R & Q Trucking, Inc 5,665.00

Swanston Equipment Corp 4,271.24

Woody’s Service 4,455.01

Ziegler, Inc 281,560.00

63 Payments less than 2000 23,379.56

Final Total: 369,679.60

Further moved to authorize the payment of the following Auditor warrants: August 29, 2018-$12,565.46, September 5, 2018- $336,525.47.

Lakewood Health-Dr. Retention

County Auditor/Treasurer, Lorene Hanson presented the proposed Dr. Retention Contract with LakeWood Health Center. County Attorney, James Austad recommended that a statement in the contract needs to be added stating that the money was paid to individual Physician/Advanced Practice Clinician. The board requested that this be brought back to the board when the language was added for approval.

Lakewood Health Center-Community Health Services Contract

County Auditor/Treasurer, Lorene Hanson presented the Purchase of Service Agreement between Lake of the Woods County and LakeWood Health Center for the Community Health Services.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the Purchase of Service Agreement between Lake of the Woods County and LakeWood Health Center for the Community Health Service effective January 1, 2019 thru December 31, 2019 and authorize County Auditor/Treasurer, Lorene Hanson and Chairman Arnesen to sign.

Proposed 2019 Budget and Tax Levy

County Auditor/Treasurer, Lorene Hanson met with the board and presented the Proposed 2019 Budget and Tax Levy for Lake of the Woods County.

Resolution

Resolution Adopting

Proposed 2019 Budget and Tax Levy

Resolution 2018-09-01

The following Resolution was proposed and moved for adoption by Commissioner Jon Waibel, seconded by Commissioner Hasbargen and carried unanimously.

WHEREAS, the Proposed County Budget for the year 2019 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2019:

Revenue Fund $ 1,602,875

Road & Bridge Fund $ 449,580

Social Services Fund $ 603,935

Economic Development Authority Fund $ 60,000

2019 Proposed Budget and Tax Levy $ 2,716,390

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2019:

Twp Road & Bridge $ 450,320*

Twp Fire – Baudette $ 25,000

Twp Fire – Williams $ 25,795

Twp Fire – NW Angle $ 6,500

Total $ 507,615

2019

* $450,320 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride. (438,320+12,000=450,320)

A public meeting to discuss the 2019 Proposed Budget and Tax Levy will be held on Tuesday, December 11, 2018, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room.

AMEND AGENDA

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to add August 28 thru the 30 budget meeting minutes for approval.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the budget minutes for August 28 thru August 30.

Land Leases

County Auditor/Treasurer, Lorene Hanson presented the Land Leases for Byron Tviet for approval for renewing these for another three years.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Norldof and carried unanimously to approve the leases with Byron Tviet effective January 1, 2019 for three (3) years at the cost of nine dollars (9.00) per acre payable annually and authorize County Auditor/Treasurer, Lorene Hanson and Chairman Arnesen to sign. The following legal description of the three parcels are as follows: The Northeast Quarter of the Southeast Quarter (NE1/4 of SE1/4), Section Twenty-eight (28), Township One Hundred Sixty-three (163N), Range Thirty-four (34W), containing 40 acres agricultural land, more or less. (tillable land); The Northwest Quarter of the Northwest Quarter (NW1/4 of NW1/4), Section Twenty-seven (27), Township One Hundred Sixty-three (163N), Range Thirty-four (34W), containing 40 acres. (tillable); The Southwest Quarter of the Southwest Quarter (SW1/4 of SW1/4), Section Twenty-two (22), Township One Hundred Sixty-three (163N), Range Thirty-four (34W), containing 38 acres. (tillable land).

Forfeited Land

County Auditor/Treasurer, Lorene Hanson informed the board that a forfeited property of Lake of the Woods County has a tree down in the City of Williams and that needs to be removed. The board requested the MIS/Maintenance Supervisor, Peder Hovland overlook forfeited property maintenance concerns and contact a business that does such removal. The board requested that County Auditor/Treasurer, Lorene Hanson set aside $3,000 for Forfeited land maintenance.

Potato Day

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the Potato Day Committee requested funding in the amount of $500.00.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to contribute $500.00 to the Potato Day Committee from the Revenue Fund.

MAINTENANCE DIRECTOR

Maintenance Director, Peder Hovland met with the board and requested approval to replace light fixtures in the Government Center and also the Water Softener.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to authorize Maintenance Supervisor, Peder Hovland to replace the light fixtures in the Government Center in the amount of $24,822 after rebates and with installation and authorize Holen Electric to do the installation, with the funding from the Maintenance account.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the replacement of the water softener in the Government Center in the amount of $6,800 with installation and authorize Plutko Plumbing to do the installation with the funding from the Maintenance account.

HUMAN RESOURCE/MIS DIRECTOR

Human Resource Director, Savanna Slick and MIS Director, Peder Hovland met with the board requesting approval for IT Technician, John Butenhoff to be moved grade 11, step 5, effective August 26, 2018 and grade 12, step 6, effective January 1, 2019

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve grade and step for IT Technician, John Butenhoff at grade 11, step 5, $21.51 per hour, effective August 26, 2018 and grade 12, step 6, $23.45 per hour effective January 1, 2019.

CPUI CONTRACT

MIS Director, Peder Hovland and County Auditor/Treasurer, Lorene Hanson met with the board to discuss the contract from CPUI. County Attorney, James Austad had approved the signing of the current contract. Peder also discussed the new contract. The board directed MIS Director, Peder Hovland to get the financial information for them to review at September 25 board meeting. The County Board requested to set a work session after the next board meeting on September 25, to discuss the tax system.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson and Chairman Arensen to sign the 2015-2018 CPUI contract for services rendered for the tax system.

VETERANS SERVICE OFFICER

County Veterans Service Officer, Rick Rone met with the board via conference call in the regards to the Veteran’s Home which will be built in Bemidji for local area resident veterans.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to contribute $35,100 to the Veterans Home, which will be built in Bemidji MN with funding from the Community Health fund and with Federal money matching this contribution.

DITCH AUTHORITY

Public Works Director, Tim Erickson met with the board and updated them on the progress of Ditch 28 and reviewed the plans on State Hwy 172. The Board also received and update on the progress on Ditch 26.

YEARS OF SERVICE RECOGNITION

The following resolution was offered by Chairman Arnesen and moved for adoption:

Recognition of years of service

Michele Paradise

Resolution No. 18-09-02

Whereas: Michele Paradise has served Lake of the Woods County as Deputy Accountant/Office Specialist since August 5, 1981 (37 years, 37 days);

Whereas: Michele will retire from Lake of the Woods County effective September 11, 2018;

Now Therefore, Be it Resolved: That Lake of the Woods Board of County Commissioners extends its deepest appreciation to Michele Paradise for her dedicated service and wishes her well on her retirement.

The resolution was seconded by Commissioner Hasbargen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:53 a.m. and reconvened at 11:03 a.m. as follows.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to discuss the Small Community Wastewater Treatment Program, which could assist with grants up to $60,000. The consensus of the board was to have Josh move forward with the Small Wastewater Program.

GUN CLUB UPDATE

Commissioner Nordlof informed the board the Gun Club is requesting 40 acres out of the 80 acres. He informed the board that there are over 41 youth in the gun club. They currently are leasing the land from the State, but they would really like to own the land and be able to gate the property of land that is being purchased by Lake of the Woods County. The board discussed the options and the best option is for Public purpose. The board discussed a long-term lease. County Attorney, James Austad will review the long-term lease procedure.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to purchase State Land Sale number 13912, – South Half of the Southeast Quarter (S1/2SE1/4) Section 14, Township 160 N, Range 31 W, containing 80 acres, more or less in the amount of $51,674.81 from the con-con fund.

PAUL BUNYAN TRANSIT

Executive Director, Lezlie Grubich, and Luann Bloom, Operator Manager and Safety Coordinator met with the board and reviewed the Operating Costs and Revenue with the board and discussed the purchase of a second bus for Lake of the Woods County. Lezlie informed the board that the local match is $15,839, and the next time a bus is up for purchase for Lake of the Woods County will be in 2025.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the purchase of a new bus with county the share of $15,839 coming from the transportation account.

SHERIFF

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of supplies for the Sheriff Office in the amount of $2,077.49.

Correspondence

Lake of the Woods Senior Citizens Council invited the Commissioner to a Grand Opening for the Newly renovated Brink Community Senior Center on September 13, 2018.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:50 a.m.

Attest: September 25, 2018

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

September, 2017

Commissioner Proceedings

September 12, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 12, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, JonWaibel and Ken Moorman. Absent: Commissioner Ed Arnesen was absent due to other county business. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Hazardous Materials, Permission to advertise and interview, DNR easement, Off Road Vehicle Grant.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes August 22, 2017.

SOCIAL SERVICES

Claims

County Auditor/Treasurer, Lorene Hanson met with the board for Social Service Director, Amy Ballard requesting approval for the Social Services claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$10,991.10, Commissioner Warrants-$8,001.26, Commissioner Warrants- $32,901.82

Cell Phone Stipend

County Auditor/Treasurer, Lorene Hanson met with the board for Social Service Director, Amy Ballard requesting approval for a cell phone stipend for Office Support Specialist Jo Aery.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve a cell phone stipend for Office Support Specialist, Jo Aery for a cell phone stipend in the amount of $60.00 per month effective October 1, 2017.

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board requesting approval to advertise and interview for an Assistant Zoning Inspector.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to authorize Human Resource Director, Savanna Slick and Land and Water Planning Director, Josh Stromlund to advertise interview and hire for Assistant Zoning Inspector.

CHAMBER OF COMMERCE

Mike Hovde, representing the Baudette Chamber of Commerce met with the board requesting funding for the Fourth of July fireworks. Mike explained that they purchase the fireworks in November for coming celebration. Due to a shortage of donations they have a shortfall of $5,000. City of Baudette agreed to donate $2,500 if the County would match the funding.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to contribute $2,500 for fireworks for the upcoming Fourth of July celebration in 2018.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $31,134.33- Road & Bridge $61,050.66 –Joint Ditch- $4,230.00- Solid Waste- 27,094.12-EDA-2004.44, Co. Development-$276.00.

WARRANTS FOR PUBLICATION

Warrants Approved On 9/12/2017 For Payment 9/15/2017

Vendor Name Amount

Computer Professionals Unlimited Inc 3,310.00

Erickson/Wyatt D 5,000.00

Howard’s Oil Company 5,501.32

Knife River Materials Inc 22,417.07

LOW Highway Dept 7,785.00

LOW School District–390 6,000.00

M-R Sign Co, Inc 4,030.30

Mar-Kit Landfill 15,939.50

Titan Energy Systems, Inc 2,083.00

Titan Machinery – Roseau 4,015.62

Widseth Smith Nolting&Asst Inc 13,849.42

Woody’s Service 6,572.65

63 Payments less than 2000 29,285.67

Final Total: 125,789.55

Further moved to authorize the payment of the following auditor warrants: August 23, 2017- $30,249.49, August 24, 2017 – $2,185.00, August 30, 2017-$474,247.66, -September 06, 2017-$508,823.19, September 8, 2017-$212,991.08, September 8, 2017-(455.56).

Reserve Account

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to set up a Reserve Account for County Attorney Office for Sexual Assault Nurses Exam (SANE)

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to set up a Reserve Account for SANE in the amount of $10,000.

PROPOSED 2018 BUDGET AND LEVY

County Auditor/Treasurer, Lorene Hanson met with the board and presented the Proposed 2018 Budget and Levy.

Resolution

Resolution Adopting

Proposed 2018 Budget and Tax Levy

Resolution 2017-09-12

The following Resolution was proposed and moved for adoption by Commissioner Jon Waibel:

WHEREAS, the Proposed County Budget for the year 2018 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2018:

Revenue Fund $ 1,549,613

Road & Bridge Fund $ 449,580

Social Services Fund $ 603,935

Economic Development Authority Fund $ 60,000

2015 Proposed Budget and Tax Levy $ 2,663,128

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2018:

Twp Road & Bridge $ 450,320*

Twp Fire – Baudette $ 30,000

Twp Fire – Williams $ 25,795

Twp Fire – NW Angle $ 6,500

Total $ 512,615

2018

* $450,320 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride. (438,320+12,000=450,320)

A public meeting to discuss the 2018 Proposed Budget and Tax Levy will be held on Tuesday, December 12, 2017, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room.

The motion was seconded by Commissioner Ken Moorman, and the same being put to a vote, was unanimously carried.

LakeWood Health Contract

County Auditor/Treasurer, Lorene Hanson met with the board and presented LakeWood Health Centers Contract to the board for approval.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the purchase of service agreement, between Lake of the Woods County and LakeWood Health Center for Community Health Services in the amount of $93,220 effective January 1, 2018 thru December 31, 2018.

Lost Warrant

County Auditor/Treasurer, Lorene Hanson met with the board and presented a lost warrant application for Lindsay Tillery.

Motion

Motion was made by Commissioner Hasbargen, seconded by Waibel and carried unanimously to approve the application and affidavit for lost warrants for Lindsay Tillery, dated May 12, 2017 for $218.22 without furnishing indemnifying bond.

MN Power Amendment to Tower Space Lease

County Auditor/Treasurer, Lorene Hanson met with the board and presented Amendment of the Tower Space Lease Agreement at the Williams Tower Site and Baudette Tower Site with Minnesota Power, a division of ALLETE, Inc.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the Amendment Tower Space Lease and authorize Chairman Nordlof to sign.

DNR Easement- Robert and Debra Warzecha

County Auditor/Treasurer, Lorene Hanson met with the board and requested authorization for signatures for the Easement Agreement with Robert and Debra Warzecha for the perpetual easement that was approves on July 25, 2017 meeting.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Chairman Nordlof and County Auditor/Treasurer, Lorene Hanson to sign the Warzecha Easement Agreement.

State Auditor’s Letter

County Auditor/Treasurer, Lorene Hanson met with the board and presented a letter to the State Auditor in regards to the Annual Audits to resolve the concerns that the State Auditors have raised and requested authorization for signatures.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Nordlof to sign the letter to the State Auditor.

DITCH AUTHORITY

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to close the regular meeting at 9:52 a.m. and open the Ditch Authority Meeting.

Discussion

Discussed a letter received from a Ditch Beneficiary in regards to ditches that have been filled in to convert the land into natural wetlands. With this being done, the water has prevented the drainage of this property to Ditch 1. The board requested that Public Works Director to look into this issue.

The board also discussed work to be done on Ditch 24.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to close the Ditch Authority meeting at 10:09 a.m. and open the regular meeting.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and updated them on County Road 8 and informed the board that weather permitting, the shoulder will be completed shortly. Tim informed the board that the newly hired Maintenance worker at the NWA has resigned and now are re-advertising for this position.

AMEND AGENDA

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to amend the Agenda and add Non Bargaining Union Health Insurance.

Union Health Insurance

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that there was an inquiry about possible non-union employees going with the Unions non-bargaining Health Insurance. Lorene informed the board that after research with the Union 49er’s representative, all eligible employees would have to be on the insurance and they would all be considered a family policy. After discussion, the board felt that this was not cost effective.

HAZARDOUS MATERIALS

Commissioner Waibel discussed concerns of Hazardous Materials and what kind of action plan is available at the county level in case of a spill. Commissioner Waibel will discuss this with Emergency Management Director, Jill Olson.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to fix the plumbing issues in the holding cell and salaries for Deputy Sheriffs that have been recently hired with the merging of Law Enforcement with the City of Baudette. The consensus of the board was to get the plumbing issues fixed with cost up to $3,000.

Salaries

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve Deputy Sheriff, Nate Hayes job grade at 13, step 5, $23.59 per hour, points 288, effective September 1, 2017.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve Part-time Deputy Sheriff, Jeff Poolman job grade at 12, step 4, at $21.84 per hour, points 282, effective September 1, 2017.

DNR GRANT

County Sheriff, Gary Fish met with the board requesting approval to enter into a Grant Contract for Off-Highway Vehicle Safety Enforcement Grant with the State of Minnesota.

Resolution

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously:

Resolution 17-09-01

WHEREAS, the State of Minnesota, acting through its Commissioner of Natural Resource (“STATE”) and Lake of the Woods County (Grantee), under MN Stat. § 84.024 the State is empowered to enter into this grant;

WHEREAS, the State, under Laws of Minnesota 2017 Chapter 93, Section 3, Subdivision 6, is authorized to provide reimbursement grants to counties to cover cost related to labor and equipment in the enforcement of off highway vehicle laws, rules and regulations, as well as holding staff training in the same, and providing local youth training classes, in the manner described in the Grantee’s proposed Budget;

WHEREAS, the Grantee represents that it is duly qualified and agrees to perform all services described in this grant agreement to the satisfaction of the State; pursuant to Minnesota Statutes § 16B.98, Subdivision 1, the Grantee agrees to minimize administrative costs as a condition of the grant;

WHEREAS, the term of grant agreement is effective August 14, 2017, or the date the state obtains all required signatures under Minnesota Statute § 16B.98, subdivision 5, whichever is later. Per, Minn.Stat.§16B.98, Subdivision 7, no payments will be made to the Grantee until this grant contract is fully executed. The Grantee must no begin work under this grant contact until this contract is fully executed and the Grantee has been notified by the State’s Authorized Representative to begin the work, and this grant expires June 30, 2019, or until all obligations have been satisfactorily fulfilled, whichever occurs first;

WHEREAS, Grantee will be reimbursed once annually for eligible OHV Safety Enforcement Grants, including one or more of the following:

Grantee staff time to participate in OHV/ATV activities, including attendance at training classes, also holding local safety training education programs for local riders. Training for grantee staff working to enforce any OHV related law, rule or regulation is MANDATORY
Purchase of ATV’s for use In patrolling;
ATV maintenance, fuel and enforcement related costs;
Trailers, trailer maintenance and repair (no cost related to towing vehicle repair);
Helmets and other related protective gear (no standard uniforms or equipment);
Other equipment dedicated solely to Off Highway Vehicle Enforcement Work;
Submit Annul Performance Reports and Reimbursement Request for each year;
Post on the Grantee’s website, a copy of the two page performance report, in accordance with the 2009 Laws of Minnesota, Chapter 37, Article 1, Section 4, and Subdivision 1.

NOW THEREFORE, BE IT RESOLVED, that the Grantee will be reimbursed up to $9,900.00 in state fiscal year 2018 for expenses incurred between the effective date of the grant and June 30, 2018, and $9,900.00 in fiscal year 2019, for expenses incurred between July 1, 2018 and June 30, 2019, as determined by the grant funding formula, total obligation of the State for all compensation and reimbursements to the Grantee under this grant agreement will not exceed $19,980.00;

SMALL CITIES DEVELOPMENT PROGRAM

Rusty Madoll met with the board to discuss the Small Cities Development grant that his Uncle had on his property, which Rusty purchased. The board discussed the grant agreement of re-payment which the previous owner had entered in. County Attorney will review and make recommendation to the board.

LAKE OF THE WOODS TOURISM UPDATE

Executive Director for Lake of the Woods Tourism Bureau, Joe Henry met with the board and updated the board on the past tourism year. He also informed the board that the Tourism Bureau would like to apply to host the International Plowing Competition that will be coming to the USA in 2019. The board stated that they would be willing to sign the letter of intent for hosting this competition.

GREAT NORTHERN TRANSMISSION LINE

Matthew Hagelin, Kyle Larson and Terri Bagwell met with the board and updated them on the Great Northern Transmission Line Project.

TRANE

Maintenance Supervisor, Peder Hovland and Trane Manager Scott Rietsema met with the board to discuss the heating issues within the Social Services Department. Scott informed the board that Trane will sell to the county a boiler for $94,000. County Auditor/Treasurer, Lorene Hanson requested an itemized bill for the previous work and for the current quote. The County Board requested this itemization be received before payment is made.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to purchase the boiler from Trane in the amount of $94,000, which includes installation, from the Building Fund.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 1:00 p.m.

Attest: Approved September 26, 2017

___________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, James Nordlof

September, 2016

Commissioner Proceedings

September 27, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 27, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ken Moorman, Thomas Hanson, Patty Beckel and Buck Nordlof. Absent Ed Arnesen. Also present were: Deputy Auditor /Treasurer Janet Rudd, County Auditor/Treasurer, Lorene Hanson and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following changes: Remove Social Services Grants, and add Health Insurance and Broadcasting High School Tournaments.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve the official and summarized minutes of September 13, 2016.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims and introduced newly hired Eligibility Worker Hannah Palm to the board.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Commissioners Warrants: $ 7,464.48; Commissioners Warrants: $16,158.93.

Credit Card

Social Service Director, Amy Ballard met with the board requesting approval for a credit card for Eligibility worker, Hannah Palm.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize Eligibility Worker, Hanna Palm a county issued credit card.

ASSESSORS

County Assessor, Mary Jo Otten met with the board to inform them that her term as County Assessor will be expiring at the end of the year.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to appoint Mary Jo Otten as Lake of the Woods County Assessor for another term beginning January 1, 2017 thru December 31, 2020.

MN Tax Court

County Assessor, Mary Jo Otten informed the board that MN Energy Resources Corporation filed an appeal with the Commissioner of Revenue appealing the valuation of their utility operating property for assessment year 2016 for taxes payable year 2017. Mary Jo explained that this could affect the values certified to Lake of the Woods County for MN Energy Resources; however, in our County it would not have a large impact as other counties.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the claims against the county as follows: Revenue $15,555.53, Road & Bridge $28,999.38, Solid Waste $328.15, EDA $3,578.00

WARRANTS FOR PUBLICATION

Warrants Approved On 9/27/2016 For Payment 9/30/2016

Vendor Name Amount

Lavalla Sand & Gravel Inc 20,292.00

LOW School District–390 3,000.00

Minn-Dak Asphalt Inc 2,488.50

Northwest Community Action, Inc 3,578.00

Rtvision Inc 4,264.00

30 Payments less than 2000 14,838.56

Final Total: 48,461.06

Further moved to authorize the payment of the following auditor warrants: September 14, 2016 – $869,270.04, September 21, 2016- $991,254.70

2017 Proposed Budget

County Auditor/Treasurer Lorene Hanson presented the 2017 Proposed Budget to the board for their approval.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the 2017 Proposed Budget with a 2.5 % levy increase.

Resolution Adopting

Proposed 2017 Budget and Tax Levy

Resolution 2016-09-01

The following Resolution was proposed and moved for adoption by Commissioner Tom Hanson:

WHEREAS, the Proposed County Budget for the year 2017 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2017:

Revenue Fund $ 1,607,395

Road & Bridge Fund $ 339,580

Social Services Fund $ 603,935

Economic Development Authority Fund $ 60,000

2017 Proposed Budget and Tax Levy $ 2,610,910

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2017:

Twp Road & Bridge $ 437,555*

Twp Fire – Baudette $ 30,000

Twp Fire – Williams $ 30,159

Twp Fire – NW Angle $ 6,500

Total $ 504,214

2017

* $437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride. (425,555+12,000=437,555)

A public meeting to discuss the 2017 Proposed Budget and Tax Levy will be held on Tuesday, December 13, 2016, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room.

The motion was seconded by Commissioner Buck Nordlof, and the same being put to a vote, was unanimously carried.

Voyageurs Comtronics Corporation

County Auditor/Treasurer, Lorene Hanson met with the board to inform them that Lee Hervey forwarded a memorandum of understanding from KSTC-TV regarding sublicensing of rights to broadcast specified MN State High School League Championship Games, with a $300.00 cost which will allow Voyageurs to install an antenna which will make this possible remotely.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize Voyageurs Comtronics Corporation to sign the Memorandum of Understanding with KSTC-TV for broadcasting specified MN State High School League Championship games and authorizes payment of $300.00 for installing an antenna, with the funding from the revenue fund.

CORRESPONDENCE

The board reviewed the following correspondence: MN Tourism, MN DNR- Krohn Property.

OLD/NEW

Commissioner Beckel informed the board that Wheelers Point Sewer District is still waiting on wetlands approval; and the county board requesting removing HWY 11 from Old/New Business.

AMEND AGENDA

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to amend the agenda and add Ditch 7, 26 and Ditch 28 to the agenda.

Ditch Discussion

Marshall Nelson met with the board to discuss ditch issues.

Motion-Ditch 7&26

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to set a Public Hearing on October 27, 2016 for Ditch 7&26 starting at 6:00 p.m.

Motion-Ditch 28

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to set a Public Hearing on November1, 2016 for Ditch 28 starting at 6:30 p.m.

RECESS

With no further business before the board, Chairman Moorman called the meeting to recess at 10:10 a.m.

Attest: October 11, 2016

__________________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Ken Moorman

September, 2015

Commissioner Proceedings

September 8, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 8, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 7:40 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Buck Nordlof, Ken Moorman, Tom Hanson, and Patty Beckel. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

2016 Budget

County Auditor/Treasurer Lorene Hanson met with the board to review the 2016 Budget.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof’, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: NW MN Foundation and Co. Rd 17.

APPROVAL of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the consent agenda as follows: Sheri Stebakken to St. Paul on September 28-October 1, for MEC2 Case Worker; Karen Ose to St. Paul on September 24 -25 for Data Practices Policies & Procedures.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of August 25, 2015.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the following claims against the county.

Commissioners’ Warrants $ 16,348.16

Commissioners’ Warrants $ 15,908.91

Office Furniture

Social Services Director, Amy Ballard requested approval for purchase of office equipment for Child Support Officer, due to the remodeling of office. Amy informed the board that the office equipment is reimbursed by 66% by the Federal Government.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the purchase of office equipment for Child Support Officer in the amount up to $5,000.

Amend Agenda

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to amend the agenda and add permission to hire Social Workers.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to authorize Social Service Director, Amy Ballard and Human Resource Director, Karen Ose to hire two Social Workers.

Recognition of Years of Service

Chairman Arnesen, on behalf of the board congratulated Cindy Kroeger on her retirement and offered the following resolution:

The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to adopt the following:

Recognition of years of service

Cindy Kroeger

Resolution 2015 – 09– 01

Whereas: Cindy Kroeger has served the residents of Lake of the Woods County since December 11, 1989 as Lake of the Woods Case Aid Worker and Santa Anonymous Program Coordinator;

Whereas: Cindy Kroeger has retired from Lake of the Woods County service effective August 27, 2015 with twenty-five years of service;

Now Therefore, Be it Resolved: That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Cindy for her dedicated service and offers best wishes to her on her retirement;

HOFFMAN, PHILIPP & KNUTSON, PLLC

Colleen Hoffman, manager of Hoffman, Philipp & Knutson, PLLC met with the board and reviewed the 2014 audit and informed them that the auditing of the financial statements of the governmental activities, major funds and the aggregate remaining fund information for the county is in good standing.

BAUDETTE AREA ARENA INC.

Barry Westerlund, Vice President of Operation for the Baudette Area Arena Inc. met with the board requesting a resolution of support for Mighty Ducks Grant to help with the replacement of the R22 systems, including floor replacement in existing arena.

Resolution

The following resolution was offered by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to adopt the following:

Resolution of LGU Mighty Ducks Grant Application

Resolution No. 15-09-02

WHEREAS, the Minnesota Amateur Sports Commission (MASC), via the State General Fund, provides for general funds to assist political subdivision of the State of Minnesota for the development of sport facilities, and

WHEREAS, Lake of the Woods County on behalf of Baudette Area Arena Inc. desires to replace direct R22 Systems, including floor replacement in existing arena;

Estimates that the total cost of developing said facility shall be $ 800,000 and Lake of the Woods County on behalf of Baudette Area Arena Inc. is requesting $400,000 from the Mighty Ducks Grant Fund and the Baudette Area Arena Inc. will assume responsibility for a match requirement of $400,000.
Baudette Area Arena Inc. agrees to own, assume 100 percent operation costs for said facility, and will operate said facility for its intended purpose for the functional life of the facility which is estimated to be 30 years.
Lake of the Woods County on behalf of Baudette Area Arena Inc. agrees to enter into necessary and required agreements with the MASC for the specific purpose of renovating a sports facility and long-term project direction.
That a request for reimbursement be made to the MASC for the amount awarded after the completion of the project.
That the Lake of the Woods County Auditor/Treasurer, Lorene Hanson and Lake of the Woods County Commissioners are authorized and directed to execute said application and serve as the official liaison with the MASC.

MIGHTY DUCKS GRANT APPLICATION, MINNESOTA AMATEUR SPORT COMMISSION

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to sign the Mighty Ducks Grant application.

auditor/treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows:

Revenue $ 80,861.80

Road & Bridge $ 17,260.53

County Devel $ 231.40

Solid Waste $ 24,746.89

EDA $ 44.56

WARRANTS FOR PUBLICATION

Warrants Approved On 9/8/2015 for Payment 9/11/2015

Vendor Name Amount

Computer Professionals Unlimited Inc 3,466.50

Hoffman, Philipp & Knutson, PLLC 8,963.00

Howard’s Oil Company 3,160.77

LOW Highway Dept 4,163.63

LOW Soil & Water Cons. Dist. 20,118.00

Mar-Kit Landfill 12,362.40

Olson/George 13,800.00

Pieper Cleaning & Services- dba/Kevin 2,194.00

Powerplan 5,979.75

R & Q Trucking, Inc 6,310.20

Tops All Roofing LLC 23,952.10

Woody’s Service 4,395.95

43 Payment less than 2000 14,260.88 Final Total: 123,127.18

Further moved to authorize the payment of the following auditor warrants:

September 2, 2015 $ (60.00)

September 2, 2015 $137,929.84

September 4, 2015 $ (783.44)

September 4, 2015 $ 846.07

September 4, 2015 $519,771.30

September 4, 2015 $ 783.44

NW ANGLE POTENTIAL AIRPORT

County Auditor/Treasurer, Lorene Hanson met with the board and presented the Notice of Decision of the wetland delineation boundary for the potential NW Angle airport location. She explained that the delineation was part of the work scope for the preliminary engineering and requires official review and approval by the Technical Evaluation Panel consisting of the LGU, SWCD and BWSR. This approval allows us to determine mitigation efforts in conjunction with the construction, if the project advances to that point.

NW MN Foundation

County Auditor/Treasurer, Lorene Hanson met with the board informing them that they received a request for support from NW MN Foundation. They have served Lake of the Woods County with grants, business loans along with Leadership Development Training, Star Youth Leaderships and Nonprofit Management training. The board requested this to be placed with the 2016 con-con fund requests.

DEPUTY AUDITOR/ TREASURER/FINANCIAL OFFICER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for grade and step for the newly Hired Deputy Auditor/Treasurer/Financial Officer. Humans Resource Director, Karen Ose and County Auditor/Treasurer, Lorene Hanson requested step 2.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to set Deputy Auditor/Treasurer/Financial Officer at grade 12, step 2, $19.90 per hour, points 282, and effective start date September 14, 2015.

CORRESPONDENCE: The following correspondence was acknowledged: Senior Boating and Charles Dawley letter regard to Paul Bunyan Transit service area.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for the State of Minnesota ATV grant.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize County Sheriff, Gary Fish to enter into the ATV grant with the State of Minnesota, Department of Natural Resources effective August 15, 2015 thru June 30, 2017, the county will get reimbursed up to $13,108 in State Fiscal year 2016 and up to $13,108 in State Fiscal year 2017, for expenses incurred between July 1, 2016, and June 30, 2017, the grant will not exceed $26,216.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and presented the Comprehensive Solid Waste Management Plan for approval.

Resolution

The following resolution was proposed by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to adopt the following:

RESOLUTION TO APPROVE COMPREHENSIVE SOLID WASTE MANAGEMENT PLAN

RESOLUTION. 15-09-03

WHEREAS, the State of Minnesota requires Counties to develop and adopt a Solid Waste Plan in accordance with Minnesota Statutes 115A.46; 115A.47; 115A.551, subd. 6-7; 115A.552; 115A.557, subd. 2-3; 115A.63; 115A.84; 115A.914; 115A.96, subd. 6-7; 115A.917; 115A.97; Minnesota Rules 9215; and any other applicable Statutes and Rules; and;

WHEREAS, the State of Minnesota requires said Solid Waste Plans to be reviewed and/or modified periodically. Said timeline for Solid Waste Plan update is every 10 calendar years;

WHEREAS, Lake of the Woods County recognizes the need and responsibility to plan for and practice environmentally sound methods for managing its solid waste streams; and;

WHEREAS, Lake of the Woods County recognizes the need to plan for and implement various strategies, programs, or facilities, to promote the proper management and disposal of solid waste generated within the County. The County will encourage reduction, reuse, recycling, composting, and/or advanced processing of solid waste with technologies available based upon the type of solid waste material generated and the capability of the integrated solid waste management system in place; and;

WHEREAS, the draft 2015 Lake of the Woods County Solid Waste Plan does describe the integrated solid waste management system currently in place to meet the needs of the County’s citizens and the requirements of the State of Minnesota; and;

WHEREAS, the State of Minnesota has placed on public notice that draft of the 2015 Lake of the Woods County Solid Waste Plan in accordance with the requirements for publication, notice and comment period; and;

WHEREAS, upon completion of the public comment period, no comments were received in objection to the adoption of the draft 2015 Lake of the Woods County Solid Waste Plan;

THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby adopts the 2015 Lake of the Woods County Solid Waste Plan; and;

THEREFORE BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby submit the 2015 Lake of the Woods County Solid Waste Plan to the Minnesota Pollution Control Agency for final approval pursuant to applicable Minnesota Statutes and Rules.

COUNTY ROAD 17

Chairman Arnesen discussed concerns of a curve on County Road 17 where they took out gravel and the depth of the hole. The board requested that Public Works Director, Tim Erickson look into option on this and look into the cost of a guard rail.

NORTH COUNTRY FOOD BANK INC.

Susie Novak, Executive Director from North Country Food Bank met with the board requesting a resolution of support for bonding for construction for a new Food Bank building. She explained that they service 21 counties in their territory and their space is very limited and in need of a new building along with refrigeration space.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to adopt the following resolution;

North Country Food Bank Inc.

Resolution No. 2015-09-04

WHEREAS; North Country Food Bank, Inc. (North Country) is a 501(c)3 nonprofit organization located in the City of Crookston, County of Polk, State of Minnesota. North Country has a profound regional impact on hunger issues – serving 21 counties in northwest and west central Minnesota; and

WHEREAS; North Country provides over 7 million pounds of surplus, quality food and nonfood products to 220 charitable organizations for distribution to people in need. The charitable food programs served by North Country include soup kitchens, food shelves, homeless shelters, low-income individuals in need of supplemental assistance, senior community centers, after-school programs, domestic abuse programs, and addiction treatment centers; and

WHEREAS; North Country provides an important service that impacts the lives of many in northwest and west central Minnesota; and

WHEREAS; North Country’s current facility provides space, storage, access and compliance challenges. North Country must move its operations to a new facility to better and more efficiently serve the population in northwest and west central Minnesota, and to comply with the contractual obligations and safety requirements of Feeding America, state and federal regulations, and the requirements of other governing agencies; and

WHEREAS; North Country is in a position to pursue a new facility building construction project and capital fundraising campaign, including a proposition to partner with Polk County to pursue a $3 million State of Minnesota Bonding Request in the 2015 and 2016 Bonding Bill.

NOW, THEREFORE, BE IT RESOLVED THAT; the Lake of the Woods County Board of Commissioners hereby support North Country in its efforts to secure capital funding from the State legislature, so it may continue to provide this very important community service to northwest and west central Minnesota.

RECESS

The meeting was called to recess at 11:26 a.m. and reconvened at 11:34 a.m. as follows:

2016 Proposed Budget and Tax Levy and Truth N Taxation Meeting Date

Chairman Arnesen reviewed the proposed budget and tax levy with the board.

Resolution

The following resolution was offered by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to adopt the following:

Resolution Adopting

Proposed 2016 Budget and Tax Levy

Resolution 2015-09-05

WHEREAS, the Proposed County Budget for the year 2016 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2016:

Revenue Fund $ 1,433,715

Road & Bridge Fund $ 449,580

Social Services Fund $ 603,935

Economic Development Authority Fund $ 60,000

2015 Proposed Budget and Tax Levy $ 2,547,230

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2016:

Twp Road & Bridge $ 437,555*

Twp Fire – Baudette $ 25,000

Twp Fire – Williams $ 31,226

Twp Fire – NW Angle $ 6,500

Total $ 500,281

2016

$437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride. (425,555+12,000=437,555)

A public meeting to discuss the 2016 Proposed Budget and Tax Levy will be held on Tuesday, December 15, 2015, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room.

Old/New Business

Commissioner Hanson discussed the meeting he attended for the International Bridge replacement meeting, construction to begin in 2018.

Recess

The meeting was called to recess at 11:55 a.m. and reconvened at 1:00 p.m. as follows:

SCHRANDT CARTWAY HEARING

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the regular meeting at 1:01 p.m. and open the continuance public hearing for Schrandt Cartway. The following were in attendance: Commissioners Hanson, Nordlof, Moorman, Arnesen and Beckel. County Attorney James Austad, County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, Woody Fiala, Mary and David Schrandt, Attorney Nora Crumpton, Land and Water Planning Director, Josh Stromlund and Paul Pedersen.

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution Establishing a Cartway for Petitioners David and Mary Schrandt

Bifurcating Cartway Hearing to determine Award of Damages

Requiring Petitioners to Post Bond or other Security

Resolution No. 15-09-06

WHEREAS; the Lake of the Woods County Board of Commissioners has received a cartway petition pursuant to Minn. Stat. § 164.08, from David and Mary Schrandt “petitioner” in which the petitioner asks the County Board to establish a cartway to their property across the lands of others; and

WHEREAS; petitioner has been represented by Nora Crumpton, Attorney at Law; and

WHEREAS, the petitioner’s property is described as follows: SW¼, Sec. 2, Twp. 160 N., Range 33 W; and

WHEREAS; the petitioner asks that a cartway be established as follows:

ROUTE 1: The West two (2) rods of the Northeast Quarter (NE¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; and the West two (2) rods of the Northwest Quarter of the Southeast Quarter (NW¼ SE¼) of said Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West.

WHEREAS; the requested cartway would pass over the land of the following persons, Gary G. Pulkrabek, whose property is described as follows: Government Lot Two (2), Southwest Quarter of the Northeast Quarter (SW¼NE¼) and the West half of the Southeast Quarter (W½SE¼), Section Two (2); Township one hundred sixty (160) North, Range Thirty-Three west of the Fifth Principal Meridian;

WHEREAS; on July 28, 2015, after proper posting and notice, a hearing on the cartway petition was heard by the Lake of the Woods County Board; and

WHEREAS; the County Board finds that, pursuant to Minn. Stat. §164.08, subd. 2 (a), the petitioner owns a tract of land containing at least five acres and has no access from it to a public road except over the lands of others; and

WHEREAS; the petitioner is therefore entitled to the establishment of a cartway pursuant to Minn. Stat. § 164.08. subd. 2 (a);

WHEREAS; the County Board, after hearing evidence and arguments from the petitioner and the affected landowner, requested that the hearing be deferred to September 8, 2015 at 1:00 p.m. and instructed Attorney Crumpton to personally serve Paul Pedersen, whose property is described as follows: South Half Northwest Quarter (S2NW4) and Government Lots 3 & 4, Section 2, Township 160 North, Range 33 West.

WHEREAS; on September 8, 2015 at 1:00 p.m. the Lake of the Woods County Board reconvened the public hearing on the cartway petition, after proper posting and notice.

WHEREAS; the County Board had heard evidence on previous submission by the Petitioner and decided that an alternate route should be established.

WHEREAS; the requested cartway would pass over the land of one person, and the alternate cartway would pass over the land of the following persons, Gary G. Pulkrabek, whose property is described as follows: Government Lot Two (2), Southwest Quarter of the Northeast Quarter (SW¼NE¼) and the West half of the Southeast Quarter (W½SE¼), Section Two (2); Township one hundred sixty (160) North, Range Thirty-Three west of the Fifth Principal Meridian; and Paul Pedersen, whose property is described as follows: South Half Northwest Quarter (S2NW4) and Government Lots 3 & 4, Section 2, Township 160 North, Range 33 West.

WHEREAS; the County Board heard evidence and arguments from the petitioner, the affected landowners and members of the public regarding the question of what damages, if any, should be paid to the owners and occupants across whose land(s) the cartway will be established, and regarding what damages the county has incurred as costs and expenses related to these proceedings;

WHEREAS, the petitioner is responsible for any and all cost of wetland mitigation;

NOW, THEREFORE, IT IS RESOLVED AND ORDERED;

A cartway pursuant to Minn. Stat. § 164.08, subd. 2 (a) is established, subject to the terms and conditions that follow, the terms and conditions in the award of damages, and the payment of all damages.
The Lake of the Woods County Board finds that the following location and width of the cartway is the least disruptive and least damaging for neighboring landowners and in the public’s best interest;
The East 16.5 feet of the NW¼ Sec 2, Twp 160, Range 33 and the West 16.5 feet of the NE¼ of Sec. 2, Twp 160, Range 33, Lake of the Woods County, Minnesota.
Prior to opening or constructing the cartway, the petitioner shall pay to the county all items described below as damages for the establishment of the cartway.
- Survey $ 3,000
Town road and bridge funds shall not be expended for this cartway.

The resolution was seconded by Commissioner Arnesen and the vote carried as follows:

Voting For: Commissioners Arnesen, Beckel, Nordlof, Moorman and Hanson

Voting Against: None

Abstaining: None

The David and Mary Schrandt cartway petition is stayed until the security is deposited with Lake of the Woods County Auditor/Treasurer.

Lake of the Woods County

Dated: ___________________ __________________________________________

Edward Arnesen, Chairman of the Board

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 2:48 p.m.

Attest: Approved: September 22, 2015

______________________ ______________________________

Lorene Hanson Edward Arnesen

Auditor/Treasurer Chairman of the Board

======================================================================================

Commissioner Proceedings

September 22, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 22, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Vice -Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Tom Hanson, and Patty Beckel. Absent- Commissioner Ed Arnesen. Also present were: Deputy Auditor/Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Mid State Co-op Appointment.

APPROVAL of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the consent agenda as follows: – Mary Jo Otten to Brainerd on October 4-7 for MAAO Conference; Craig Severs to St. Cloud on October 4-7 for MFSRC Fall Conference.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of September 8, 2015.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county.

Commissioners’ Warrants $ 19,047.43

Commissioners’ Warrants $ 22,934.72

Commissioners’ Warrants $ 1,200.00

Social Workers

Social Services Director, Amy Ballard requested approval to hire two new Social Workers, Joanna Onstad and Alison Hauger.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the hiring of Social Worker, Trainee, Joanna Onstad, effective date September 28, 2015 at grade 12, step 1, $19.45, points 282 and Child Protection Social Worker, Alison Hauger, effective date October 12, 2015 at grade 12, step 1, $19.45, points 282,( reliant upon continuance of funding from the State of Minnesota, which was passed by the 2015 Minnesota Legislature for child protection staffing and services.)

auditor/treasurer

Claims

Deputy Auditor/Treasurer, Janet Rudd met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve the claims against the county as follows:

Revenue $ 14,278.24

Road & Bridge $ 74,969.94

Natl Resc Enhanc $ 3,113.53

Solid Waste $ 5,514.49

EDA $ 2,570.00

100,446.20

WARRANTS FOR PUBLICATION

Warrants Approved On 9/22/2015 For Payment 9/25/2015

Vendor Name Amount

Cenex Co-Op Services, Inc. 9,851.84

Farmers Union Oil Co. 3,624.30

Hasler 2,000.00

Northwest Community Action, Inc 2,570.00

Rinke-Noonan 3,113.53

Titan Energy Systems, Inc 2,060.00

Wikstrom Telephone Co.,Inc 56,702.20

Ziegler, Inc 4,201.46

45 Payments less than 2000 16,322.87

Final Total: 100,446.20

Further moved to authorize the payment of the following auditor warrants:

September 11, 2015 $ 253,560.02

September 16, 2015 $1,349,879.80

NW MN Fraternal Order of Police Lodge #8

Deputy Auditor/Treasurer, Janet Rudd met with the board and presented an application for a temporary gaming permit for the NW MN Fraternal Order of Police Lodge #8.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the application for exempt permit for NW MN Fraternal Order of Police Lodge #8 to conduct lawful gambling for raffles on February 22, 2016 at Sportsman’s Lodge.

MID STATE COMPUTER COOPERATIVE

Deputy Auditor/Treasurer, Janet Rudd met with the board requesting appointment of delegates to the Mid State Computer Cooperative.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to appoint MIS/GIS Director, Peder Hovland as delegate #1, and County Assessor, Mary Jo Otten, as delegate #2 to the Mid State Computer Cooperative as representatives for Lake of the Woods County

COUNTY ATTORNEY

County Attorney, James Austad met with the board and gave the following updates: Leader Ship Forum

Drug Sentencing, Court Room- Cameras, Felon Voting Rights, MPCA, Drug Free Community Grant.

HUMAN RESOURCES

Human Resource Director, Karen Ose met with the board requesting authorization to hire Part-time Dispatcher.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to authorize Human Resource Director, Karen Ose and County Sheriff, Gary Fish to hire a part-time dispatcher at grade 10, step 1 $17.34 , points 237.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for the I Mobile Contract.

Resolution

COUNTY OF LAKE OF THE WOODS

RESOLUTION TO ENTER INTO A JOINT POWERS AGREEMENT WITH THE

STATE OF MINNESOTA

FOR I/MOBILE SYSTEM

Resolution No. 15-06- 07

The following resolution was offered by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously the following resolution:

WHEREAS, Sheriff Gary Fish has met with Lake of the Woods County Board to discuss mobile data computing between the Lake of the Woods County Sheriff’s Department and the State of Minnesota; and

WHEREAS, the purpose of this agreement is for the State to provide Lake of the Woods County Sheriff’s Department with access to the State’s I/Mobile System; thru software purchased and installed by the county on county laptop computers mounted in the patrol vehicles; and

WHEREAS, the term of this agreement shall be from January 1, 2015(or the date the State obtains all required signatures) thru December 31, 2016;

NOW THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby adopts this joint powers agreement and authorizes Chairman Arnesen and County Sheriff, Gary Fish to sign.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:08 a.m. as follows:

LAND AND WATER PLANNING

Land and Water Planning Assistant Zoning Inspector, Steve Sindelir met with the board and presented an application for a Zone Change from Residential/Natural Environment to Commercial -Recreation for Dale and Connie Peterson to allow the applicant to conduct a commercial business consisting of a Commercial- Recreational Area. Steve informed the board that the Planning Commissions did approve the application with conditions. Steve reviewed the Finding and Facts with the board:

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the Zone Change from Residential/Natural Environment to Commercial-Recreation for Dale and Connie Peterson to allow the applicants to conduct a commercial business consisting of a Commercial-Recreational Area with the following conditions: Follow State guidelines and County guidelines.

Lake of the Woods County

Rezoning

Findings of Fact and Decision

INFO	INFO	INFO	INFO
Name of Applicant:	Dale and Connie Peterson – ApplicantRichard Babler – Owner	Date:	September 9, 2015

Location/Legal Description:	A 4 acre tract in the NE corner of Govt. Lot 3 of Section 5 and a 210’ x 448’ tract in the NW4NE4 of Section 8, T-163N, R-34W, (Lakewood Township)

Current Zoning Classification:	Residential/Natural Environment	Proposed:	Commercial-Recreation

Parcel Number(s):	14.05.31.010 & 14.0812.010	Application Number:	15-07ZC

The Planning Commission shall consider all facts from all sources prior to submitting a recommendation to the County Board relating to a proposed zone change. Its judgment shall be based upon, but not limited to the following factors as applicable.

Is the zone change consistent with the Lake of the Woods County Comprehensive Land Use Plan?

_X_ Yes __No

COMMENTS:	COMMENTS:
Comments:	Other commercial property in the area.

Are the existing surrounding land uses consistent with the proposed zoning classification?

_Yes ___No

COMMENTS:	COMMENTS:
Comments:	Other commercial property in the area.

Will the zone change alter the characteristics of the neighborhood?

___Yes _X_No

Is there a potential for public health, safety or traffic generation impacts based on the proposed zone change and how will they be addressed?

_X_Yes ___No

COMMENTS:	COMMENTS:
Comments:	Possible increased traffic. Parking areas are planned.

What additional public services would be necessitated and would existing utilities be sufficient to accommodate the proposal?

_X_Yes___No

COMMENTS:	COMMENTS:
Comments:	Electrical – services only.

Will the zone change impede the normal or orderly development and improvement of surrounding property for uses permitted in the zoning district?

___Yes_X_No

COMMENTS:	COMMENTS:
Comments:	Consistent with adjacent use.

Has there been a change in the development in the general area of the property in questions?

_X_Yes___No

COMMENTS:	COMMENTS:
Comments:	Increase in resort area.

8. Will the zone change have a negative effect on property values in the neighborhood?

___Yes_X_No

COMMENTS:	COMMENTS:
Comments:

CONDITIONS:	CONDITIONS:
Conditions:	Follow State guidelines and County guidelines.

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners adopt the above findings and DENY / APPROVE the application for a zone change be WITH / WITHOUT conditions.

_____________________________________ September 9, 2015

Tom Mio Date

Chair, Planning Commission

The Lake of the Woods County Board of Commissioners hereby adopt the above findings of fact of the Lake of the Woods Planning Commission WITH / WITHOUT modification(s) and DENY / APPROVE the application for a zone change WITH / WITHOUT special conditions.

_________________________________________ __________________

Ed Arnesen Chair, County Board of Commissioners

PUBLIC WORKS

County Road 17

Public Works Director, Tim Erickson met with the board and informed the board that he contacted the MN Department of Safety with assistance on the concern of the corner on County Road 17, the corner is safe; the perception is that it is not. Tim will continue working with the MN Department of Safety on this matter. Tim also informed the board that they had a set back with Class 5 gravel, and are now continuing with the construction project.

RECESS

The meeting was called to recess at 10.54 a.m. and reconvened at 11:00 a.m. as follows:

PUBLIC HEARING, EXCLUSIVE OFF SALE

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to close the regular meeting at 11:00 a.m. and open the Public Hearing as advertised pursuant to MN Statue §340A.405, Intoxicating Liquor; Off-Sale Licenses, subd. (d).

Present were: Commissioners Moorman, Beckel, Hanson and Nordlof. Also present were Deputy Auditor/Treasure, Janet Rudd, and County Attorney, James Austad. Other Public in attendance was Nels Holte, Attorney Eric Nerland and Woody Fiala.

Vice-Chairman Moorman commented that the Public Notice of hearing was advertised for consideration of an Off-Sale Exclusive Liquor License to hear testimony by all parties present, that this potential exclusive off sale premises will not be within the three mile boundary of any statutory or home rule city that has established a municipal liquor store before August 1, 1991 and is not located within the one mile of any boundary of a statutory or home rule city that had established a municipal liquor store before August 1, 1991. Commissioner Beckel commented that the location of the property Lot 7 & 8, Morris Point Estates is zoned commercial and that is where the potential exclusive off sale building is proposed to be located. Vice-Chairman Moorman noted that no correspondence had been received for this public hearing.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to close the Public Hearing at 11:05 a.m. and open the regular session.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to allow a potential exclusive off sale license to Nels Holte, contingent upon applying for and Exclusive Off-Sale Liquor License, that all requirements are met for the approval of the license.

RECESS

With no further business before the board, Vice-Chairman Moorman called the meeting to recess at 11:06 a.m.

Attest: Approved: October 13, 2015

______________________ ______________________________

Janet E. Rudd Ken MoormanDeputy Auditor/Treasurer Vice-Chairman of the Board

September, 2014

Commissioner Proceedings

September 9, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 9, 2014, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Tom Hanson. Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda with the following additions: travel for Barry Baily, S E H contract, City of Williams, Board of Appeal and Equalization training, and Arrowhead Library. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Christine Hultman to St. Cloud on September 9-10 for SSIS Fiscal mentor meeting; Shelley Phillippe and Cassondra Brune to St. Could on September 23-26 for MWFCAA Annual Conference; Mary Jo Otten to Duluth on September 21-24 for MAAO Conference; Barry Bailey to St. Cloud on September 9-10 for tire disposal.

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of August 26, 2014 regular meeting. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Revenue $23,420.52

Road and Bridge $87,506.29

Co. Develop $ 3,004.74

Natl. Resc Enhan $ 1,400.00

Solid Waste $25,569.16

EDA $ 4,034.90

$144,935.61

WARRANTS FOR PUBLICATION

Warrants Approved On 9/09/2014 For Payment 9/12/2014

Vendor Name Amount

Burg Electronic Recovery 9,750.00

Cenex Co-Op Services, Inc. 12,488.27

Fort Distributors Ltd 31,948.48

Howard’s Oil Company 2,879.79

Johnson/Ben 2,116.78

Lavalla Sand & Gravel Inc 9,605.00

LOW Highway Dept 5,912.23

Mar-Kit Landfill 10,581.30

Mesabi Bituminous, Inc. 2,460.50

Northwest Mn Multi-County Hra 5,000.00

Nuss Truck & Equipment 11,002.90

Widseth Smith Nolting&Asst Inc 6,487.01

Woody’s Service 5,469.65

62 Payments less than 2000 29,233.70

Final Total: 144,935.61

$144,935.61

Further moved to authorize the payment of the following auditor warrants:

August 27, 2014 $ 58,685.25

September 4, 2014 $ 131,189.16

September 4, 2014 $ 4,598.97

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Vendor Payments

Commissioner Hanson discussed the local vendor payments for fuel that the county charges and the timing of County Board meetings for payment. Commissioner Hanson queried the board why these bills cannot be paid by an Auditor’s warrants, for fuel is a necessity for the county to operate.

Motion

Motion was made by Commissioner Hanson to authorize fuel bills for operational expenses to be classified as utilities and be paid by Auditor Warrants due to timing of county board meeting dates. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land Sale

County Auditor/Treasurer, Mark Hall met with the board requesting approval for a County Land Sale. The following items were discussed: land sale minimum bids, notice of public sale of tax forfeited lands, terms of sale and resolution of support of tax forfeited land sale.

Motion

Motion was made by Commissioner Moorman to approve the list of tax forfeited lands and minimum bids as reviewed. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to approve the following terms of the Tax Forfeited Land sale that will be held on October 6, 2014 as follows:

TERMS FOR THE PUBLIC SALE OF TAX FORFEITED LAND

IN LAKE OF THE WOODS COUNTY

PUBLIC SALES: All tax forfeited land is offered at public auction and sold to the highest bidder. The minimum bid acceptable is the basic sale price that is shown on the list of tax forfeited land. The basic sale price is equal to or lesser than the assessed/appraised value and may include additional charges for unpaid special assessments or timber values as appraised by the Minnesota Department of Natural Resources.

PARCELS NOT SOLD AT PUBLIC AUCTION: Parcels not sold at a public sale may be purchased after the public sale by paying the basic sale price of the parcel. The basic sale price cannot be changed unless the parcel is re-appraised, republished, and again offered at a later public sale.

FEES: The following fees will be collected at the time of sale: State Assurance Surcharge, 3%; State Deed Fee, $25; Deed filing fee, 19.50; Deed Recording Fee, $46.00; Well Disclosure Certificate, $50 (if applicable); and State Deed Tax, equal to the greater of $1.65 or 0.33% of the basic sale price.

PAYMENT TERMS: CASH—FULL PAYMENT AT TIME OF SALE.

Payment includes timber value and certified special assessments to county.

SPECIAL ASSESSMENTS: Any special assessments certified to the county, prior to or after forfeiture, are included and must be paid by the purchaser as part of the basic sale price. It is the responsibility of the prospective buyer to contact the appropriate city to determine any special assessments not certified to the county and that may be subject to further assessment thereof.

CONDITIONS: Sales are subject to the following restrictions on the use of the properties: existing leases, building codes and zoning laws, and easements obtained by any government subdivision or agency thereof for a public purpose. The assessed/appraised value does not represent a basis for future taxes.

All property is sold “as is” and may not conform to current local building and zoning ordinances. Lake of the Woods County makes no warranty that the land is “buildable”. All sales are final, and no refunds or exchanges are permitted. Lake of the Woods County is not responsible for location or determining property lines or boundaries. Access to the property is the responsibility of the buyer.

Lake of the Woods County is unaware of any known hazardous substances or petroleum products having been placed, stored, or released from or on the real property by any person in violation of any law, nor of any underground storage tanks having been located on the real property at any time.

Radon Warning Statement: The MN Dept. of Health strongly recommends that ALL homebuyers have an indoor radon test performed prior to purchase or taking occupancy and recommends having the radon levels mitigated if elevated concentrations are found. Elevated radon concentrations can easily be reduced by a qualified, certified, or licensed, if applicable, radon mitigator. Every buyer of an interest in residential real property is notified that the property may present exposure to dangerous levels of indoor radon gas that may place the occupants at risk of developing radon-induced lung cancer. Radon, a Class A human carcinogen, is the leading cause of lung cancer in nonsmokers and the second leading cause overall. The seller of any interest in residential real property is required to provide the buyer with any information on radon test results of the dwelling.

Lake of the Woods County is unaware of any radon testing, records, concentration levels, or mitigation systems on or available for applicable sale properties.

TITLE: PROOF OF OWNERSHIP: The buyer will receive a receipt at the time of the sale. The Department of Revenue will issue a State quitclaim deed after full payment is made. A State deed has the characteristics of a patent from the State of Minnesota.

SETTLEMENT IS FINAL: No warranties as to physical condition of the property have been made by Seller, its Employees or Agents; any warranties of physical condition of the property are void. The Seller, its Employees or Agents, have no further responsibility or liability with respect to the condition or management of the property.

FOR ALL LAND NOT IN A PLATTED SUBDIVISION: There are restrictive covenants required for marginal lands and wetlands including lands in Auditor’s Subdivisions (see Minnesota Statutes Section 103F.535, Subd. 2; and Section 282.018, Subd. 2.)

FORMER OWNERS: Must pay the purchase price or the amount of delinquency, whichever is more, pursuant to Minnesota Statutes Section 282.01, Subd. 7; Section 282.012; and Section 282.241.

IN ORDER TO PROTECT YOUR LEGAL INTERESTS, WE RECOMMEND THAT YOU CONSULT WITH YOUR ATTORNEY ON LEGAL MATTERS.

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Publication of Land Sale

County Auditor/Treasurer, Mark Hall met with the board requesting approval to set the date and time for the Tax-Forfeited Land Sale.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

NOTICE OF PUBLIC SALE OF TAX-FORFEITED LANDS

Resolution No. 2014-09-01

NOTICE IS HEREBY GIVEN, that the parcels of land described in the List of Tax-Forfeited Land that is contained herein shall be sold to the highest bidder at public sale. The sale will be governed by the provisions of MS 282.01 and by the resolution of the Lake of the Woods County Board of Commissioners authorizing the sale. The resolution reads as follows:

BE IT RESOLVED, that all parcels of tax-forfeited land listed on the List of Tax-Forfeited Land be classified as non-conservation land; that the basic sale price of each parcel on the List of Tax-Forfeited Land, on file with the Clerk of the County Board, be approved and authorization for a public sale of this land be granted, pursuant to MS 282.01; that the sale will be held at 1:00 p.m. on October 6, 2014 , by the Lake of the Woods County Auditor/Treasurer at the Lake of the Woods County Courthouse, for not less than the basic sale price; and that all sales shall be full payment or on the terms set forth on the List of Tax-Forfeited Land.

BE IT FURTHER RESOLVED, that the conditions and terms of the public sale shall be as described in the list contained here-in and approved by the Lake of the Woods County Board of Commissioners.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Classification of Land

County Auditor/Treasurer, Mark Hall requested approval for the tax forfeited land to be classified as non-conservation lands.

Resolution

The resolution was offered by Commissioner Moorman and moved for adoption:

TAX FORFEITED LAND SALE

RESOLUTION NO. 14-09-02

BE IT RESOLVED, that all parcels of tax-forfeited land listed on the List of Tax-Forfeited Land be classified as non-conservation land; that the basic sale price of each parcel on the List of Tax-Forfeited Land, that is on file with the Clerk of the County Board, be approved and authorization for a public sale of this land be granted, pursuant to MS 282.01; that the sale will be held at 1:00 p.m. on October 6, 2014, by the Lake of the Woods County Auditor/Treasurer at the Lake of the Woods County Courthouse, for not less than the basic sale price; and that all sales shall be full payment or on the terms set forth on the List of Tax-Forfeited Land.

The question was on the adoption of the resolution, and there were 5 yeas and 0 nays as follows:

County of Lake of the Woods

Board of County Commissioners YEA NAY ABSENT

Thomas Hanson x

Patricia Beckel x

James Nordlof x

Kenneth Moorman x

Edward Arnesen x

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Lakewood Health Center

County Auditor/Treasurer Mark E. Hall met with the board requesting approval to enter into an Agreement with LakeWood Health Center for recruitment/retention schedule for employed physician and per advanced practice clinician. Mark informed the board that this contract was approved by County Attorney, James Austad.

Motion

Motion was made by Commissioner Moorman to approve the LakeWood Health Center Agreement for recruitment/retention schedule for employed physicians and advanced practice clinician to up to $45,000 for the years of 2014, 2015, 2016 and 2017 with $10,000 per physician and $5,000 for per advanced practice clinician and authorize Chair Beckel and County Auditor/Treasurer Mark Hall to sign. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Board of Appeal and Equalization Trained Members

County Auditor/Treasurer Mark E. Hall met with the board to inform the board that a certification needs to be signed stating that at least one board member has attended the Board of Appeal and Equalization training in the past four years.

Motion

Motion was made by Commissioner Arnesen to authorize County Auditor/Treasurer, Mark Hall to sign the Department of Revenue’s Board of Appeal and Equalization Trained Board Member Certification. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Arrowhead library

Chair Beckel informed the board that they received a letter from Executive Director, Jim Weikum from Arrowhead Library System notifying them that Commissioner Hanson term will be expiring on December 31, 2014 and to have the county’s appointment to them no later than November 14, 2014, this would be a (3) three year term. The board placed this on September 23^rd board meeting.

Social Services

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims as follows:

Motion

Motion was made by Commissioner Arnesen to approve the following claims against the county:

Commissioners’ Warrants $ 19,014.29

Commissioners’ Warrants $ 10,861.27

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Human Resources

Human Resources Assistant, Dena Pieper met with the board to update them on the cost of membership to Trusight; a company that works with Human Resources, such as grading of job descriptions and back ground checks, and more; the cost for a yearly membership is $1,150 for 50-100 employees annually. The board requested that Dena check to see if the county joined now if they could pay the last quarter. The consensus of the board was to join for 2015 membership with Trusight.

HOUSING DEVELOPMENT

Chair Beckel discussed the joint meeting for the Proposed Housing Development and was asked for the board to pick three dates that would work to meet with the City of Baudette, IDC and EDA board.

MN DOT LEASE

Commissioner Hanson informed the board that he has not heard from Verizon on the possibility for a tower lease.

RECESS

The meeting was called to recess at 10:20 a.m. and reconvened at 10:25 a.m. as follows:

SHORT ELLIOT HENDRICKSON

Chair Beckel informed the board that the contract with S E H is ready to be signed for the work at the potential NWA Airport to complete the wetland delineation and the borings.

Motion

Motion was made by Commissioner Arnesen to authorize Chair Beckel to sign the S E H contract to perform Architectural, Engineering and /or other Professional Services for the project at Lake of the Woods County for the potential Northwest Angle Airport for Preliminary Engineering, Wetland Delineation, Topographical Survey and Soil Borings contingent upon the approval of County Attorney, James Austad. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

CITY OF WILLIAMS

Commissioner Moorman informed the board that he attended the City of Williams Council meeting and they had concerns about the following:

Tax Forfeited Lands in the City of Williams- flowing wells inflow into sewer system- County Auditor/Treasurer, Mark Hall will contact a qualified individual to check on this;
Tax Forfeited Property – Un-mowed lawns- County Auditor/Treasurer will look to find someone to mow the forfeited lots;
Law’s Property- Mowing- This is not State Forfeited Property, this would fall under the City of Williams jurisdiction
Old Williams School Demolition- contingent upon funding and bound by regulatory constraints.

SERVER TRAINING SPONSOR

Chair Beckel discussed a request from a local resort owner inquiring if the county could offer On-Line training for serving alcohol vs class room training, for it is difficult to get employees at class room training due to time-off and work schedules. The advantages of on-line training are the individual can take the course when it fits their schedules, not others. The training provides raising public awareness of the laws that sellers and servers of alcohol must abide by, best practices, discounts for dram shop liability, promoting community environment that proactively discourages sale/service to minors and over-service of alcohol to adults. Chair Beckel will explore more opportunities to see if this would be a good fit for our area.

LAKE OF THE WOODS COUNTY CORONER

County Coroner

County Sheriff, Gary Fish met with the board and introduced Lake of the Woods County Coroner, Mary Ann Sens to the county board. Chair Beckel thanked Dr. Sens on behalf of the county for taking on the duties of coroner for Lake of the Woods County.

CJDN-BCA Contract

County Sheriff, Gary Fish met with the board requesting approval to enter into a Court Data Service Subscriber Amendment to CJDN Subscriber Agreement.

Motion

Motion was made by Commissioner Nordlof to enter into an amendment agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension and Lake of the Woods on behalf of its Sheriff’s Office and the State Court Administrator Office for use of BCA systems and tools to access and/or submit Court Records to assist the Sheriff’s office in the efficient performance of its duties as required or authorized by law or court rule. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Jail Inspection

County Sheriff, Gary Fish met with the board and informed the board that they were inspected by the Minnesota Department of Corrections and were informed that they were out of compliance due to the age of the jail facilities that are out of code; the Correction Department will start a paper trail on the incompliances issues.

Keyless Entry Access

County Sheriff, Gary Fish met with the board and requested that the Baudette Police Department be allowed to have access to the building. The consensus of the board was to allow the Baudette Police Department to have access to the Government Center; non-employees need to have a system in place when they leave service for turning in their access card. The board discussed an Employee Security Policy with Emergency Management Director, Nina Husbands. Nina will draft a policy and bring back to the board for their approval.

MN DEPARTMENT OF PUBLIC SAFETY GRANT

Emergency Management Director, Nina Husbands met with the board requesting approval to enter into a grant with the MN Department of Public Safety for Wages and Benefits for Emergency Management Director.

Motion

Motion was made by Commissioners Nordlof to authorize Emergency Management Director Nina Husbands and Chair Beckel to sign the Emergency Management Performance Grant 2014, Grant effective January 1, 2014 thru December 31, 2014 in the amount of $14,095, grant number A-EMPG-2014-LOTW-CO-00042. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SWCD

Aquatic Invasive Species Prevention Aid

Lake of the Woods Soil & Water Conservation District Resource Technician, Mike Hirst met with the board to discuss the state’s Aquatic Invasive Species Prevention Aid. He discussed funding and SWCD’s interest in utilizing the Keep It Clean Committee to provide recommendations on the best use of these funds in the county. He also discussed the possibility of applying for more grant funds through the Initiative Foundation and the Northwest Minnesota Foundation to address the aquatic invasive species education and management needs in the county with the possibility of utilizing the state’s dedicated funding as a match. The consensus of the board was to have Mike look into the Initiative Foundation and Northwest Minnesota Foundation for grants.

Hirst also presented a joint SWCD / County letter that’s been drafted to send to State Representative Roger Erickson and Senator Rod Skoe on the Aquatic Invasive Species Prevention Aid. Currently county funding is allocated by 50% based on each county’s share of watercraft trailer launches and 50% based on each county’s share of watercraft trailer parking spaces. The formula that the State choose did not include fishing pressure data, parking overflows during peak spring and fall fishing, nor accurate information on public accesses in the county.

Motion

Motion was made by Commissioner Moorman to authorize Chair Beckel to sign the letter of concerns regarding the omnibus tax bill, Chapter 308 H.F. No 3167 for Aquatic Invasive Species Prevention Aid. The motion was seconded by Commissioner Norldof and the same being put to a vote, was unanimously carried.

CLOSED SESSION

Motion was made by Commissioner Moorman to close the regular meeting at 12:01 p.m. and open the closed session pursuant to MN Statue §13D.03, subd. 1 (b), – Union Negation’s. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The following were present: Commissioners Arnesen, Beckel, Hanson, Moorman and Nordlof, Human Resource Assistant, Dena Pieper.

Motion was made by Commissioner Hanson to close the closed session and open the regular meeting at 12:15 p.m. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 12:16p.m. and reconvened at 1:30 p.m. as follows:

2015 BUDGET

Chair Beckel reviewed the 2015 Budget with the board.

With no further business before the board, Chair Beckel called the meeting to recess at 2:30 p.m.

Attest: Approved: September 23, 2014

________________________ _________________________________

Janet E. Rudd Deputy Auditor Patty Beckel, Chair of the Board

September, 2013

Commissioner Proceedings

September 10, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 10, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman. Also present were: Deputy Auditor Janet Rudd and John Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen to approve the agenda with the following additions: Cassandra Brune travel, County Attorney Interviews dates, County Surveyor, 2012 Stonegarden Grant, approval to hire Architect for Law Enforcement needs, Baudette Fire Department request for funds and closed session for Union Negotiations. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Shelley Phillippe, Cassondra Brune and Angie Eason to St. Cloud on September 25-27 for Financial Worker and Case Aid Association Conference; Craig Severs to St. Cloud on October 6-9 for MN Family & Support & Recovery County annual training conference; Christine Hultman to St. Cloud on Sept 16-17 for SSIS Fiscal Mentor meeting. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel to approve the minutes of August 27, regular meeting and August 30, 2013 special meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioner Warrants $ 7,494.84

Commissioner Warrants $17,362.66

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Management Care Choices

Social Service Director, Nancy Wendler discussed the management Care Choices and that their department choose Blue Plus for their provider and the State decided on U-Care for they were the lowest bidder. Nancy informed the board that she was going to appeal the States decision for she felt that Blue Plus is a better fit for our area. The board concurred with her appealing the State choice.

County Auditor/Treasurer

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

Revenue $ 15,891.58

Road and Bridge $ 15,625.48

Co. Develp $ 405.86

Solid Waste $ 6,285.68

EDA $ 170.14

$ 38,378.74

WARRANTS FOR PUBLICATION

Warrants Approved On 9/10/2013 For Payment 9/13/2013

Vendor Name Amount

Glassing/Charles R 3,500.00

Howard’s Oil Company 4,983.18

LOW Highway Dept 3,647.50

Walker Pipe & Supply 2,045.59

Woody’s Service 6,845.06

46 Payments less than 2000 17,357.41

Final Total: 38,378.74

Further moved to authorize the payment of the following auditor warrants:

August 27, 2013 $ 5,503.47

September 5, 2013 $ 26,166.81

September 5 2013 $ 388,769.66

September 6, 2013 $ 121,713.30

$ 542,153.24

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

TNT MEETING DATE

County Auditor/Treasurer, Mark E. Hall met with the board requesting the board to set their Truth- N -Taxation meeting for 2013.

Motion

Motion was made by Commissioner Beckel to set the 2013 Truth- N- Taxation meeting for November 26, 2013 at 6:00 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

MIS DEPARTMENT

MIS Director, Peder Hovland met with the board informing them that IT Specialist, Daniel Fish has satisfactory completed is probationary period as of September 11, 2013 and requesting an increase in his step to 8, 20.93 per hour as verbally offered by Human Resources with his job offer.

Motion

Motion was made by Commissioner Nordlof to approve the increase effective September 15, 2013 at grade 11, step 8, at the rate of $20.93 per hour. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Next Generation 911 Generator Bids

MIS Director, Peder Hovland met with the board and informed the board that bid opening was on September 6, 2013 and the lowest bidder was Ned LaValla Electric in the amount of $180,000 for the 911 generator.

Motion

Motion was made Commissioner Moorman to except the bid from Ned LaValla Electric in the amount of $180,000 for the generator and installation to cover emergency power outages for the next generation 911 with the use of 911 funds an authorize down payment of $25,000. (The bid does not include any cost associated to the ground preparation for the generator). Any bills associated with this project maybe paid out of Auditor Warrants vs. Commissioners Warrants. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:03 a.m. and reconvened at 10:10 a.m. as follows:

PUBLIC WORKS

solid Waste Management Plan

Public Works Director, Tim Erickson met with the board to discuss the ten (10) year Solid Waste Management Plan and informed the board that Minnesota Pollution Control Agency did not like the plan that was submitted. Four other counties in our region would like to join together and hire and consultant to write the ten (10) year management plan with cost associated to around $7,000 to $8,000, counties have to have this type of plan or you do not receive your score grant which is around $50,000 to $60,000 per year. The consensus of the board was to join with Roseau, Kittson, Marshall, and Pennington and hire a consultant to assist with the ten (10) year Solid Waste Management Plan.

Government Center Sidewalks

Public Works Director, Tim Erickson met with the board and discussed the conditions of the sidewalks along the Government Center and the need for repair. Tim informed the board that Northern Industrial Resource fixes sidewalks by a spray foam method that fixes unlevel sidewalks and has a guarantee of five years.

Motion

Motion was made by Commissioner Beckel to authorize Public Works Director, Tim Erickson to contract with Northern Industrial Resources to fix the Government Center Sidewalks in the amount of $5,065 with the funding from the Building and Grounds account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Emergency Management

Emergency Management Director, Christina Husbands met with the board and reviewed the Hazard Mitigation Plan and requested a resolution for approval.

Resolution

Lake of the Woods Hazard Mitigation Plan

Resolution No. 13-09-01

The following resolution was offered by Commissioner Arnesen and moved for adoption:

WHEREAS, the Lake of the Woods Hazard Mitigation Plan: Update 2013 has been prepared in accordance with FEMA requirements at 44 CFR 201.6;

WHEREAS, Lake of the Woods County, participated in the preparation of a multi-jurisdictional plan, Lake of the Woods Hazard Mitigation Plan: Update 2013;

WHEREAS, the Lake of the Woods County is a local unit of government that has afforded the citizens an opportunity to comment and provide input in the Plan and the actions in the Plan;

WHEREAS, the Lake of the Woods County has reviewed the Plan and affirms that the Plan will be updated no less than every five years.

NOW THEREFORE, BE IT RESOLVED by the Commissioners that Lake of the Woods adopts the Lake of the Woods Hazard Mitigation Plan: Update 2013 as their jurisdiction’s Hazard Mitigation Plan, and is resolved to execute the actions in the Plan.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Sheriff

County Sheriff, Gary Fish met with the board and discussed the process that he has been working on for updating 911 contact list and he is planning on inserting information in all Property Tax or TNT notices through the County Auditor/Treasurer’s Offices mailings.

2012 Stonegarden Approval

County Sheriff, Gary Fish met with the board and requested approval for the 2012 Stonegarden Grant in the amount of $65,000.

Motion

Motion was made by Commissioner Beckel to approve and authorize Chairman Hanson and Chief Deputy Sheriff, Daryl Fish to sign the 2012 Stonegarden grant in the amount of $65,000, Grant Agreement No. A-OSGP-2012-LOTW-CO-00021, effective July 1, 2013 thru August 31, 2014. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Emergency Management Director/Part time Dispatch

County Sheriff, Gary Fish met with the board to discuss the PERA plans that Christina Husbands would be eligible for, Christina works 24 hours as the Emergency Management Director and also Dispatches Part-time.

Motion

Motion was made by Commissioner Moorman to place Christina Husbands on the PERA Coordinated Plan for Emergency Management Director, 24 hour per week and PERA Correction Plan when working as Part-time Dispatcher. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Nordlof to place Christina Husbands as a permanent part-time position as the Emergency Management Director and Part-time Dispatcher, with the separate job descriptions effective September 10, 2013, qualifying her for Health Insurance benefits, effective November 1, 2013. If overtime should accrue, it would calculate after a forty (40) hour work week. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

OHV

County Sheriff, Gary Fish met with the board requesting authorization for Chief Deputy Sheriff, Daryl Fish to work a one (1) 8 hour shift per month at straight time with his salary from the OHV grant.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Off Highway Vehicle Grant

Authorization for Chief Deputy Sheriff to Work

Resolution 13-07-02

WHEREAS, the State of Minnesota, acting through its Commissioner of Natural Resource (“STATE”) and Lake of the Woods County (Grantee), under MN Stat. § 84.024 the State is empowered to enter into this grant;

WHEREAS, the State, under Laws of Minnesota 203 Chapter 113, Article 3, Section 4, Subdivision 7, is authorized to provide reimbursement grants to counties to cover cost relate to labor and equipment in the enforcement of off highway vehicle laws, rules and regulations, as well as holding staff training in the same, and providing local youth training classes, in the manner described in the Grantee’s proposed Budget;

WHEREAS, the Grantee represents that it is duly qualified and agrees to perform all services described in this grant agreement to the satisfaction of the State; pursuant to Minnesota Statutes § 16B.98, Subdivision 1, the Grantee agrees to minimize administrative costs as a condition of the grant;

WHEREAS, the term of grant agreement is effective July 15, 2013, or the date the state obtains all required signatures under Minnesota Statute § 16C.05, subdivision 2, whichever is later, and the grantee must not begin work under this grant agreement until this agreement is fully executed and the grantee has been notified by the State’s Authorized Representative to begin the work and this grant expires June 30, 2015, or until all obligation have been satisfactorily fulfilled, whichever occurs first;

WHEREAS, Grantee will be reimbursed once annually for eligible OHV Safety Enforcement Grants, including one or more of the following:

Grantee staff time to participate in OHV/ATV activities, including attendance at training classes, also holding local safety training education programs for local riders. Training for grantee staff working to enforce any OHV related law, rule or regulation is MANDATORY
Purchase of ATV’s for use In patrolling;
ATV maintenance, fuel and enforcement related costs;
Trailers, trailer maintenance and repair (not cost relate to towing vehicle repair);
Helmets and other related protective gear (no standard uniforms or equipment); Other equipment dedicated solely to Off Highway Vehicle Enforcement Work

NOW THEREFORE, BE IT RESOLVED, that the Grantee will be reimbursed up to $13,529 in state fiscal year 2014 for expenses incurred between the effective date of the grant and June 30, 2014, and $13,529 in fiscal year 2015, for expenses incurred between July 1, 2014 and June 30, 2015, as determined by the grant funding formula, total obligation of the State for all compensation and reimbursements to the Grantee under this grant agreement will not exceed $27,058;

WHEREAS; under this grant agreement is given money to assist the Lake of the Woods County Sheriff’s Office in its efforts to fulfill the duties of OHV Safety Enforcement and it is estimate that these additional safety duties will necessitate that the Chief Deputy Sheriff expend on average of eight (8) hour per month at straight time in the amount of wages $220.56 and benefits of $34.96 with funding from the OHV grant contingent upon grant funding is available.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Law Enforcement Center

The board discussed the need of possible addition to the Law Enforcement Center for office space and other needs excluding the jail. The consensus of the board was to have County Sheriff, Gary Fish contact architects for estimates for possible construction plans.

LAND AND WATER PLANNING

2014 Clean Water Funding

Land and Water Planning Director, Josh Stromlund and Resource Technician, Corryn Trask

from SWCD met with the board to discuss the FY 2014 Clean Water Fund Competitive Grants which supplements traditional sources of funding which they felt would help with the associated costs of the following projects:

Drainage Policy
Scanning of Ditch Records
Wheeler Point Sewer District

The consensus of the board was to have them move forward with the grant opportunities for those projects.

Vacation of Beach Ave

Land and Water Planning Director, Josh Stromlund informed the board that a property owner in Harris Plat has hired Attorney Law Firm, Brink and Sobolik to represent them for the vacation process of Beach Ave.

Human Resource

Para-Legal/HR Assistant

Chairman Hanson discussed with the board the Para- Legal/HR Assistants step. He informed the board that the grade was determined at grade 12, but the step still needed to be addressed.

Motion

Motion was made by Commissioner Arnesen to set the Para- Legal /HR Assistant grade at 12, step H, $22.17 per hour retroactive to the first payroll in May. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Contracted County Attorney, Michelle Moren

Contracted County Attorney, Michelle Moren met with the board and discussed the Interviewing process for the vacant County Attorney’s Office. Chairman Hanson requested that Michelle put together questions for the interviewing process. The board also discussed who will sit on the Committee for interviewing the County Attorneys position. The following were selected: Contracted County Attorney, Michelle Moren, Para/Legal/HR Assistant, Dena Pieper, County Sheriff, Gary Fish and all of the Commissioners. Possible interviewing dates were selected for October 29 and November 7.

Baudette Fire Department

Assistant Fire Chief, Todd Beckel met with the board to discuss funding for the Baudette Fire Department, for township fire protection. He demonstrated the usage of the Contained Breathing Apparatus Packs (CBA Packs), and the need of replacement. He informed the board that they would need fifteen (15) Dragger packs, 30 High pressure (1) one hour tanks, and 20 Head-Up Display with voice defining masks.

Motion

Motion was made by Commissioner Beckel to allocate $60,000 from the new funding for townships from the 2013 PILT payment for the purchase of CBA equipment for the Baudette Fire Department for township fire protection. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Proposed 2014 budget and Tax Levy

Chief Deputy Auditor, Lorene Hanson met with the board and presented the 2014 Budget and Tax levy.

Resolution

Resolution Adopting

Proposed 2014 Budget and Tax Levy

Resolution 2013-09-03

The following Resolution was offered by Commissioner Arnesen and moved for adoption:

WHEREAS, the Proposed County Budget for the year 2014 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2014:

Revenue Fund $ 1,383,769

Road & Bridge Fund $ 449,580

Social Services Fund $ 603,935

Economic Development Authority Fund $ 60,000

2013 Proposed Budget and Tax Levy $ 2,497,284

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2014 contingent upon City of Williams Twp Fire Levy that was not available at the time of approval:

Twp Road & Bridge $ 437,555*

Twp Fire – Baudette $ 22,000

Twp Fire – Williams $ 31,072

Twp Fire – NW Angle $ 6,500

Total $ 497,127

2014

$437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride (inc2, 000). (425,555+12,000=437,555)

The motion was seconded by Commissioner Ken Moorman, and the same being put to a vote, was unanimously carried.

County Surveyor

Chairman Hanson informed the board about a request from a Surveyor Company that was interested in bidding for contracted services with Lake of the Woods County. Chairman Hanson informed the board that the County has a signed contract with Widseth, Smith, Nolting, and Associates, Inc. for surveying effective from January 1, 2013 thru December 31, 2016. The board concurred that they are pleased with their services.

Closed Session- Union Negotiations

Motion was made by Commissioner Arnesen to close the regular meeting and open the closed session at 12:35 p.m. pursuant to MN. Statute § 13D.03 Labor Negotiation. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Beckel to close the closed meeting for Labor Negotiation and open the regular meeting at 1:15 p.m. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Correspondence

None

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 1:16 p.m.

Attest: Approved: September 24, 2013

____________________________ _______________________________

Janet E. Rudd, Deputy Auditor Thomas Hanson, Chairman of the Board

==========================================================================================================

Commissioner Proceedings

September 24, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 24, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Vice-Chairman Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Buck Nordlof and Ken Moorman. Absent were Commissioner Ed Arnesen and Tom Hanson. Also present were: Deputy Auditor Janet Rudd and Jon Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Human Resources, Joint Powers Natural Resources- resolution and remove closed session for union negotiations. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Josh Stromlund to Brainerd for the BWSR Academy on October 28-30; Boyd Johnson to Brainerd for MnDOT Right of Way Professional Workshop on October2-4 and to Rochester for MN GIS/LIS Consortium Conference on October 9-10. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof to approve the minutes of September 10, regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Committee Reports

Commissioner Beckel informed the board that at the last GIZIIBII council meeting they voted on dissolving the council and that the vote carried not to dissolve this council by eight (8) to seven (7).

Commissioner Moorman informed the board that at the Joint Powers Natural Resource meeting the were informed that Lori Dowling, former DNR, NW Regional Director now is the NE Regional Director.

Joint Powers Natural Resource

Commissioner Moorman informed the board that at the last Joint Powers Natural Resource meeting they discussed and annual appropriation for all DNR Ditch Assessments for maintaining ditch systems within the State Consolidated Conservation Areas and were asked that all counties pass a resolution for all counties to agree to a formula that provides a share of the $300,000 payment.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

RESOLUTION FOR DISTRIBUTION OF ANNUAL $300,000

STATE CONSOLIDATED CONSERVATION AREA

Resolution No. 13-09-04

WHEREAS: Consolidated Conservation area lands provide diverse conservation, agricultural and infrastructure values for Minnesota and are critical assets for the economic stability of the state;

WHEREAS: Counties, through their Ditch Authority, have responsibility to maintain ditch systems as well as assure financial viability of such ditch systems through assessments to all owners on the ditch system;

WHEREAS: Legislative annual appropriation of $300,000, passed during the 2013 session is intended to pay for ditch assessments for DNR administered land in the Consolidated Conservation Area;

NOW THEREFORE, BE IT RESOLVED: Counties containing Consolidated Conservation area lands hereby agree to a formula that provides a share of the $300,000 payment as defined here: individual county assessment divided by the aggregate assessment of all involved counties, times $300,000;

BE IT FURTHER RESOLVED: Each county agrees to submit DNR Ditch Assessments for lands in the Consolidated Conservation Area, and only in the Consolidated Conservation Area, to the Joint Powers Board for compilation and dissemination to the Department of Natural Resources on an annual basis, to be used for calculation and payment of each county’s proportionate share;

BE IT FURTHER RESOLVED: Counties will settle the total payment received from the state to the ditches in the same proportion as the aggregate assessment of each ditch was to the DNR Con Con ditch assessment total. Counties will consider all current year State of Minnesota payments on said Con Con ditches completed upon receipt of the payment.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioner Warrants $ 6,788.90

Commissioner Warrants $31,915.16

Commissioner Warrants $ 200.00

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Claims

County Auditor/Treasure Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Nordlof to approve the claims as follows:

Revenue $ 74,541.00

Road and Bridge $129,507.43

Social Service $ 10.00

Co. Develp $ 860.66

Solid Waste $ 22,560.90

EDA $ 18,452.79

$ 245,932.78

WARRANTS FOR PUBLICATION

Warrants Approved On 9/24/2013 For Payment 9/27/2013

Vendor Name Amount

Baudette/City Of 60,000.00

Cenex Co-Op Services, Inc. 11,284.69

Earthworks Contracting Inc 3,918.75

Ferrier Logging, Inc 3,966.25

Fish/Kevin 7,861.25

Hasbargen Farms Inc 3,633.75

Hasbargen Logging Inc 4,512.50

M & J Construction Of Holt, Inc. 59,366.25

Mar-Kit Landfill 10,900.35

Miovac/Tim 4,536.25

Norman Johnson Trucking, Inc. 4,465.00

Northwest Community Action, Inc 3,411.50

Northwest Mechanical Of Bemidji Inc 3,138.92

Pro-West & Associates, Inc 6,000.00

R & Q Trucking, Inc 3,784.20

Viewpoint Consulting Group, Inc 12,000.00

WCEC Inc 9,735.00

Ziegler, Inc 11,930.50

49 Payments less than 2000 21,487.62

Final Total: 245,932.78

Further moved to authorize the payment of the following auditor warrants:

September 11, 2013 $ 45,905.27

September 16, 2013 $ 1,141.89

September 18, 2013 $ 43,757.65

September 19, 2013 $ 35,130.65

$ 125,935.46

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Con-con Review

County Auditor/Treasurer, Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board and reviewed the Con-con request.

MIS DEPARTMENT

IT Specialist, Daniel Fish met with the board and demonstrated the new Interactive Map LINK system to the board.

HISTORICAL SOCIETY

Project Update

Curator and Executive Director, Marlys Hirst met with the board and reported that the Phase I project should be completed in a few weeks and that they are working on Phase II, which consist of the HVAC, which will provide precise temperature control for the entire building. Marlys informed the board that they are working on Legacy Grants, which will require a match of 25,000, which Marlys is requesting 12,500 for the years of 2014 and 2015. Marlys also inquired if the County Board would allow her to set up an exhibit in the Government Center lobby for a couple weeks in October. The consensus of the board was that they would permit her to display the exhibit.

RECESS

The meeting was called to recess at 10:25 a.m. and reconvened at 10:28 a.m. as follows:

WHEELERS POINT SEWER DISTRCIT

Vice –Chairman Beckel informed the board that there may be a possibility of getting a grant through BWSR- Clean Water Fund Competitive Grants for the Wheelers Point Sewer District. With this type of funding, the county would need to apply on behalf of the Wheeler’s Point Sewer District and act as the Fiscal Agent.

Motion

Motion was made by Commissioner Moorman to support the Clean Water Fund Competitive Grant Funding for the Wheelers Point Sewer District, and if funding is granted, the county would act as the fiscal officer for those funds. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented a request to amend the Lake of the Woods County Zoning Ordinance to change from a Natural Environment District to a Commercial-Recreation District for the purpose of allowing a rental structure. The board reviewed the conditional use request, no comments were heard from the floor and correspondence was acknowledged on the conditional use request. Josh informed the board that the Lake of the Wood County Planning Commission recommends approval for the District Change.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant: MLK Rentals, LLC (Mike Kinsella) Date: September 24, 2013

Location/Legal Description: The N1/2 of the Se ¼ of the SE1/4 of the NE1/4 of Section 26, T. 162N, R. 32W, Wheeler Township, Lake of the Woods County.

Project Proposal: Applicant is requesting to amend the Lake of the Woods County Zoning Ordinance to change from a Natural Environment District to a Commercial-Recreation District for the purpose of allowing a rental structure.

Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO ( ) N/A ( )

Why or why not? Part of development scheme.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO ( ) N/A ( )

Why or why not? Clean up of area and use for family expansion.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES (X) NO ( ) N/A ( )

Why or why not? Convert to lawn versus brush.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads? YES (X) NO ( ) N/A ( )

Why or why not? Approval received from MNDOT.

8. Is the project proposal compatible with adjacent land uses? YES (X) NO ( ) N/A ( )

Why or why not? Other commercial and residential property in area.

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X) NO ( ) N/A ( )

Why or why not? New septics to be installed.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

YES (X) NO ( ) N/A ( )

Why or why not? Adequate room for project.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

YES (X) NO ( ) N/A ( )

Why or why not? Refer to MNDOT letter.

The specific conditions of approval are as follows: None

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved as Presented (X) Approved with Conditions ( ) Denied ( )

___________________________________

Patty Beckel, Vice Chair, County Board of

Commissioners

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Resolution for Years of Service

Land and Water Planning Director met with the board requesting approval for a Resolution for Years of Service for Jamie McEnelly who recently resigned from the Lake of the Woods Board of Adjustment / Planning Commission.

Resolution

The following resolution was offered by Commissioner Beckel and moved for adoption:

Recognition of Years of Service

Jamie McEnelly

Resolution No. 13-09-05

WHEREAS; Jamie McEnelly has served the residents of Lake of the Woods county since April 22, 2005 as a member of the Board of Adjustment/ Planning Commission;

WHEREAS; Jamie McEnelly has resigned from the lake of the Woods County Board of Adjustment/Planning Commission effective August 1, 2013;

NOW THEREFORE BE IT RESOLVED; That the Lake of the Woods County Board of Commissioners extends their deepest appreciation to Jamie McEnelly for his dedicated service and best wishes to him.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Human Resource

Background Checks

Dena Pieper, Human Resource Assistant met with the board to discuss the usage of a company to run background checks on newly hired employees. At this time, the county does not have a company to provide background checks. Dena informed the board that the county has used Trusight for the compensation plan and that this company also offers reference and background investigation services.

Motion

Motion was made by Commissioner Nordlof to authorize Human Resource Assistant, Dena Pieper to hire Trusight for background investigation services for hiring of employees with the funding from the departments budgets that are hiring the individual. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Public Works

Custodian II

Public Works Director, Tim Erickson met with the board to discuss the possible hiring and step of pay for Custodian II position. The individual that was offered this position has experience in this area and Tim feels that there is justification to adjust the step from A to Step C.

Motion

Motion was made by Commissioner Nordlof to place Custodian II, Kurt Nuss at grade 6 step C, $14.13 per hour effective September 30, 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Solid Waste Processor

Public Works Director, Tim Erickson met with the board to discuss the possible hiring and step of pay for Solid Waste Processor position. The individual that was offered this position has worked for the county as a seasonal employee since 2008, and with county related experience Tim feels that there is justification to adjust the step from A to Step C.

Motion

Motion was made by Commissioner Nordlof to place Solid Waste Processor, Barry Bailey at grade 10, step C, $17.78 per hour effective September 30, 2013. The motion was seconded by Commissioner Moorman and the same was put to a vote, was unanimously carried.

Correspondence

The following correspondence was acknowledge; MN Heartland Tourism Association Annual Meeting.

Recess

With no further business before the board, Vice-Chairman Beckel called the meeting to recess at 11:28 a.m.

Attest: Approved: October 8, 2013

____________________________ _______________________________

Janet E. Rudd, Deputy Auditor Patty Beckel, Vice- Chairman of the Board

September, 2012

Commissioner Proceedings

September 11, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 11, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Todd Beckel, Arnesen, Tom Hanson, Patty Beckel and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda with the following additions: Century Link- lost warrant, Broadband Steering Committee, SWCD- Drainage Policy, Satisfaction of Repayment Agreement/ Mortgage and County Attorney. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Rick Rone on October 21-26 to Bloomington for MN Association of County Veterans Service Officers (NACVSO Accreditation Training); Mary Jo Otten on September 23-26 to Breezy Point for Assessor’s Conference; Josh Stromlund on September 17-19 to Andover for Wetland Conservation Act Stakeholder Group; Lorene Hanson on September 18-19 to Elk River for Department of Revenue Training Course and September 20 to Grand Rapids for MCIT Training; Dena Pieper on October 24-25 to St. Cloud for Legal Professional Staff Training. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Moorman to approve August 28, 2012 regular board minutes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PROSPER CEMETERY

Chairman Todd Beckel discussed the billing for the Prosper Cemetery with Public Works Director, Tim Erickson.

Motion

Motion was made by Commissioner Arnesen to approve the overage for the Prosper Cemetery in the amount of $354.60 with the funding from the Con-Con fund. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

Commissioner Warrants $ 7,716.96 Commissioner Warrants $ 13,101.08

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Revenue $ 54,821.48

Road & Bridge $ 55,358.83

County Develp. $ 3,030.85

Solid Waste $ 28,822.87

EDA $ 1,536.33

143,570.36

WARRANTS FOR PUBLICATION

Warrants Approved On 9/11/2012 For Payment 9/14/2012

Vendor Name Amount

Cenex Co-Op Services, Inc. 10,851.43

Election Systems & Software, Inc 2,089.86

Hasler 4,000.00

Headwater Regional Development Commiss 8,500.00

Howard’s Oil Company 9,348.13

LOW Highway Dept 5,672.48

Mar-Kit Landfill 12,550.50

Mn Counties Insurance Trust 2,644.00

PCS Mobile 18,519.00

R & Q Trucking, Inc 3,497.75

Strata Corp, Inc 26,751.23

Widseth Smith Nolting&Asst Inc 3,789.59

Woody’s Service 5,890.50

67 Payments less than 2000 29,465.89

Final Total: 143,570.36

Further moved to authorize the payment of the following auditor warrants:

August 30, 2012 $ 1,144.69

September 6, 2012 $ 59,912.15

September 7, 2012 $ 48,437.47

September 7, 2012 $ 66,528.03

September 7, 2012 $ 3,359.29

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Lost Warrant- Best Western Bandana Square

County Auditor, John W. Hoscheid met with the board requesting approval for a Lost Warrants for Best Western Bandana Square and Century Link.

Motion

Motion was made by Commissioner Arnesen to approve the application and affidavit for lost warrant for Best Western Bandana Square dated May 25, 2012 for $102.25 without furnishing indemnifying bond. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for Century Link dated June 4, 2012 for $29.62 without furnishing indemnifying bond. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Satisfaction of Mortgage and Repayment Agreement

County Auditor, John W. Hoscheid met with the board requesting approval to sign the Satisfaction of Mortgage and Satisfaction of Repayment Agreement for Gordon E. Olson and Lynette C. Olson which is fully paid and satisfied.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Todd Beckel and John W. Hoscheid to sign the Satisfaction of Repayment Agreement and the Mortgage Agreement dated August 15, 1995 for Gordon E. Olson and Lynette C. Olson, husband and wife. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

TNT MEETING

County Auditor, John W. Hoscheid met with the board requesting the board to set the 2013 TNT meeting.

Motion

Motion was made by Commissioner Arnesen to set December 11, 2012 at 6:00 p.m. for TNT meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Land Leases

County Auditor, John W. Hoscheid met with the board to discuss the Land Leases that the county has and cost per acre and length of lease dates. The board requested that County Auditor, County Assessor and Chairman of the Board look at pricing on the Land Leases and the length of leases.

Car Bids

County Auditor, John W. Hoscheid met with the board and presented the Sealed Bid Tally Sheet for the surplus county vehicles and requested approval to sell to the highest bidders.

2007 Chevrolet 1999 Ford 2000 Chevrolet 1999 GMC

Paul Pedersen $7,888 Beau Abbey $1,500 Cr Savers LP $1,100 Cr Savers $730

Cr. Savers LP $7,680 Cr Savers LP $1,260 Darren Olson $ 735 Roy Sandstrom $501

Aaron Gubbels $1,050 Kent Hanson $ 670 Beau Abbey $500

Kent Hanson $ 820 Walt Scribner $ 501

Gary Nicol $ 625 Beau Abbey $ 500

Roy Sandstrom $ 501

Motion

Motion was made by Commissioner Moorman to sell the 2007 Chevrolet to Paul Pederson for $7,888, 1999 Ford to Beau Abbey for $1,500, 2000 Chevrolet to Credit Savers LP for $1,100 and 1999 GMC to Credit Savers LP in the amount of $740. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2013 Proposed Budget and Tax Levy

County Auditor, John W. Hoscheid met with the board requesting approval for the 2013 Proposed Budget and Tax Levy.

Resolution Adopting

Proposed 2013 Budget and Tax Levy

Resolution 2012-09-01

The following Resolution was proposed and moved for adoption by Commissioner Ed Arnesen:

WHEREAS, the Proposed County Budget for the year 2013 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2013:

Revenue Fund $ 1,334,803

Road & Bridge Fund $ 449,580

Social Services Fund $ 603,935

Economic Development Authority Fund $ 60,000

2013 Proposed Budget and Tax Levy $ 2,448,318

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2013:

Twp Road & Bridge $ 437,555*

Twp Fire – Baudette $ 21,000

Twp Fire – Williams $ 32,738

Twp Fire – NW Angle $ 6,500

Total $ 497,793

2013

$437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride(inc2,000). ($415,175 + $10,380(2.5%inc) = $425,555)(425,555+12,000=437,555)

The motion was seconded by Commissioner Ken Moorman, and the same being put to a vote, was unanimously carried.

SWCD

Chairman Todd Beckel discussed a letter the board received from the SWCD encouraging the County Board to develop a comprehensive drainage policy. Commissioner Arnesen and Moorman will look into drainage policy and present a policy to the board and SWCD at a later date for consideration.

Recess

The meeting was called to recess at 9:50 a.m. and reconvened at 9:59 a.m. as follows:

County Assessor

Chairman Todd Beckel discussed the re-appointment of County Assessor, Mary Jo Otten. He informed the board that her term is ending December of 2012.

Motion

Motion was made by Commissioner Hanson that Mary Jo Otten is re-appointed to the position of County Assessor of Lake of the Woods County for a four-year term, beginning January 1, 2012. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Grain Communication Tower

The board discussed the Grain Communication Tower Lease. Commissioner Hanson reported that he presented the proposed Grain Communications Tower Lease to the County Attorney for his review. The Tower Committee reviewed the proposal; felt that the pricing was low and that Grain Communications needs to file for a Conditional Use Permit before the committee will move on with their request.

Broadband Grant

Commissioner Hanson presented a letter of request from the Broadband Steering Committee requesting a letter of support from the county for the Blandin Broadband Grant in the amount of $75,000 for the expansion of the availability of broadband in Lake of the Woods. The consensus of the board was to write a letter of support for this grant.

Old/New Business:

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none

Land Trade- still working on

Red Lake Tribe/NWA Issues- see below

Township Road Inventory/ATV Ordinance- October 9, 2012 Public Hearing

Inventory- check with HR to see when Inventory will be done

Beaver – none

Clementson Bridge Property/Water Accesses-none

2012 Goals and Projects- working on

Grant Policy and Expenditures-none

L/W Area Park & Trails-none

LOW Broad Band/Communications-add to agenda

NWA Airport

Commissioner Patty Beckel discussed a letter she received from Emory Vaagen, Airport Manger in regards to a feasibility study for the NW Angle Airport. SHE engineer will do the feasibility study for a special price of $2,000. The state will cover this project on an 80/20 grant leaving the county’s share at $400.00.

Motion

Motion was made by Commissioner Arnesen to contribute $400.00 for the Feasibility Study at the NW Angle Airport with SEH engineering with the funding from the Commissioners’ budget. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Committee Reports

Commissioner Arnesen reported that they had a Comp Worth meeting with department heads and will meet with them this afternoon.

Commissioner Patty Beckel discussed the Criminal Justice Initiative Reform.

Commissioner Todd Beckel discussed the Joint Powers Meeting and Land-Use Committee meeting.

County Auditor, John W. Hoscheid reminded the board of the MCIT training courses on September 19 in Thief River Falls and September 20 in Grand Rapids.

County Attorney

County Attorney, Phil Miller met with the board to discuss the class action suit with MN Counties and Fannie Mae and Freddie Mac on the deed taxes they did not pay on properties the corporations owned during the foreclosure crisis in Minnesota.

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 11:07 a.m.

Attest: Approved: September 25, 2012

_______________________________ _______________________________

John W. Hoscheid, County Auditor Todd Beckel, Chairman of the Board

Commissioner Proceedings

September 25, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 25, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Todd Beckel, Arnesen, Tom Hanson, Patty Beckel and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Josh Stromlund travel, Minnkota Tower Lease and Land Fill Visit. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Boyd Johnson to St. Cloud on October 2-5 for MN GIS/LIS Conference and to Brainerd on October 10-12 for Right of Way Professional Workshop, Josh Stromlund to St. Cloud on September 30-Ooctober 1 for Round Table Water Planning. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Moorman to approve September 11, 2012 regular board minutes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

Commissioner Warrants $ 4,754.53 Commissioner Warrants $ 29,048.75

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

LUTHERAN SOCIAL SERVICE OF MINNESOTA (LLS)

Brink Center

LLS Director, Cindy Christopherson met with the board and presented the LLS Senior Nutrition count for meals on wheels and meals served at the Brink Center.

Recess

The meeting was called to recess at 9:24 a.m. and reconvened at 9:30 a.m. as follows:

WES JOHNSON

Wet Lands/Agriculture Lands

Wes Johnson along with many other area farms met with the board to discuss the concerns of Agriculture Lands being purchased and turning them into Wetlands. The group addressed the board on what the county plans are to keep Agriculture Business here. They suggested a No-Net loss of Agriculture Lands to Wetlands. Chairman Todd Beckel thanked the area farms for addressing the board on their concerns.

Recess

The meeting was called to recess at 10:30 a.m. and reconvened at 10:35 a.m. as follows:

VETERANS SERVICE OFFICER

Veterans Service Officer, Rick Rone met with the board and reviewed the 2^nd Quarterly Report and presented the 2012 Health Care Benefits Overview handout.

SHERIFF

ATV Grant

Chairman Todd Beckel reviewed the Off Highway Vehicle Enforcement Grant (ATV) that was placed on the agenda for approval in the amount of $13,311.

Motion

Motion by Commissioner Moorman to approve the 2012 ATV/OHV grant effective October 1, 2012 thru June 30, 2013, in the amount of 13,311, and authorize County Sheriff, Gary Fish and Chairman Todd Beckel to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Federal Boat and Water Grant Extension

County Auditor, John W. Hoscheid informed the board that County Sheriff, Gary Fish requested an amendment for the Federal Boat and Water Grant.

Motion

Motion was made by Commissioner Patty Beckel to approve of the amendment to the Federal Boat and Water Grant as requested by County Sheriff, Gary Fish and authorize County Auditor, John W. Hoscheid, County Sheriff, Gary Fish and Chairman Todd Beckel to sign the amendment. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Revenue $ 24,211.75

Road & Bridge $ 36,271.20

County Develp. $ 2,724.16

Solid Waste $ 71,233.19

EDA $ 6,536.17

140,976.47

WARRANTS FOR PUBLICATION

Warrants Approved On 9/25/2012 For Payment 9/28/2012

Vendor Name Amount

Arnesen/Ed 5,336.51

Brown/Terry 2,090.51

Frohreich & Mollberg Const Inc 2,162.52

Holiday 2,195.83

Jake’s Quality Tire Inc 9,311.05

M-R Sign Co, Inc 2,472.92

Northwest Angle&Island Freight,Inc 2,400.00

Northwest Community Action, Inc 2,692.40

Strata Corp, Inc 20,217.23

Synergy Graphics, Inc 4,176.46

Widseth Smith Nolting&Asst Inc 2,540.67

Wilkens Industries 68,700.75

51 Payments less than 2000 16,679.62

Final Total: 140,976.47

Further moved to authorize the payment of the following auditor warrants:

September 12, 2012 $ 2,556.79

September 19, 2012 $ 36,451.08

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Extension Contract

County Auditor, John W. Hoscheid met with the board requesting approval to enter into an Agreement between the University of Minnesota and Lake of the Woods County for providing extension programs locally and employing extension staff.

Motion

Motion was made by Commissioner Patty Beckel to approve the MN Extension Contract between Lake of the Woods County and the Regents of the University of Minnesota, Extension Unit effective January 1, 2013 and ending December 31, 2015 and authorizes Chairman Todd Beckel and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minnkota Power Cooperative Tower Lease

County Auditor, John W. Hoscheid met with the board requesting approval to enter into a Tower Space User Agreement with Minnkota Power Cooperative.

Motion

Motion was made by Commissioner Hanson to enter into the Tower Space User Agreement between Minnkota Power Cooperative, Inc. and Lake of the Woods County effective September 25, 2012 for five (5) years and authorize County Auditor, John W. Hoscheid, Chairman Todd Beckel and County Attorney, Philip Miller to sing the agreement. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Health Insurance

County Auditor, John W. Hoscheid met with the board and informed the board that County Health Insurance rate for 2013 increased by 3.2 %.

Recess

The meeting was called to recess at 10:58 a.m. and reconvened at 11:00 a.m. as follows:

Land and Water Planning

Land and Water Planning Director, Josh Stromlund met with the board and presented the findings and facts for consideration for a Conditional Use Permit for Knife River Materials for extractive operations, including blasting, aggregate excavation, aggregate washing and temporary use of a hot mix asphalt plant. Josh acknowledged that five letters were received and comments were heard from the floor. Josh reviewed the following Findings and Facts with the board:

Name of Applicant: Knife River Materials (Steff Basgaard, Agent) Date: September 25, 2012

Location/Legal Description: W½SW¼NE¼; s. 330’ of Gov. Lot 3; SE¼NW¼; NE¼SW¼; W½NW¼SE¼ of Section 5, Township 162N, R. 34W, Lake of the Woods County, MN.

Project Proposal: Applicant is requesting a Conditional Use Permit to allow the continuation of an extractive use consisting of blasting, aggregate excavation and aggregate washing, and temporary use of a hot mix asphalt plant in a Natural Environment District.

Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO ( ) N/A ( )

Why or why not? Other quarries in same area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO ( ) N/A ( )

Why or why not? Because of restrictions and compliance of State and County rules and regulations.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES (X) NO ( ) N/A ( )

Why or why not? Impoundments.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES (X) NO ( ) N/A ( )

Why or why not? Extraction pit will not adversely affect area.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES (X) NO ( ) N/A ( )

Why or why not? Rock ridge.

7. Is the site in harmony with existing and proposed access roads? YES (X) NO ( ) N/A ( )

Why or why not? Serviced by county roads.

8. Is the project proposal compatible with adjacent land uses? YES (X) NO ( ) N/A ( )

Why or why not? Nearby quarry.

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES (X) NO ( ) N/A ( )

Why or why not? Permits in hand.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES (X) NO ( ) N/A ( )

Why or why not? Berms north and west – trees to the south.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES (X) NO ( ) N/A ( )

Why or why not? DOT regulations. Trucks hauling signs as appropriate.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

YES (X) NO ( ) N/A ( )

Why or why not? Parking off road – employees only.

The specific conditions of approval are as follows: 1 through 5 as noted in minuets, which are as follows:

Guarantee protection of water supplies of adjacent property owners from activities related to the conditional use permit.
Normal operating hours are six (6) days per week, Monday through Saturday, 5:00 am to 10:00 pm for asphalt hot mix plant and/or crusher operations.
Notice of blasting and/or twenty-four (24) hour crushing operations is to be sent to landowners within one (1) mile of the property line.
Twenty-four (24) hours per six (6) days a week, Monday through Saturday, crushing is allowed only for County or State funded projects.
Twenty-four (24) hours a day crushing operations are limited to a maximum of thirty-six (36) operating days per year. If maximum operating days are exceeded, crushing operation hours must be limited to the normal operating hours as outlined in Condition #2 above.
Annual review subject to operations exceeding normal operating hours.

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved as Presented ( ) Approved with Conditions (X) Denied ( )

_____________________________________

Todd Beckel

Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Motion

Motion was made by Commissioner Hanson to approve the Conditional Use Permit for Knife River Material for extractive operations, including blasting, aggregate excavation, aggregate washing and temporary use of a hot mix asphalt plant with the following six conditions: 1) Guarantee protection of water supplies of adjacent property owners from activities related to the conditional use permit. 2)

Normal operating hours are six (6) days per week, Monday through Saturday, 5:00 am to 10:00 pm for asphalt hot mix plant and/or crusher operations. 3) Notice of blasting and/or twenty-four (24) hour crushing operations is to be sent to landowners within one (1) mile of the property line. 4) Twenty-four (24) hours per six (6) days a week, Monday through Saturday, crushing is allowed only for County or State funded projects. 5) Twenty-four (24) hours a day crushing operations are limited to a maximum of thirty-six (36) operating days per year. 6) If maximum operating days are exceeded, crushing operation hours must be limited to the normal operating hours as outlined in Condition #2 above. Annual review is subject to operations exceeding normal operating hours. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HRDC

HRDC Development Specialist, Josh Pearson met with the board and reviewed the Baudette Area Trails Plan, and the objectives and strategies of the implementation of the trails system in the next two to three years.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

BAUDETTE AREA TRAILS PLAN ADOPTION

Resolution No. 12-09-02

WHEREAS, the Headwaters Regional Development Commission (HRDC) began working on Active Living in the Bemidji Area in 2008 and developed a region-wide approach with the completion of an Active Living Strategic Plan in July 2010, in partnership with the North Country Health Board via the Statewide Health Improvement Program (SHIP); and

WHEREAS, the Headwaters Regional Development Commission entered into contract with the County of Lake of the Woods and the City of Baudette to develop a Trails Strategic Plan in the Baudette Area; and

WHEREAS, the HRDC has committed to helping the County and City of Baudette implement the strategies and actions outlined in the Baudette Area Trails Plan and

THEREFORE, BE IT RESOLVED, that the HRDC asks and recommends the adoption by the Lake of the Woods County Commission of the Baudette Area Trails Plan.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 12:25 p.m. and reconvened at 1:04 p.m. as follows:

Public Works Director

Northwestern Minnesota Toward Zero Deaths Presentation

Chairman Todd Beckel welcomed Minnesota State Patrol, Captain Mike Hanson and Northwest Toward Zero Death Coordinator (TZD) Holly Kostrzewski to the meeting. Captain Hanson informed the board that the TZD Cornerstone is the Four “E” approach, Enforcement, Engineering, Education& Outreach and Emergency Medical & Trauma Services; and the TZD’s strategic goals are to establish the vision of TZD as a priority for all state and local agencies and units of government, create and strengthen traffic safety partnerships and promote and implement effective traffic safety initiative. Chairman Todd Beckel thanked them for their presentation to the board.

Special Use Permit- Snowmobile Trail

Public Works Director, Tim Erickson met with the board requesting approval to issue a special use permit to the Border Trails Snowmobile Club to permit construction and maintenance of a snowmobile trail within Lake of the Woods County right- of- way.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to issue a Special Use Permit to Border Trails Snowmobile Club for the purpose of constructing, maintaining, and supervising a snowmobile trail in Lake of the Woods County within the right- of -way of CSAH 1,2,6,7,8,12,14,35 and CR 81,98,110,165and 167 and to authorize, Public Works Director, Tim Erickson, Chairman Todd Beckel and County Auditor, John W. Hoscheid to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CR 33

Public Works Director, Tim Erickson discussed the right-of- way on CR 33 and will bring back a plan to discuss CR 33 options.

LANDFILL VISIT

County Board of Commissioners left the Government Center to tour the County Landfill to see how the new Grinding machine operates.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 4:15 p.m.

Attest: Approved: October 9, 2012

_______________________________ _______________________________

John W. Hoscheid, County Auditor Todd Beckel, Chairman of the Board

September, 2011

Commissioner Proceedings

September 13, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 13, 2011, in the Commissioners’ Room at the Government Center.

Chair Ken Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Moorman, Arnesen and Hanson. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Arnesen to approve the agenda with the following additions: Non-Elected Department Heads job evaluation dates, Lake of the Woods County Criminal Justice Coordinating Committee, Prosper Cemetery, Inventory of Investments, MRCC annual meeting and MCIT workshop. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: for Dessa Brunette on November 29 thru December 1, 2011 for DHS Training for New Workers on SSIS System at Brainerd; Boyd Johnson on September 28-30 for Right of Way Professional Workshop at Breezy Point and on October 5-7 for MN GIS/LIS 2011 Conference in St. Cloud; Brent Birkeland on October 5-7 for MN GIS/LIS 2011 Conference in St. Cloud; Josh Stromlund on October 5-7 for MACPZA Conference in Bemidji; The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of August 23, 2011 regular meeting and August 30, 2011 special meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Department Heads

County Assesor, Mary Jo Otten, County Recorder, Susan Ney, Social Services Director, Nancy Wendler, County Treasurer, Mark Hall, MIS Director, Brent Birkeland, County Auditor, John W. Hoscheid and Public Works Director, Tim Erickson met with the board to discuss the 2012 Budget and Levy. They discussed the elimination in the 2012 state homestead credit, with the state replacing the credit with the Homestead Market Value Exclusion and the impact that it will have on all the Counties in the State.

Recess

The meeting was called to recess at 10:08 a.m. and reconvened at 10:13 a.m. as follows:

Social services

Claims

Social Services Director, Nancy Wendler met with the Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $ 13,308.74

Commissioners’ Warrants $ 14,950.94

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Step Increase

Social Service Director, Nancy Wendler met with the board to discuss a step increase for Dessa Brunette for completion of her probationary period which is effective on September 21, 2011.

Motion

Motion was made by Commissioner Todd Beckel to approve a merit adjustment for completion of probation period for Social Worker Dessa Brunette from Grade 12, step 1 to Grade 12, step 2 effective October 2, 2011. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MN Care Contract

Social Service Director, Nancy Wendler met with the board and informed them that she will be renewing the contract with MN Care, but when the contract comes to the board the date will be retroactive to July 1, 2011.

Wynne Consulting

Irene Wynne, Consultant with Wynne Consulting met with the board to inform them that a couple has applied for the Small Cities Program, Rehabilitation Loan. Guidelines require if there is a possible conflict of interest that the county board needs to give an “exception” for the applicants to receive the loan. Irene informed the board that Wynne Consulting does not see that there is a conflict of interest with the applicants.

Motion

Motion was made by Commissioner Arnesen to make an exception for the applicants to receive the rehabilitation loan from the recommendation from Wynne Consulting; and that the board does not feel that there is any conflict of interest from the applicants. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Consideration of Vacating Right- of Way

Motion

Public Works Director, Tim Erickson and Attorney, Steve Anderson met with the board to discuss vacating a County Right-Of –Way for Russell Mohawk on a non-conforming cabin that does not meet the required setback of 75 feet from the Ordinary High Water. No board action was taken.

Building and Grounds Maintenance

Public Works Director, Tim Erickson met with the board and requested approval for carpets to be cleaned in the Social Service Department in the amount of $500. The consensus of the board was to have the carpets cleaned and also see if the main traffic area in the Revenue Department could be done at the same time. The board also requested that Tim check to see what is wrong with the carpet cleaner that the county owns.

Williams Shop

Public Works Director, Tim Erickson met with the board requesting approval to purchase a new garage door and opener for the Williams Shop. Tim informed the board that a new garage door, opener and labor would cost $7,000.

Motion

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase a new garage door and opener for the Williams Shop in the amount of $7,000, which includes labor. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Construction Update

Public Works Director, Tim Erickson met with the board and gave an update on the following construction projects:

Overlay project complete, waiting on paperwork and the project came in under $3,000.
Safety project complete, and came in under $3,600.
Bike Paths dirt work almost done and hope to tar yet this week.

County Auditor

Claims

County Auditor John W Hoscheid met with the board for approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

Revenue $ 104,602.19

Road & Bridge $ 58,592.78

County Develop $ 2,567.85

Solid Waste $ 25,461.56

EDA $ 14,832.86

$ 206,057.24

WARRANTS FOR PUBLICATION

Warrants Approved On 9/13/2011 For Payment 9/16/2011

Vendor Name Amount

Achen/Brian 2,080.00

Braun Intertec Corporation 4,550.50

Cenex Co-Op Services, Inc. 13,205.39

Hasler 4,000.00

Holte Implement, Inc 4,256.46

Howard’s Oil Company 4,659.57

Lake Area Construction Inc 6,975.00

Lavalla Sand & Gravel Inc 4,300.00

LOW Highway Dept 3,680.00

Mar-Kit Landfill 13,336.20

Olson/George 16,600.00

Pirkl Lumber & Carpet 5,388.31

R & Q Trucking, Inc 4,400.73

Roseau County Cooperative Assn 2,069.27

Sjoberg’s Inc 62,264.83

Strata Corp, Inc 5,146.58

Widseth Smith Nolting&Asst Inc 3,201.18

Woody’s Service 13,311.79

Ziegler, Inc 4,030.02

70 Payments less than 2000 $28,601.41

Final Total: $206057.24

Further moved to authorize the payment of the following auditor warrants:

August 26, 2011 $ 43,134.18

September 1, 2011 $ 240.23

September 1, 2011 $ 1,622,663.08

September 2, 2011 $ (23.60)

September 9, 2011 $ 244,069.45

September 10, 2011 $ 121,212.81

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

CPA and 2010 Census

County Auditor John W. Hoscheid met with the board to review the 2012 CPA and the 2010 Census reports.

Affidavit of lost Warrant

County Auditor John W. Hoscheid met with the board requesting approval for a lost warrant.

Motion

Motion was made by Commissioner Todd Beckel to approve the application and affidavit for lost warrant for William Hill dated April 29, 2011 for $88.20 without furnishing indemnifying bond. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Depot Preservation Alliance

County Auditor John W. Hoscheid presented a letter of request from the Depot Preservation Alliance requesting that the county issue the remaining $22,000 of the loan that was approved by the board for the Depot in 2007. No action was taken and requested that County Auditor, John W. Hoscheid contact the Depot Board members requesting them to meet with them at the next board meeting.

T NT Meeting

County Auditor John W. Hoscheid met with the board requesting that the board set a public hearing for the 2012 TNT – Levy and Budget meeting.

Motion

Motion was made by Commissioner Todd Beckel to set a public hearing for the 2012 Truth in Taxation Budget Levy Meeting on December 13, 2011 at 6:00 p.m. in the Commissioners’ Room at the Government Center. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 11:40 a.m. and reconvened at 11:45 a.m. as follows:

2012 Budget Report

County Auditor, John W. Hoscheid met with the board to review the proposed 2012 Budget Report.

Recess

The meeting was called to recess at 12: 12 p.m. and reconvened at 1:15 p.m. as follows:

2010 audit exit interview

Colleen Hoffman, from Hoffman, Dale and Swenson LLC met with the board to review the 2010 Audit. Colleen informed the board that she had no concerns on the audit and everything was incompliance.

Lake of the Woods Criminal Justice Coordinating COMMITTEE (CJCC)

Commissioner Patty Beckel informed the board that the CJCC will be meeting monthly and needs to have a Commissioner appointed to this committee.

Motion

Motion was made by Commissioner Todd Beckel to appoint Commissioner Patty Beckel to serve on the CJCC. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Prosper Cemetery

Commissioner Patty Beckel handed out an article that was drafted by Marjorie Broten on the grave sites that are located at the Prosper Cemetery.

Non – Elected Department Head Evaluation dates

The board set September 22, 2011 at 8:00 a.m. for job evaluations for the Non-Elected Department Heads.

CORRESPONDENCE:

Correspondence was read and acknowledged from:

MRCC- Legislative Session Summary
Inventory of Investments
MRCC- Annual Conference
MCIT Work Shop

Old/New Business

No updates

Committee Reports

No updates

2012 County Budget

The County Board discussed and reviewed the 2012 County Budget.

Adoption of the Proposed 2012 Budget and Tax Levy

Resolution Adopting

Proposed 2012 Budget and Tax Levy

Resolution 2011-09-01

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel:

WHEREAS, the Proposed County Budget for the year 2012 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2012:

2012 Proposed Budget and Tax Levy $ 2,388,603

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2012:

Twp Road & Bridge $ 425,175*

Twp Fire – Baudette $ 21,000

Twp Fire – Williams $ 27,282

Twp Fire – NW Angle $ 6,500

Total $ 479,957

2012

$425,175 for Township Road & Bridge includes $10,000 which is specifically levied to Northwest Angle residents for Calcium Chloride. (415,175+10,000=425,175)

The motion was seconded by Commissioner Ed Arnesen, and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chair Ken Moorman called the meeting to recess at 4:25 p.m.

Attest: Approved: September 27, 2011

_____________________________ _______________________________

John W Hoscheid, County Auditor Ken Moorman, Board Chair

Commissioner Proceedings

September 27, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 27, 2011, in the Commissioners’ Room at the Government Center.

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Moorman, Arnesen and Hanson. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Travel for Public Works department, Credit Card bill, Land Surveyor, MRCC Annual Business meeting and Fish House trailers. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Christie Russell to St. Cloud on October 17-18 for MN Department of Health Annual Vitals Training; Tim Erickson to Detroit Lakes on October 5-6 for Joint District Meeting; Josh Stromlund to St. Paul on September 28-29 for Local Government Roundtable Advisory Committee; Craig Severs to the following: October 3 – 5,Legal Process – Establishment / Paternity, (St. Paul),October 10-11,Locate Workshop, session 1, (Brainerd) October 17 – 18 Legal Process Part 2, (St. Paul),October 24 – 26,Intergovernmental 201, 203, 204, (St. Paul), November 7 – 9,Enforcement Intermediate, (St. Paul); Lee Hancock, Todd Fadness, Jeff Pelland, Tim Aery Doug Wyatt and Barry Bailey to NWA on September 26-28 for ditch work maintenance. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of September 13, 2011 regular meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social services

Claims

Social Services Director, Nancy Wendler met with the Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $ 21,759.68

Commissioners’ Warrants $ 8,548.27

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor John W Hoscheid met with the board for approval of claims.

Motion was made by Commissioner Hanson to pull claim number 89 for further discussion. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Revenue $ 55,555.17

Road & Bridge $ 5,965.76

County Develop $ 782.92

Solid Waste $ 7,382.89

EDA $ 6,308.72

$ 76,395.46

WARRANTS FOR PUBLICATION

Warrants Approved On 9/27/2011 for Payment 9/30/2011

Vendor Name Amount

Anchor Marketing, Inc 3,715.68

Arrowhead Library System 36,798.00

Burg Electronic Recovery 5,032.80

Cenex Co-Op Services, Inc. 2,514.13

Hoffman, Dale, & Swenson, Pllc 11,053.00

Northwest Community Action, Inc 2,593.04

52 Payments less than 2000 $14,688.81

Final Total: $76,395.46

Further moved to authorize the payment of the following auditor warrants:

September 14, 2011 $ 28,769.13

September 21, 2011 $ 30,028.79

September 23, 2011 $ 131,486.05

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Con- Con Funding Request

County Auditor, John W. Hoscheid met with the board to review the request for funding from the Con-Con Fund. No action was taken and was placed on October 11, 2011 meeting.

Line workers School

County Auditor, John W. Hoscheid presented the Line Workers Facility costs to the board for their review. The consensus of the board was to except the motion from the Economic Development Authority to pay all bills (09-26-11 EDA Meeting) and reimburse and transfer funds from the EDA fund to the Revenue fund in the amount of $254,186.18 and further transfer funds from the County Development fund to the Revenue fund in the amount of $2,850.00 and authorize County Auditor, John W. Hoscheid to transfer the funds.

Land Leases

County Auditor, John W. Hoscheid presented the County Land Lease Agreements to the board for their approval.

Motion

Motion was made by Commissioner Todd Beckel to approve the following Land Lease Agreements effective January 1, 2012 through December 31, 2012:

SW ¼ SW ¼, S-22, T-163-N, R-34-W – 40 Acres

NW ¼ NW ¼, S-27, T-163-N, R-34-W – 40 Acres

NE ¼ SE ¼, S-28, T-163-N, R-34-W – 40 Acres

N ½ NE ¼, SW ¼ NE ¼, S-28, T-163-N, R-34-W – 108 Acres

The motion was seconded by Commissioner Hanson and the vote carried as follows: Voting for:

Commissioners Patty Beckel, Todd Beckel, Hanson and Moorman. Abstaining: Commissioner Arnesen.

Health Insurance

County Auditor John W. Hoscheid informed the board that the County Insurance Committee met and recommends that the county board consider investigating a “Cash” option plan to employees.

Motion

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to contact Darcie Hitesman, from Hitesman & Wold P.A., to assist the board with exploring a “Cash Option” plan for county health insurance, and approves the expenditures up to $3,000 for their assistance. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Satisfaction of Repayment Agreement

County Auditor, John W. Hoscheid met with the board and requested approval to file a Satisfaction of Repayment Agreement and Satisfaction of Mortgage dated November 6, 1996.

Motion

Motion was made by Commissioner Arnesen to authorize Chairman Moorman and County Auditor John W. Hoscheid to sign the Satisfaction of the Repayment Agreement and Satisfaction of Mortgage dated November 6, 1996 for John C. Otto, a single person, Donald Senkyr and Judith Senkyr, husband and wife, and Jackie Senkyr, a single person. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Affidavit for Lost Warrant

County Auditor, John W. Hoscheid met with the board requesting approval for a lost warrant for Ryan Hockstedler.

Motion

Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for Ryan Hockstedler dated April 15, 2011 for $86.45 without furnishing indemnifying bond. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Credit Card Payment Approval

County Auditor, John W. Hoscheid met with the board requesting approval for the Credit Card bill that was just received.

Motion

Motion was made by Commissioner Todd Beckel to approve the county credit card statement and authorize payment in the amount of $ $2,682.63. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Mrcc Annual meeting

County Auditor, John W. Hoscheid, met with the board and informed them that MRCC Annual Board of Directors Meeting will be held on October 10, 2011 at Thumper Pond Resort and Conference Center in Ottertail, MN for those who would like to attend.

Land Surveyor

County Auditor, John W. Hoscheid met with the board and presented a letter from Northern Engineering & Consulting, Inc. (NECI) for contracting services with NECI. The board reviewed the letter and discussed that a Request for Proposal may be sent out in February of 2012.

Human Resources Contract Renewal

Human Resource Director, Wade Johannesen met with the board requesting renewal of his Human Resource Contract with the county.

Motion

Motion was made by Commissioner Tom Hanson to renew the professional service contract with Wade Johannesen to provide Human Resources for Lake of the Woods County, commencing October 22, 2011 and terminating April 23, 2012 and authorize Chairman Moorman, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioner’s Patty Beckel, Hanson, Moorman and Arnesen. Voting against: Commissioner Todd Beckel.

Depot Preservation Alliance

Depot Preservation Alliance board member, Joann Kellner met with the board to discuss the Depot Preservation Alliance letter requesting that the county issue the remaining $22,000 of the loan to complete the paper work with MnDOT. (This would be the 20% match to their $125,000 grant that they received from MnDOT and the county board approved the 20% match in 2007). The board will discuss this later in the day.

BAUDETTE/LOW CHAMBER OF COMMERCE

Karoline Ketchum and Mike Hovde, representing the Baudette/LOW Chamber of Commerce met with the board requesting $500 for Frost Fest, plus any additional donations to help with the purchase of LED lights for the Community Christmas tree.

Motion

Motion was made by Commissioner Arnesen to contribute $900 from the Revenue Fund to the 2011 Frost Fest. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was, unanimously carried.

Lutheran Social Services

Assistant Director, Cindy Christopherson from Lutheran Social Services met with the board and presented the 2010 Annual Report.

PUBLIC WORKS DEPARTMENT

Bill Sindelir, Assistant County Engineer met with the board requesting authorization to sell the 2001 Chevrolet Suburban.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to sell by sealed bids the following used equipment:

(1) 2001 Chevrolet Suburban

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Land and Water Planning

Land and Water Planning Director, Josh Stromlund met with the board to consider amendments to Article XII of the Lake of the Woods Zoning Ordinance. He informed the board that the proposed amendments will merge the Board of Adjustment and establish a Planning Commission into a single body which will include additional members as allowed by Minnesota Statute § 394 and that the amendments will also include language in regards to variances to be consistent with recent legislative changes.

Motion

Motion was made by Commissioner Hanson to approve the amendments to Article XII as presented with an effective date of October 31, 2011. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Lake of the woods/Baudette airport

The board discussed the Federal Aviation Grant that was awarded to the Baudette/Lake of the Woods Airport.

Depot Preservation Alliance

The board discussed the Depot Preservation Alliance request of funds in the amount of $22,000 for the 20% the county board approved in 2007 to match the $125,000 grant that they received from MnDOT.

Motion

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to release the encumbered amount of $22,000 out of reserves for the 20% match for the grant that the Depot Preservation Alliance was granted back in 2007 and to encumber up to 7,200 from the 2011 Con-Con funds for the completion of concrete work. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 12:06 p.m. and reconvened at 1:10 p.m. as follows:

Non-Elected Department Heads Evaluation- continuation

Human Resource Director, Wade Johannesen and Commissioners Moorman, Hanson, Patty Beckel, Arnesen and Todd Beckel continued with Non-elected Department Heads evaluations. Land and Water Planning Director, Josh Stromlund and Emergency Manager Director Holly House met with the board individual.

CORRESPONDENCE:

Army Corps of Engineer letter was reviewed.

Old/New Business

No updates

Committee Reports

No updates

Recess

With no further business before the County Board, Chair Ken Moorman called the meeting to recess at 3:15 p.m.

Attest: Approved: October 11, 2011

_____________________________ _______________________________

John W Hoscheid, County Auditor Ken Moorman, Board Chair

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