December 27, 2024

The Lake of The Woods County Board of Commissioners met in regular session on Friday, December 27, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Cody Hasbargen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Joe Grund, Jon Waibel, and Buck Nordlof. Joining by Teams Meeting: Commissioner Ed Arnesen. Also present was County Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously by roll call to approve the agenda with changes: Add: IT Update, Cannabis Ordinance Resolution, Resignation/Permission to Advertise, Interview, & Hire. Remove: Public Works

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to approve the official minutes of December 17, 2024 with the following changes: Correct the 2025 board meeting dates to change November 11^th to November 12^th due to a holiday, Update the Cannabis Ordinance motion to reflect recommendations.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously by roll call to approve the following claims: Commissioners Warrants $4,870.09; Commissioners Warrants $2,228.13; Commissioners Warrants $46,772.50.

2025 Purchase of Service Agreement -Meridian Services, Inc.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve the 2025 Purchase of Service Agreement with Meridian Services,Inc. effective January 1, 2025 to December 31, 2025.

Rural Transportation Collaborative Contract

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the Rural Transportation Collaborative contract for Volunteer Driver Services effective January 1, 2025 to December 31, 2025.

Permission to Advertise, Interview, & Hire

Social Services Director Amy Ballard informed the board that she had received a resignation from Eligibility Worker Cassie Brune and requested permission to advertise, interview, and hire.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously by roll call to approve the request to advertise, interview, and hire an Eligibility Worker at Grade 11, Step 1, 262 points at $24.89 per hour.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously by roll call to approve the claims against the County as follows: Revenue $37,742.14; Road & Bridge $27,110.65; County Development $200.00; Joint Ditch $4,291.88; Solid Waste $9,690.11.

WARRANTS FOR PUBLICATION

Warrants Approved On 12/27/2024 For Payment 12/30/2024

American Solutions For Business 2,138.34 

Clay County Sheriff 2,473.02 

Compass Minerals America           11,962.46 

Computer Integration Technologies 2,624.00 

Interstate Engineering Inc           11,263.87 

KC TECH LLC 2,925.00 

Larkin Hoffman Attorneys 8,602.50 

Northdale Oil Inc. 3,460.50 

Outdoors Again 3,978.84 

Peppermint Creek Services,LLC 2,200.00 

Roseau County Treasurer 4,291.88 

U.S. Bank Equipment Finance 6,268.50 

38  Payments less than  2000    16,845.87

Final Total: 79,034.78

Further moved to authorize the payment of the following auditor warrants: December 18, 2024 for $432,889.08; December 23,2024 for $12,246.36.

Motion to Pay Year End Bills

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve the payment of year end bills on the Auditors list on December 31, 2024.

IRS Mileage Rate

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously by roll call to approve the 2025 Standard IRS Mileage rate for business miles at .70 cents per mile.

Resolution for Year End Commitments

Resolution

The following resolution was offered by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to approve the following:

RESOLUTION

YEAR END COMMITMENT OF FUNDS

RESOLUTION NO. 24-12-04

WHEREAS, per Lake of the Woods County Fund Balance Policy, the County Board will annually or as deemed necessary commit specific revenue sources for specified purposed by resolution;

NOW, THEREFORE, BE IT RESOLVED, the Lake of the Woods County hereby commits the following reserves with the amounts to be determined at a later date: Building; Community Health; Elections; Health/Medical; Housing Rehabilitation; Land & Building Acquisitions; Sheriff’s Posse; Sheriff’s Vending Commission; Technology; Transit; Drainage Maintenance; Economic Development; Prepaid Fiber; SANE; Snowmobile Trails; Future Equipment, and Future Budget Expenditures; Borderland DUI Drug Court; Wetland Banks; Opioid Funds; USDA Funds; Day Care-Deed; Sewer.

EDA Board Member Appointment

Resolution

The following resolution was offered by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to adopt the following resolution:

Re-Appointment of Terms of the economic development authority

Resolution 24-12-05

Whereas Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas the County Board of Commissioners of the County of Lake of the Woods adopted the following:

The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which: Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners

Four (4) Members shall be nominated by the following organizations and appointed by the County Board:

Industrial Development Corporation (IDC) to recommend appointment

Chamber of Commerce to recommend appointment

Lake of the Woods Tourism to recommend appointment

City of Baudette to recommend appointment

The Board Members and 6-year terms are established as follows:

Board Member Term Expires Representing

Steve Theis Jr. 12/31/2029 City of Baudette

James “Buck” Nordlof 12/31/2029 County Board District 1

Jeff Bauers 12/31/2024 IDC

Paul Johnson 12/31/2024 Tourism Board

Ed Arnesen 12/31/2025 County Board District 5

Jon Waibel 12/31/2025 County Board District 4

Brittney Peterson 12/31/2026 Chamber of Commerce

Cody Hasbargen 12/31/2027 County Board District 2 

Joe Grund 12/31/2028 County Board District 3

Whereas the City of Baudette member is to be replaced;

Now, therefore, be it resolved that the County Board of Commissioners of the County of Lake of the Woods hereby rappoints the following board members for a 6-year term;

Board Member              Term Expires Representing

Jeff Bauers.             12/31/2030 IDC

Paul Johnson                     12/31/2030 Tourism Board 

Wheelers Sanitation Board Member Appointment

Wheelers Point Sewer Board Members and Terms

Alan Thompson       Three Year Term     21 Thru 01/02/2027

Marshall Monk        Three Year Term     21 Thru 01/02/2027

Brian Ney                Three Year Term     23 Thru 01/02/2026

Paul Johnson           Three Year Term     23 Thru 01/02/2026

Justin Ferguson       Three Year Term     19 Thru 01/02/2025

Motion

Motion was made by Buck Nordlof, seconded by Jon Waibel and carried unanimously by roll call to appoint Justin Ferguson to the Wheeler’s Point Sanitary District Board for a three year term beginning January 2, 2025 thru January 2, 2028. 

Transfer of Funds to Ditch Funds

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously by roll call to authorize a temporary loan to Ditch Fund 22; to mitigate a temporary negative cash balance.

DNR Lease Agreement

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the DNR lease agreement for part of Government Lot 4, Section 12, Township 162 North, Range 33 West, 1.15 acres in Region 1-Zipple Bay State Park.

Cannabis Ordinance

Resolution

RESOLUTION NO. 24-12-06

OF THE LAKE OF THE WOODS BOARD OF COMMISSIONERS AUTHORIZING SUMMARY PUBLICATION OF AN ORDINANCE.

At a regular meeting of the Lake of the Woods County Board of Commissioners, held on Friday, December 27, 2024, following discussion, a Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and the same being put to a vote was unanimously carried by roll call with Commissioner Ed Arnesen abstaining, for passage of the following Resolution:

THE LAKE OF THE WOODS COUNTY, MINNESOTA BOARD OF COMMISSIONERS DOES HEREBY RESOLVE AS FOLLOWS:

WHEREAS, On December 17, 2024, following discussion, the Lake of the Woods County Board of Commissioners adopted Ordinance number 24-12-06, “An Ordinance of Lake of the Woods County to Regulate Cannabis Businesses” (“Ordinance”), which Ordinance is effective upon publication. 

WHEREAS, The Lake of the Woods County Board of Commissioners has determined the publication of the title and a summary is prudent due to the lengthy nature of “An Ordinance of Lake of the Woods County to Regulate Cannabis Businesses”

WHEREAS, Pursuant to Minnesota Statutes §§ 375.51 and M.S. 331A.01, Subd. 10, summary publication of a lengthy ordinance is authorized and the County Board may direct that only the title of the Ordinance and a summary be published with notice that a printed copy of the Ordinance is available for inspection by any person during regular office hours at the County Offices; and 

WHEREAS, Prior to the publication of the title and summary, the County has read and approved the text of the summary and determined that it clearly informs the public of the intent and effect of the Ordinance; and

WHEREAS, The County Board finds that the text of the Summary Publication of Ordinance Number 24-12-06 attached clearly informs the public of the nature and intent of the proposed Ordinance.

NOW THEREFORE, BE IT RESOLVED BY THE LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS resolves that summary publication of Ordinance Number 24-12-06  “An Ordinance of Lake of the Woods County to Regulate Cannabis Businesses”  is prudent due to its length . 

BE IT FURTHER RESOLVED: the publication shall read as follows: 

SUMMARY PUBLICATION FOR LAKE OF THE WOODS COUNTY

ORDINANCE NUMBER 24-12-06

“ORDINANCE NUMBER 24-12-06 AN ORDINANCE LAKE OF THE WOODS COUNTY TO REGULATE CANNABIS BUSINESSES”

Summary: Ordinance Number 24-12-06 was adopted by the Lake of the Woods County Board of Commissioners on December 17, 2024 following public hearing and upon the recommendation of the Lake of the Woods County Planning Commission:

The purpose of this Ordinance is to regulate the use of cannabis businesses located in Lake of the Woods County, including registration requirements, and registration fees, and setting forth requirements for the time, place, and manner of the operation of retail cannabis businesses located in Lake of the Woods County. The Ordinance further prohibits the use of cannabis products in public places. The Ordinance further provides for civil penalties and suspension of registrations for non-compliance. This summary is adopted pursuant to Minn. Stat. §§ 331A.01 and 375.51. A printed copy of the entire Ordinance is available for inspection and copying at the Lake of the Woods County Courthouse, 206 8^th Ave SE, Suite 290, Baudette, Minnesota 56623, or by standard or electronic mail. 

ORDINANCE ADOPTED by the Lake of the Woods County Board of Commissioners on December 17, 2024 and Summary Publication approved on December 27, 2024 

Zoning Ordinance Amendment

Resolution

RESOLUTION NO. 24-12-07

THE LAKE OF THE WOODS BOARD OF COMMISSIONERS AUTHORIZING SUMMARY PUBLICATION OF AN ORDINANCE.

At a regular meeting of the Lake of the Woods County Board of Commissioners, held on Friday, December 27, 2024, following discussion, a Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and the same being put to a vote was unanimously carried by roll call with Commissioner Ed Arnesen abstaining, for passage of the following Resolution:

THE LAKE OF THE WOODS COUNTY, MINNESOTA BOARD OF COMMISSIONERS DOES HEREBY RESOLVE AS FOLLOWS:

WHEREAS, On December 17, 2024, following discussion, the Lake of the Woods County Board of Commissioners adopted Ordinance number 24-12-07, “An Ordinance of Lake of the Woods County to Regulate Zoning” (“Ordinance”), which Ordinance is effective upon publication. 

WHEREAS, The Lake of the Woods County Board of Commissioners has determined the publication of the title and a summary is prudent due to the lengthy nature of “An Ordinance of Lake of the Woods County to Regulate Zoning”

WHEREAS, Pursuant to Minnesota Statutes §§ 375.51 and M.S. 331A.01, Subd. 10, summary publication of a lengthy ordinance is authorized and the County Board may direct that only the title of the Ordinance and a summary be published with notice that a printed copy of the Ordinance is available for inspection by any person during regular office hours at the County Offices; and 

WHEREAS, Prior to the publication of the title and summary, the County has read and approved the text of the summary and determined that it clearly informs the public of the intent and effect of the Ordinance; and

WHEREAS, The County Board finds that the text of the Summary Publication of Ordinance Number 24-12-07 attached clearly informs the public of the nature and intent of the proposed Ordinance.

NOW THEREFORE, BE IT RESOLVED BY THE LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS resolves that summary publication of Ordinance Number 24-12-07 “An Ordinance of Lake of the Woods County to Regulate Zoning”  is prudent due to its length . 

BE IT FURTHER RESOLVED: the publication shall read as follows: 

SUMMARY PUBLICATION FOR LAKE OF THE WOODS COUNTY

ORDINANCE NUMBER 24-12-07

“ORDINANCE NUMBER 24-12-07 AN ORDINANCE LAKE OF THE WOODS COUNTY TO REGULATE ZONING”

Summary: Ordinance Number 24-12-07 was adopted by the Lake of the Woods County Board of Commissioners on December 17, 2024 following public hearing and upon the recommendation of the Lake of the Woods County Planning Commission:

The purpose of this Ordinance amendment is to comply with Minnesota Statute 342, and Resolution 24-12-06, which allows Lake of the Woods County to regulate the use of cannabis businesses located in Lake of the Woods County, including registration requirements, and registration fees, and setting forth requirements for the time, place, and manner of the operation of retail cannabis businesses located in Lake of the Woods County. The Ordinance further prohibits the use of cannabis products in public places. This summary is adopted pursuant to Minn. Stat. §§ 331A.01 and 375.51. A printed copy of the entire Ordinance is available for inspection and copying at the Lake of the Woods County Courthouse, 206 8^th Ave SE, Suite 290, Baudette, Minnesota 56623, or by standard or electronic mail. 

ORDINANCE ADOPTED by the Lake of the Woods County Board of Commissioners on December 17, 2024 and Summary Publication approved on December 27, 2024 

Set Work Session

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to set a work session for budget review on January 7, 2025 following the regular board meeting.

Old/New Business

The board reviewed old/new business items and Assistant Engineer Boyd Johnson gave an update on the town road inventory. It was the consensus of the board to leave the following items on the list: Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund, Land Trade, Township Road Inventory, Law Enforcement Center, Unused Wells, and County Life Flight/Ambulance.

IT Updates

MIS Director Peder Hovland gave an update on cyber security and reporting.

Adjourn

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to adjourn the meeting at 9:45 a.m.

Attest: January 14, 2025

________________________________             _________________________________

Auditor/Treasurer Lorene Hanson Commissioner Cody Hasbargen

December 17, 2024

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, December 17, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Cody Hasbargen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Joe Grund, Jon Waibel, Ed Arnesen, and Buck Nordlof. Also present was County Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to approve the agenda with additions: Approval of Union Contracts, Approval of Gambling Permit, FY25 Snowmobile Grant in Aid Agreement, FY23 Stonegarden Grant, Correspondence MCIT.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the official minutes of November 26, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnsen and carried unanimously to approve the following claims: Commissioners Warrants $11,082.24; Commissioners Warrants $5,924.89; Commissioners Warrants $66,451.14.

Sanford Crisis Contract Addendum Renewal

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Sanford Crisis Contract Addendum to amend the dates of the original contract.

Purchase of Services Agreement-Psychiatric Medication Management Services

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the Purchase of Services Agreement with Schackman, Kramer & Associates for Psychiatric Medication Management Services effective January 1, 2025 to December 31, 2026.

Human Services

Solid Waste Final Union Contract

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Union Contract for the Solid Waste Department and for Chair Cody Hasbargen and Auditor-Treasurer Lorene Hanson to sign the same.

Highway Final Union Contract

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the Union Contract for the Highway Department and for Chair Cody Hasbargen and Auditor-Treasurer Lorene Hanson to sign the same.

Law Enforcement Labor Services (LELS) Licensed Contract

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the LELS Licensed Contract and for Chair Cody Hasbargen and Auditor-Treasurer Lorene Hanson to sign the same.

Law Enforcement Labor Services (LELS) Non-Licensed Contract

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the LELS Non-Licensed Contract and for Chair Cody Hasbargen and Auditor-Treasurer Lorene Hanson to sign the same.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the claims against the County as follows: Revenue $149,523.20; Road & Bridge $48,165.81; County Development $200.00; Natl Resc Enhanc $3,544.00; Joint Ditch $44.70; Solid Waste $35,377.22; EDA $1,097.92.

WARRANTS FOR PUBLICATION

Warrants Approved On 12/17/2024 For Payment 12/20/2024

ARRO of the North, LLC – 5,800.00 

Auto Value Baudette – 2,971.12 

Clay County Sheriff – 2,523.32 

Co-Op Services, Inc – 4,215.62 

Counties Providing Technology – 9,554.00 

Forum Communications Printing – 2,418.49 

Houston Engineering Inc – 8,976.00 

Integris LLC  – 5,465.61 

Koochiching Co Treasurer – 2,500.00 

Lakewood Health Center – 31,250.00 

Larkin Hoffman Attorneys – 6,410.00 

Law Offices Of Patrick D. Moren – 9,387.33 

Mar-Kit Landfill – 10,468.75 

Marco Technologies LLC – 2,389.20 

Motorola Solutions, Inc – 11,112.50 

Northdale Oil Inc. –  8,366.69 

Pennington County Sheriff Office – 13,559.77 

Pro Mac Equipment Ltd. –  2,165.71 

R & Q Trucking, Inc – 4,176.00 

Rainy Lake Oil, Inc – 3,295.28 

Rinke-Noonan – 2,144.00 

Short Elliott Hendrickson, Inc  – 9,119.33 

Titan Energy Systems, Inc – 3,001.50 

University Of Mn – 15,121.50 

WIDSETH  INC. – 2,850.00 

Ziegler, Inc – 19,680.34 

76 Payments less than 2000 39,030.79

Final Total:  237,952.85

Further moved to authorize the payment of the following auditor warrants: November 27, 2024 for $559,651.55; December 4, 2024 for $10,392.15; December 4, 2024 for $360,091.52; December 11, 2024 for $415,659.44.

Lodging Tax Agreement-Department of Revenue

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Lodging Tax Agreement between Lake of the Woods County and Minnesota Department of Revenue and for Chair Cody Hasbargen and Auditor-Treasurer Lorene Hanson to sign the same.

Salaries

2025 Elected Officials & Non-Elected Department Heads Salaries

Motion 

Motion was made by Commissioner Ed Arnesen to adopt the following County Commissioners salaries schedule and County Board Chair salary schedule for the year 2025; and to adopt a committee meeting per diem of $125.00 for the year 2025.  The motion was seconded by Commissioner Joe Grund and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Commissioners                 $ 25,000.00                      

Board Chair                      $ 26,000.00       

Motion was made by Commissioner Buck Nordlof to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2025. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.)  The motion was seconded by Commissioner Jon Waibel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and unanimously carried to approve the 2025 Salary Grade Table, with an increase of $2.00 to the 2024 Salary Grade Table. This table is to be used by all employees excluding employees under the Law Enforcement Labor Services, Inc Unions – Licensed and Non-Licensed.

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and unanimously carried to approve the 2025 Salary Grade Table, with an increase of 3% to the 2024 Salary Grade Table. This table is to be used by all employees under the Law Enforcement Labor Services, Inc Unions – Licensed and Non-Licensed.

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and unanimously carried to adopt the following Elected Officials salary schedule for the year 2025.  

Elected Officials – Department Heads:

Interim County Attorney      $ 140,000.00       (plus mileage)

County Recorder                  $   95,066.64

County Sheriff                      $ 109,306.80

Motion was made by Commissioner Ed Arnesen to adopt the following Non-Elected Department Heads salary schedule for the year 2025.  The motion was seconded by Commissioner Jon Waibel and the same being put to a vote, was unanimously carried.  

Non-Elected – Department Heads:

Assessor                              Alisa Jacobsen            $   86,610.24    

Aud/Treas                        Lorene Hanson       $ 115,696.08

Land/Water                         Josh Stromlund           $ 103,919.76

MIS Director                       Peder Hovland            $ 102,082.32

Public Works                      Anthony Pirkl                 $ 143,500.00    

Social Service                     Amy Ballard              $ 103,898.88

Motion was made by Commissioner Joe Grund to adopt the following Non-Elected Department Heads salary schedule for the year 2025.  The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.  

Non-Elected – Department Heads:

Human Resources           Savanna Slick                  $   40,684.68          

Veterans Service             Rick Rone                        $   30,975.48

Salary Adjustment, as agreed upon per Union Contract

Motion- Highway Union

Motion was made by Commissioner Ed Arnesen to adjust all full time Highway Union employees’ salary by a $2.00 general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2025.  Motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.

Salary Adjustment, as agreed upon per Union Contract

Motion- Solid Waste Union

Motion was made by Commissioner Joe Grund to adjust all full time Solid Waste Union employees’ salary by a $2.00 general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2025.  Motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Salary Adjustment, as agreed upon per Union Contract

Motion- Law Enforcement Labor Services, Inc Union

Motion was made by Commissioner Jon Waibel to adjust all Law Enforcement Labor Services, Inc Union (Licensed and Non-Licensed) employees’ salary by 3% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2025.  Motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.

All County Employees (Full time/Permanent Part Time/Part Time/Seasonal Employees) Salary Adjustment (Excluding Elected and Non-Elected Department Heads, International Union of Operating Engineers Union Employees and Licensed and Non-Licensed Law Enforcement Labor Services, Inc Union Employees) 

Motion- Non-Union

Motion was made by Commissioner Joe Grund to adjust all non-union employees: full time, permanent part time, part time and seasonal (excluding elected and non-elected department heads) salaries by a $2.00 general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2025.  Motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Health Insurance/Health Care Savings Plan

Motion (motion made 10/22/2024)

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to set the 2025 county contribution for family health insurance up to $1470 per month and single health insurance up to $1120 per month.  The Public Employees Insurance Program “Advantage Plan” consists of “High” and “HSA” plans.  For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account, up to the IRS caps.  

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to set the 2025 county contribution for family health insurance up to $1470 per month for all Highway Union and Solid Waste Union employees.  The International Union of Operating Engineers Local No 49 AFL-CIO health insurance consists of family coverage only.

Motion 

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the renewal and amended Health Care Savings Plan (HCSP), (as presented) that all PERA eligible Lake of the Woods County employees contribute two percent (2%) of their regular pay (no overtime) into their Health Care Savings Plan (HCSP); in addition, Lake of the Woods County, as employer, will contribute two percent (2%) of the employee’s regular pay (no overtime) to the same all PERA eligible Lake of the Woods County employees, effective January 1, 2025.

2025 Board Meeting Dates

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following board meeting dates for 2025:

2025 LAKE OF THE WOODS COUNTY BOARD MEETING DATES

January

Tuesday, January 7 (Organizational Meeting)             9:00 a.m. Government Center, Commissioners Room

Tuesday, January 14 9:00 a.m. Government Center, Commissioners Room

Tuesday, January 28 9:00 a.m. Government Center, Commissioners Room

February

Tuesday, February 11 9:00 a.m. Government Center, Commissioners Room

Tuesday, February 25 8:15 a.m. Lake Of The Woods School (TBD)

March

Tuesday, March 11 9:00 a.m. Government Center, Commissioners Room

Tuesday, March 25 9:00 a.m. Government Center, Commissioners Room

April

Tuesday, April 8 9:00 a.m. Government Center, Commissioners Room

Tuesday, April 22               9:00 a.m. Government Center, Commissioners Room

May

Tuesday, May 13 9:00 a.m. Government Center, Commissioners Room

Tuesday, May 27 9:00 a.m. Government Center, Commissioners Room

June

Tuesday, June 10 9:00 a.m. Government Center, Commissioners Room     

Tuesday, June 17 10:00 a.m. NWA

Monday, June 23               6:00 p.m. Board Of Equalization

Tuesday, June 24 9:00 a.m. Government Center, Commissioners Room

July

Tuesday, July 8 9:00 a.m. Government Center, Commissioners Room

Tuesday, July 22 9:00 a.m. Government Center, Commissioners Room

August

Tuesday, August 12                                           9:00 a.m. Government Center, Commissioners Room

Tuesday, August 26 9:00 a.m. Government Center, Commissioners Room

September

Tuesday, September 9 9:00 a.m. Government Center, Commissioners Room

Tuesday, September 23 9:00 a.m. Government Center, Commissioners Room

October

Tuesday, October 14 9:00 a.m. Government Center, Commissioners Room

Tuesday, October 28 9:00 a.m. Government Center, Commissioners Room

November

Wednesday, November 12                                            9:00 a.m. Government Center, Commissioners Room

Tuesday, November 25       9:00 a.m. Government Center, Commissioners Room

December

Tuesday, December 16 9:00 a.m. Government Center, Commissioners Room

Tuesday, December 16 6:00 p.m. TNT MEETING

Tuesday, December 30       9:00 a.m. Government Center, Commissioners Room

LAKE OF THE WOODS COUNTY COMMISSIONERS MAY BE ATTENDING THE FOLLOWING:

AMC JOINT LEGISLATIVE CONFERENCE: February 26-27 in St. Paul

AMC LEADERSHIP CONFERENCE: March 26-28 in Nisswa

AMC DISTRICT 2 MEETING: UNKNOWN DATE May or June

AMC POLICY COMMITTEE: September 10-12 in Alexandria

AMC ANNUAL CONFERENCE: December 8-10 in Bloomington

LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS

Lake of the Woods County Board of Commissioners will be attending these meetings on the 3^rd 

Tuesday of the month at 6:00 p.m. in the Commissioners Room at the Government Center

Set Work Session

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to set a work session for January 14, 2025 following the regular board meeting.

Permission to bid for Legal Publishing Bids

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the request to advertise for Legal Publishing Bids.

Gambling Permit Approval

Resolution

The following resolution was offered by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously with Commissioner Ed Arnesen abstaining to approve the following:

RESOLUTION APPROVING 

LAWFUL GAMBLING ACTIVITY AND PREMISES PERMIT APPLICATION 

RESOLUTION NO. 24-12-01

WHEREAS; the Lake of the Woods Drifters has submitted a lease for lawful gambling activity and a premises permit application for Minnesota Lawful Gambling to be conducted at the following establishment, which is located in Lake of the Woods County:

Rock Harbor Lodge, 6760 Rocky Point RD NW Roosevelt, MN 56673

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said application for submission to the Minnesota Gambling Control Board.

Correspondence

The board reviewed correspondence from MCIT

Approval of Snowmobile Grant-in-Aid 

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the FY 2025 Snowmobile Grant-in-Aid for LOW Drifters/Big Traverse and NW Angle EdgeRiders in the amount of $163,359.40 and for County Auditor-Treasurer Lorene Hanson to sign the same.

Sheriff

Stonegarden Sheriff Salary

Resolution

The following resolution was offered by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following:

AMEND COUNTY SHERIFF SALARY

Resolution No. 24-12-02

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and,

WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2022 grant; and,

WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an Operation Stonegarden 2022 grant; and,

WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers’ himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriffs’ office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and,

WHEREAS, the Operation Stonegarden 2022 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of $118,503.00 and $94,250.00 of this grant is for salaries.

WHEREAS, it is estimated that these additional border security duties will necessitate that the Sheriff expend on average another eight (8) hours per week; and,

WHEREAS, through the Operation Stonegarden 2022 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant.

NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as originally set by this board on December 28, 2023 was $103,710.08 and fringe benefits were $19,860.48, be amended so that the sheriff’s salary is increased by the sum up to $20,583.68 and fringe benefits are increased up to $3,941.57 commencing January 1, 2024 through December 31, 2024, with the increase funding from the Operation Stonegarden 2022 grant contingent upon the following:

1.  That the Operation Stonegarden 2022 grant funding be available; and

2. That the Sheriff works, in addition to his regular duties, eight (8) hours per week of said Operation Stonegarden 2022 grant.

At such time that the Operation Stonegarden 2022 grant funding is no longer available and/or if the Sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2022 grant work, the Sheriff’s salary shall return to the original balance set by the board on December 28, 2023 in addition to the accumulated Stonegarden wages earned based on Stonegarden funding available and actual hours worked.

FY2023 Operation Stonegarden Grant

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the FY2023 Operation Stonegarden Grant in the amount of $123,750.00.

Public Works

Updates

County Engineer Anthony Pirkl gave an update on various Highway and Solid Waste projects.

Warroad Watershed Draft Letter Approval

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the draft letter to Warroad Watershed with proposed verbiage and for Chair Cody Hasbargen to sign the same.

Final Payment SAP 039-635-012 Approval

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the final payment of SAP 039-635-012 for Mark Sand & Gravel Co. of Fergus Falls, MN in the total amount of $3,448,910.24 and hereby authorize final payment of $403,736.14.

County Surveyor RFP Recommendation Approval

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the recommendation to accept the County Surveyor RFP from Bolton & Menk for the year 2025.

Department of Natural Resources (DNR)

Ben Bergey, Cheryl Kelley-Dobie, Kerry Ross, and Adam Munstenteiger gave an update regarding land sales and answered questions from the board.

Tourism Update

Joe Henry gave an update regarding tourism in Lake of the Woods County and reviewed changes to the budget and bylaws.

Motion 

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Tourism Bureau budget as presented.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve a change to the bylaws recommending quorum requirements go from 5 members to 3 members present.

Lakewood Health Contract Renewal

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Lakewood Health Contract as presented for the year 2025 and for Chair Cody Hasbargen, and Auditor-Treasurer Lorene Hanson to sign the same.

Opioid Advisory Council Recommendation

Lakewood Public Health Nurse Kay Schell gave an update on the opioid settlement funds and recommended the approval of up to $40,000.00 for a saferoom at Lakewood Health Center.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the request for up to $40,000.00 for a safe room at Lakewood Health Center to be paid for out of the opioid settlement fund.

Attorney/Planning Commission

Cannabis Ordinance

County Attorney Michelle Moren, Land & Water Director Josh Stromlund and members of the Planning Commission discussed the draft cannabis ordinance and gave recommendations.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried as follows: Voting Yes: Commissioners: Cody Hasbargen, Joe Grund, Jon Waibel, Buck Nordlof. Voting Present: Commissioner Ed Arnesen. Voting Against: None; to approve the cannabis ordinance with the recommendations of the Planning Commission, and County Attorney Michelle Moren’s recommendation that the zoning setbacks be in accordance with Minnesota law.

JP Sweet-County Fair Update

JP Sweet gave an update about the county fair and the cost of carnivals for 2025. 

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to increase the amount for the fairboard from $25,000 to $31,500 out of Con-Con funds for the 2025 County Fair.

RECESS
A brief recess took place at 12:15p.m. and reconvened at 6:00p.m.

Truth In Taxation Meeting

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting and open the Public Hearing for Truth In Taxation meeting at 6:00p.m. Members present, Commissioners Cody Hasbargen, Joe Grund, Buck Nordlof, Jon Waibel, and Ed Arnesen. Others present, County Auditor/Treasurer Lorene Hanson, County Engineer Anthony Pirkl, and Shane Lundsten.

County Auditor/Treasurer Lorene Hanson reviewed the 2025 Proposed County Budget & Levy at the Truth In Taxation Public Hearing. 

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to close the public hearing and open the regular meeting at 6:25 p.m.

Resolution

Resolution Adopting

Certified 2025 Budget and Tax Levy

Resolution   2024-12-03

The following Resolution was proposed and moved for adoption by Commissioner Ed Arnesen:

WHEREAS, the Proposed County Budget for the year 2025 has been reviewed by the Lake of the Woods County Board of Commissioners; and 

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for Lake of the Woods County for 2025:

Revenue Fund $ 2,254,700

Road & Bridge Fund $    520,000

Social Services Fund         $    620,000

Economic Development Authority Fund   $      50,000

2025 Proposed Budget and Tax Levy        $ 3,444,700

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2025:

Twp Road & Bridge $   526,470*

Twp Fire – Baudette $     28,750

Twp Fire – Williams $     20,921

Twp Fire – NW Angle $       6,500

Total $   582,641

2025

* $526,470 for Township Road & Bridge, includes $5,000 Blue Blades and $12,765 Admin of Township Roads (508,705+5,000+12,765=526,470)  

A public meeting to discuss the 2025 Proposed Budget and Tax Levy was held on Tuesday, December 17, 2024, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room. 

The motion was seconded by Commissioner Buck Nordlof, and the same being put to a vote, was unanimously carried.

Adjourn

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to adjourn the meeting at 6:30 p.m.

Attest: December 27, 2024

________________________________             _________________________________

Auditor/Treasurer Lorene Hanson Chair Cody Hasbargen

December 28, 2023

The Lake of The Woods County Board of Commissioners met in regular session on December 28, 2023 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Vice-Chair Cody Hasbargen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Cody Hasbargen, Buck Nordlof, Jon Waibel, and Joe Grund. Also Present was Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously approve the agenda with the following changes: Add: Sick Leave Pay, Amend Meeting Minutes.

APPROVAL OF MINUTES WITH AMENDMENT

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the official minutes of December 12, 2023 with an amendment to the 2024 Board Meeting Dates to change the date from August 13,2024 to August 6, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $5,513.85; Commissioners Warrants $1,257.52; Commissioners Warrants $35,378.54.

CMH SCREENING GRANT
Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the CMH screening grant contract for mental health screening services.

LIFECARE BEHAVIORAL HEALTH CONTRACT

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Lifecare Behavioral Health Contract for Clinical Supervision and for Chair Ed Arnesen to sign the same.

MERIDIAN SERVICES INC CONTRACT

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the contract with Meridian Services Inc, for contracted case management services and for Chair Ed Arnesen to sign the same. 

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the claims against the County as follows: Revenue $96,033.74; Road & Bridge $5,682.86; County Development $400.00; Natl Resc Enhanc $3,537.50; Solid Waste $122,043.22. 

WARRANTS FOR PUBLICATION

Warrants Approved On 12/28/2023 For Payment 12/29/2023

Vendor Name Amount

Barr Engineering Co. 3,973.00 

Clark Equipment Co Dba Bobcat 104,229.33 

Cps Technology Solutions 3,995.00 

LOW Soil & Water Cons. Dist. 29,235.00 

Motorola Solutions, Inc 33,475.76 

Msop-Mn Sex Offender Prgrm-462 2,921.90 

Rinke-Noonan 3,737.50 

Thortsen Trucking, Inc/Dale 3,496.00 

U.S. Bank Equipment Finance 6,268.50 

 University Of Mn 15,437.69 

 35 Payments less than 2000 20,927.64

Final Total: 227,697.32

Further moved to authorize the payment of the following auditor warrants: December 13, 2023 for $65,412.70; December 20, 2023 for $476,387.02; December 27,2023 for $32,585.09; December 27,2023 for $352,951.00; December 26,2023 for (81.79).

Salaries

2024 Elected Officials & Non-Elected Department Heads Salaries

Motion 

Motion was made by Commissioner Cody Hasbargen to adopt the following County Commissioners salaries schedule and County Board Chair salary schedule for the year 2024; and to adopt a committee meeting per diem of $125.00 for the year 2024.  The motion was seconded by Joe Grund and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Commissioners                 $24,000                        

Board Chair                      $25,000         

Motion was made by Commissioner Buck Nordlof to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2024. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.)  The motion was seconded by Jon Waibel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and unanimously carried to approve the 2024 Salary Grade Table, with an increase of 2.75% to the table.

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and unanimously carried to adopt the following Elected Officials salary schedule for the year 2024.  

Elected Officials – Department Heads:

Interim County Attorney      $ 103,000.00 (plus mileage)

County Recorder                  $   89,624.96

County Sheriff                      $ 103,710.08

Motion was made by Commissioner Jon Waibel to adopt the following Non-Elected Department Heads salary schedule for the year 2024.  The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.  

Non-Elected – Department Heads:

Assessor                              Alisa Jacobsen            $   81,031.36    

Aud/Treas                        Lorene Hanson       $ 109,893.28

Land/Water                         Josh Stromlund           $   98,302.40

MIS Director                       Peder Hovland            $   96,562.72

Public Works                      Anthony Pirkl                 $ 140,000.00    

Social Service                     Amy Ballard              $   98,281.44

Motion was made by Commissioner Buck Nordlof to adopt the following Non-Elected Department Heads salary schedule for the year 2024.  The motion was seconded by Commissioner Joe Grund and the same being put to a vote, was unanimously carried.  

Non-Elected – Department Heads:

Human Resources           Savanna Slick                  $   36,019.76          

Veterans Service             Rick Rone                        $   28,998.16

Salary Adjustment, as agreed upon per Union Contract

Motion- Highway Union

Motion was made by Commissioner Cody Hasbargen to adjust all full time Highway Union employees’ salary by a 2.75% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2024.  Motion was seconded by Commissioner Joe Grund and the same being put to a vote, was unanimously carried.

Salary Adjustment, as agreed upon per Union Contract

Motion- Solid Waste Union

Motion was made by Commissioner Joe Grund to adjust all full time Solid Waste Union employees’ salary by a 2.75% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2024.  Motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.

All County Employees (Full time/Permanent Part Time/Part Time/Seasonal Employees) Salary Adjustment (Excluding Elected and Non-Elected Department Heads) 

Motion- Non-Union

Motion was made by Commissioner Cody Hasbargen to adjust all non-union employees: full time, permanent part time, part time and seasonal (excluding elected and non-elected department heads) salaries by a 2.75% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2024.  Motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.

Health Insurance/Health Care Savings Plan

Motion (motion made 10/24/2023)

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to set the 2024 county contribution for family health insurance up to $1395 per month and single health insurance up to $1045 per month.  The Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans.  For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account, up to the IRS caps.  

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to set the 2024 county contribution for family health insurance up to $1395 per month for all Highway Union and Solid Waste Union employees.  The International Union of Operating Engineers Local No 49 AFL-CIO health insurance consists of family coverage only.

Motion 

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve that all PERA eligible Lake of the Woods County employees contribute one percent (1%) of their regular pay (no overtime) into their Health Care Savings Plan (HCSP); in addition, Lake of the Woods County, as employer, will contribute one percent (1%) of the employee’s regular pay (no overtime) to the same all PERA eligible Lake of the Woods County employees.

Motion to Pay Year End Bills

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the payment of year end bills on December 29, 2023.

IRS Mileage Rate

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the 2024 Standard IRS Mileage rate for business miles at .67 cents per mile.

Resolution for Year End Commitments

Resolution

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following:

RESOLUTION

YEAR END COMMITMENT OF FUNDS

RESOLUTION NO. 23-12-06

WHEREAS, per Lake of the Woods County Fund Balance Policy, the County Board will annually or as deemed necessary commit specific revenue sources for specified purposed by resolution;

NOW, THEREFORE, BE IT RESOLVED, the Lake of the Woods County hereby commits the following reserves with the amounts to be determined at a later date: Building; Community Health; Elections; Health/Medical; Housing Rehabilitation; Land & Building Acquisitions; Sheriff’s Posse; Sheriff’s Vending Commission; Technology; Transit; Drainage Maintenance; Economic Development; Prepaid Fiber; SANE; Snowmobile Trails; Future Equipment, and Future Budget Expenditures; Borderland DUI Drug Court; Wetland Banks; ARPA Funds; Opioid Funds; CARRSA, USDA Funds; Day Care-Deed; Landfil Cap.

Transfer of Ditch Funds

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the request to transfer ditch funds to ditch 22 to cover a temporary overage.

Election Polling Places Resolution

Resolution

The following resolution was offered by Commissioner Cody Hasbargen and moved for adoption:

A Resolution Re-stablishing County Precincts and Polling Places

Resolution 23-12-07

WHEREAS, the legislature of the State of Minnesota has been redistricted; and

WHEREAS, Minnesota Statutes, Section §204B.14, subd. 3(d) requires that precinct boundaries must be reestablished within 60 days of when the legislature has been redistricted or at least 19 weeks before the state primary election, whichever comes first;

NOW, THEREFORE, BE IT RESOLVED that Lake of the Woods County Board of Commissioners, State of Minnesota hereby reestablishes the boundaries of the voting precincts and polling places as follows:

Precinct 1A (Mail Ballot — Lake of the Woods Government Center, 206 8^th Ave SE, Baudette)

Precinct 1A consists of that portion of Baudette Township that lies East of the Winter Road River and East of County Road 75, south of where it intersects the Winter Road River; North of Krull St; and West of the City of Baudette.

Precinct 2A (Mail Ballot — Lake of the Woods Government Center, 206 8^th Ave SE, Baudette)

Precinct 2A consists of that portion of Gudrid Township that lies outside of the City of Baudette.

Precinct 2C (Mail Ballot — Lake of the Woods Government Center, 206 8^th Ave SE, Baudette)

Precinct 2C consists of the Townships of Boone, Rapid River, Swiftwater, Unorganized 158-30, Keil, and Unorganized 157-30.

Precinct 3A (Mail Ballot — Lake of the Woods Government Center, 206 8^th Ave SE, Baudette)

Precinct 3A consists of the Townships of Victory, Rulien, Walhalla, and that portion of Spooner that lies outside of the City of Baudette.

Precinct 3C (Mail Ballot — Lake of the Woods Government Center, 206 8^th Ave SE, Baudette)

Precinct 3C consists of that portion of McDougald Township that lies South of State Trunk Highway 11, not including the City of Williams.

Precinct 3D (Mail Ballot — Lake of the Woods Government Center, 206 8^th Ave SE, Baudette)

Precinct 3D consists of Potamo Township and the Forest Area.

Precicnt 4A (Mail Ballot — Lake of the Woods Government Center, 206 8^th Ave SE, Baudette)

Precinct 4A consists of Wheeler Township.

Precinct 4B (Mail Ballot — Lake of the Woods Government Center, 206 8^th Ave SE, Baudette)

Precinct 4B consists of Wabanica Township and that portion of Baudette Township that lies West of the Winter Road River and West of County Road 75, south of where it intersects the Winter Road River.

Precinct 4C (Mail Ballot — Lake of the Woods Government Center, 206 8^th Ave SE, Baudette)

Precinct 4C consists of that portion of McDougald Township that lies North of State Highway 11.

Precinct 5A (Mail Ballot — Lake of the Woods Government Center, 206 8^th Ave SE, Baudette)

Precinct 5A consists of Myhre, Chilgren, Lakewood, and Prosper Townships.

Precinct 5B (Mail Ballot — Lake of the Woods Government Center, 206 8^th Ave SE, Baudette)

Precinct 5B consists of Zippel Township.

Precinct 5C (Mail Ballot — Lake of the Woods Government Center, 206 8^th Ave SE, Baudette)

Precinct 5C consists of the Northwest Angle and Islands.

Attached to this resolution, for illustrative purposes, is a map showing said precincts and the location of each polling place.

The resolution was seconded by Commissioner Buck Nordlof the same being put to a vote, was unanimously carried.

Lost Warrant Affidavit

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the application for lost warrant #40114.

Motion to Rescind Painting Quote from Minutes of 11/14/2023

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to rescind the painting quote motion from 11/14/2023 minutes.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the quote from Joy Brandt Painting in the amount of $29,800.00 to paint the interior of the courthouse building. 

LOW Youth Hockey-LG 220 Exempt Permit Approval

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the LOW Youth Hockey-LG 220 Exempt Permit as presented.

Phone Stipend

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve a phone stipend for Appraiser Kristina Roth in the amount of $60.00 per month.

Credit Card Approval

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve a County Credit Card for Appraiser Kristina Roth in the standard amount of $1500.00.

Snowmobile Grant-in-Aid

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the LOW Drifters Grant-in-Aid trail permit.

Resolution to Accept IDC Funds

Resolution

RESOLUTION TO ACCEPT FUNDS FROM IDC

Resolution No. 23-12-08

The following resolution was offered by Commissioner Jon Waibel and moved for adoption:

WHEREAS, Lake of the Woods County Commissioners hereby approves the acceptance of two funds from the IDC for the Economic Development Authority.

NOW THEREFORE, BE IT RESOLVED, that in accordance with the terms set forth by the IDC, the funds will be used for Economic Development Purposes

The resolution was seconded by Commissioner Cody Hasbargen and the same being put to a vote, was unanimously carried.

ARPA Funds

County Auditor-Treasurer Lorene Hanson gave an update on ARPA funds.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to pay for the purchase of a 2023 chassis in the amount of $120,702.00 out of ARPA funds.

NWA Postal Service

The board discussed options for the Northwest Angle Postal Service.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to set a work session for NWA public work on January 23, 2024 following the regular board meeting.

Sick Leave Policy 

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to accept the sick leave policy contingent upon the County Attorney effective January 1, 2024.

County TV

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the contract agreement with KC Tech LLC contingent upon the County Attorney.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof  and carried unanimously to approve the request to pay KC Tech LLC from July 2023 through December 2023 for services rendered.

Northern Tier Propane

The following Resolution was offered by Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following: 

RESOLUTION APPROVING

NORTHERN TIER PROPANE SYSTEM

Resolution No. 2023-12-05

WHEREAS, Lake of the Woods County Board met on December 28, 2023; and,

WHEREAS, Northern Tier Propane, LLC (an LLC organized and existing through the laws of Minnesota with the sole member being Coop Service, Inc of Baudette) has built and is operating a new propane distribution system to serve residential and commercial customers in unincorporated areas within Baudette, Wabanica and Wheeler townships in Lake of the Woods County; and,

WHEREAS, the Lake of the Woods County Board finds that addition of a propane distribution system within the County does enhance overall utility service for its customers; and

WHEREAS, Northern Tier Propane has appeared before this Board and has provided assurances that it has obtained all necessary regulatory approvals for construction and operation of the propane distribution system from applicable regulatory agencies including: 1) the Minnesota Office of Pipeline Safety, 2) the Minnesota Department of Transportation, 3) the Minnesota Department of Natural Resources and 4) the Lake of the Woods County Highway Department; and

WHEREAS, Northern Tier propane has agreed to provide periodic progress reports to this Board regarding development, construction and operation of the propane distribution system; 

BE IT RESOLVED, that Lake of the Woods County Board approves of the establishment of a propane distribution system within unincorporated areas of Lake of the Woods County by Northern Tier Propane, LLC as described above.

LOW Tourism

Patrick Plunket and Joe Henry discussed the articles of incorporation and bylaws.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the articles of incorporation contingent upon the County Attorney.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the bylaws contingent upon the County Attorney.

Public Works

Updates

County Engineer Anthony Pirkl gave an update on various projects that included: Fema Funds, Northerly Park, and Ditch 1.

Permission to Bid

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the request to bid 039-598-072.

ADD TO AGENDA
Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to add Ditch 1 Funds to the agenda.

Ditch 1 Funds

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to use funds from Ditch 1 to hire HDR to create a plan for investigating sloughing and erosion on Ditch 1.

Wheelers Sanitation

Wheelers Point Sewer Board Members and Terms

Alan Thompson       Three Year Term     21 Thru 01/02/2024

Marshall Monk        Three Year Term     21 Thru 01/02/2024

Brian Ney                Three Year Term     23 Thru 01/02/2026

Paul Johnson           Three Year Term     23 Thru 01/02/2026

Justin Ferguson       Three Year Term     19 Thru 01/02/2025

Motion

Motion was made by Jon Waibel, seconded by Cody Hasbargen and carried unanimously to appoint Alan Thompson and Marshall Monk to the Wheeler’s Point Sanitary District Board for a three year term beginning January 2, 2024 thru January 2, 2027. 

EDA Board Member Appointment

Resolution

The following resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to adopt the following resolution:

Re-Appointment of Terms of the economic development authority

Resolution 23-12-09

Whereas Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas the County Board of Commissioners of the County of Lake of the Woods adopted the following:

The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which: Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners

Four (4) Members shall be nominated by the following organizations and appointed by the County Board:

Industrial Development Corporation (IDC) to recommend appointment

Chamber of Commerce to recommend appointment

Lake of the Woods Tourism to recommend appointment

City of Baudette to recommend appointment

The Board Members and 6-year terms are established as follows:

Board Member Term Expires Representing

Steve Theis Jr. 12/31/2023 City of Baudette

James “Buck” Nordlof 12/31/2023 County Board District 1

Jeff Bauers 12/31/2024 IDC

Paul Johnson 12/31/2024 Tourism Board

Ed Arnesen 12/31/2025 County Board District 5

Jon Waibel 12/31/2025 County Board District 4

Brittney Peterson 12/31/2026 Chamber of Commerce

Cody Hasbargen 12/31/2027 County Board District 2 

Joe Grund 12/31/2028 County Board District 3

Whereas the City of Baudette member is to be replaced;

Now, therefore, be it resolved that the County Board of Commissioners of the County of Lake of the Woods hereby rappoints the following board members for a 6-year term;

Board Member              Term Expires Representing

Steve Theis Jr.       12/31/2029 City of Baudette

James “Buck” Nordlof      12/31/2029 County Board District 1 

MIS

Approval of Logging Quotes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the quotes from SHI, Splunk, and Bytespeed for a total amount of $52,966.00 out of ARPA funds.

Old/New Business

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to remove Home Health Care Task Force from old/new business.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to add Unused Wells to old/new business.

Correspondence

The board congratulated Commissioner Jon Waibel on the birth of his baby girl, and County Engineer Anthony Pirkl on the birth of his baby boy both born recently.

Adjourn

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to adjourn the meeting at 11:23 a.m.

Attest: January 9, 2024

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair Ed Arnesen

December 21, 2023

EMERGENCY MEETING

The Lake of The Woods County Board of Commissioners met in an emergency meeting on December 21, 2023 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Vice-Chair Cody Hasbargen called the meeting to order at 5:30p.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Jon Waibel, and Joe Grund. Also Present was Auditor-Treasurer Lorene Hanson, MIS Director Peder Hovland, and Systems Administrator John Butenhoff. Joining by Phone: Commissioner Ed Arnesen, Commissioner Buck Nordlof, and County Attorney Michelle Moren.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously by roll call to approve the agenda.

CLOSED SESSION

Resolution

The following Resolution was offered by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the following:

Resolution Closing Board Meeting

Resolution No. 2023-12-04

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. § 13D.05, subd. 3(b) states that “meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege;” and

WHEREAS, the Lake of the Woods County Board of Commissioners wishes to meet with its attorney to discuss an ongoing investigation pertaining to sensitive data, which data could be construed as confidential/private pursuant to the Minnesota Data Practices Act; and

WHEREAS, it would be detrimental to the interests of the Lake of the Woods County Board of Commissioners to hold a public discussion with its attorney regarding the ongoing investigation and its legal position; and

WHEREAS, there is an absolute need for the Lake of the Woods County Board of Commissioners to obtain confidential legal advice regarding the ongoing investigation and potential legal options in order to maintain the attorney-client privilege.

BE IT RESOLVED, by the Lake of the Woods County Board of Commissioners as follows:

1. The Lake of the Woods County Board of Commissioners hereby closes this meeting based upon the attorney-client privilege pursuant to Minn. Stat. § 13D.05, subd. 3(b);
2. The specific subjects to be discussed, pursuant to Minn. Stat. § 13D.05, subd. 3(b), are the legal strategy of the Board regarding the ongoing sensitive data investigation.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously by roll call to close the closed session and open the regular meeting.

Adjourn

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously by roll call to adjourn the meeting at 6:10p.m.

Attest: December 21, 2023

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Vice-Chair Cody Hasbargen

December 12, 2023

The Lake of The Woods County Board of Commissioners met in regular session on December 12, 2023 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Ed Arnesen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Cody Hasbargen, Buck Nordlof, Jon Waibel, and Joe Grund. Also Present was Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously approve the agenda with the following changes: Add: County TV Translators, NorthWest Angle Forgiveable Loans, Part-time Deputy.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the official minutes of November 28, 2023.

Opioid Bylaws

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Opioid Bylaws as presented.

Update Opioid Committee

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried to add a representative from Lake of the Woods School and Lakewood Health to the Opioid Committee. 

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $16,683.65; Commissioners Warrants $2,445.28; Commissioners Warrants $9,005.90.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the claims against the County as follows: Revenue $69,429.36; Road & Bridge $68,320.93; Joint Ditch $1,000.00; Solid Waste $31,834.19; EDA $2,823.15. 

WARRANTS FOR PUBLICATION

Warrants Approved On 12/12/2023 For Payment 12/15/2023

Vendor Name  Amount

Auto Value Baudette 2,879.43

Baudette/City Of 6,000.00

Braun Intertec Corporation 5,425.00

ByteSpeed, LLC 3,250.00

Cenex Co-Op Services, Inc. 8,185.46

Counties Providing Technology 4,204.00

Farmers Union Oil company 2,344.92

Government Management Group, Inc 3,750.00

Guardian Fleet Safety 21,514.67

Hoffman, Philipp & Martell, PLLC 5,460.00

Howard’s Oil Company 2,051.32

Ironhide Equipment Inc 5,083.70

KGM Contractors Inc 28,520.80

KRIS Engineering Inc 7,559.04

Liberty Tire Recycling, LLC 5,155.70

Mar-Kit Landfill 12,024.50

Moren/Law Offices Of Patrick D 8,725.00

R & Q Trucking, Inc 2,444.00

65 Payments less than 2000 38,830.09

Final Total: 173,407.63

Further moved to authorize the payment of the following auditor warrants: November 28, 2023 for $529,270.59; November 28,2023 for ($604.68); November 28, 2023 for ($903.36); November 28, 2023 for ($3,303.49); November 29, 2023 for $813,963.62; December 6, 2023 for $60,313.13.

Con-Con Fund Application Review

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the allocation request from Lake of the Woods Senior Citizens Council, Inc in the amount of $5,000.00 from the Con-Con funds, Lake of the Woods County development year 2024.

Memorandum of Understanding

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the Memorandum of Understanding between the State of Minnesota Ninth Judicial District, Borderland Treatment LKW Court, and Lake of the Woods County in the amount of $16,000.00 for the year 2024.

Donation from The Family of Roger Birkeland

The Lake of the Woods County Board thanks the Roger Birkeland family for their generous donation to veteran transportation services.

Resolution

Pursuant MN DONATION TO LAKE OF THE WOODS COUNTY

Stat. § 465.03

Resolution No. 23-12-01

The following resolution was offered by Commissioner Jon Waibel and moved for adoption:

WHEREAS, Lake of the Woods County Commissioners pursuant MN Stat. § 465.03 (gifts to counties) hereby accepts a donation from the family of Roger Birkeland for Veterans Transportation in the amount of $110.00.

NOW THEREFORE, BE IT RESOLVED, that in accordance with the terms set forth by the family of Roger Birkeland, the donors, the funds will be used to support veterans travel and transportation services.

The resolution was seconded by Commissioner Cody Hasbargen and the same being put to a vote, was unanimously carried.

Cigarette License-Midwest Dabbin Cabin

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen to approve the cigarette license for Midwest Dabbin Cabin. Voting for: Commissioners: Jon Waibel, Cody Hasbargen, Buck Nordlof, and Joe Grund. Voting against: Commissioner Ed Arnesen. Motion passed.

Permission to Advertise for Legal Publishing Bids

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof to approve the request to advertise for Legal Publishing Bids.

2024 Board Meeting Dates

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the 2024 County Board Meeting dates as follows:

2024 LAKE OF THE WOODS COUNTY BOARD MEETING DATES

January

Tuesday, January 2 (Organizational Meeting)             9:00 a.m. Government Center, Commissioners Room

Tuesday, January 9 9:00 a.m. Government Center, Commissioners Room

Tuesday, January 23 9:00 a.m. Government Center, Commissioners Room

February

Tuesday, February 13 9:00 a.m. Government Center, Commissioners Room

Tuesday, February 27 8:15 a.m. Lake Of The Woods School (TBD)

March

Tuesday, March 12 9:00 a.m. Government Center, Commissioners Room

Tuesday, March 26 9:00 a.m. Government Center, Commissioners Room

April

Tuesday, April 9 9:00 a.m. Government Center, Commissioners Room

Tuesday, April 23 9:00 a.m. Government Center, Commissioners Room

May

Tuesday, May 14 9:00 a.m. Government Center, Commissioners Room

Tuesday, May 28 9:00 a.m. Government Center, Commissioners Room

June

Tuesday, June 11 9:00 a.m. Government Center, Commissioners Room

Monday, June 17 6:00 p.m. Board Of Equalization

Tuesday, June 18 10:00 a.m. NWA

Tuesday, June 25 9:00 a.m. Government Center, Commissioners Room

July

Tuesday, July 9 9:00 a.m. Government Center, Commissioners Room

Tuesday, July 23 9:00 a.m. Government Center, Commissioners Room

August

Tuesday, August 20 9:00 a.m. Government Center, Commissioners Room

Tuesday, August 27 9:00 a.m. Government Center, Commissioners Room

September

Tuesday, September 10 9:00 a.m. Government Center, Commissioners Room

Tuesday, September 24 9:00 a.m. Government Center, Commissioners Room

October

Tuesday, October 8 9:00 a.m. Government Center, Commissioners Room

Tuesday, October 22 9:00 a.m. Government Center, Commissioners Room

November

Tuesday, November 12 9:00 a.m. Government Center, Commissioners Room

Tuesday, November 26 9:00 a.m. Government Center, Commissioners Room

December

Tuesday, December 17 9:00 a.m. Government Center, Commissioners Room

Tuesday, December 17 6:00 p.m. TNT MEETING

Friday, December 27 9:00 a.m. Government Center, Commissioners Room

LAKE OF THE WOODS COUNTY COMMISSIONERS MAY BE ATTENDING THE FOLLOWING:

AMC JOINT LEGISLATIVE CONFERENCE: February 21-22 in St. Paul

AMC LEADERSHIP CONFERENCE: March 27-March 29 in Nisswa

AMC DISTRICT 2 MEETING: UNKNOWN DATE May or June

AMC POLICY COMMITTEE: September 11-13 in Alexandria

AMC ANNUAL CONFERENCE: December 9-11 in Bloomington

LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS

Lake of the Woods County Board of Commissioners will be attending these meetings on the 3^rd 

Thursday of the month at 6:00 p.m. in the Commissioners Room at the Government Center

Land Lease Review

The board reviewed a land lease between Lake of the Woods County and Brian Powers for approximately 13 acres of the tillable portion of Parcel #18.2342.000.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to terminate the land lease due to conditions not being met per the agreement and to no longer lease this portion of land moving forward.

Permission to Advertise for Bids

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the request to advertise for bids for Translators for County TV.

Northwest Angle Forgivable Loan 

Resolution

The following resolution was offered by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and the same being put to a vote was unanimously carried.

COUNTY OF LAKE OF THE WOODS

RESOLUTION NO. 23-12-02

A RESOLUTION TO APPROVE ESTABLISHING A FORGIVABLE LOAN PROGRAM FOR REMOTE RECREATIONAL FACILITIES IN LAKE OF THE WOODS COUNTY AND TO CONFIRM ELIGIBILITY

WHEREAS, in May of 2023, the Minnesota Legislature approved HF Bill 2826 (“Amended Special Law”) amending Minn. Stat. Minnesota Session – Laws 2021, 1st Special Session, Chapter 10, Article 1, Section 2, Subd. 2(z) and Article 2, Section 24; and

WHEREAS, on May 23, 2023, the bill was presented to Governor Timothy Walz and was subsequently approved by Governor Walz on May 24, 2023, and filed with the Minnesota Secretary of State on May 24, 2023; and,

WHEREAS, said amended law provides for an extension of a Forgivable Loan Program for Remote Recreation Facilities in Lake of the Woods County, which facilities were negatively impacted by the Covid-19 pandemic; and

WHEREAS, pursuant to the requirements of the Special Law, as amended, Lake of the Woods County has established a loan program to make forgivable loans to eligible remote recreational businesses that experienced a loss in revenue that is greater than 30% during the time period between March 15, 2021  and March 15, 2022, as compared with the pre-Covid-19 pandemic time period.

WHEREAS, the purpose of the Special Law as amended and the manner in which funds are to be administered are as follows:  To provide emergency recovery support to small businesses located in the Northwest Angle of Lake of the Woods County adversely impacted by the COVID-19 pandemic. The Lake of the Woods County Northwest Angle Forgivable Loan Program consists of up to $2.1 million appropriated by the State of Minnesota through grant contract SPAP-23-0094-P-FY24. Funds will help businesses recoup revenue lost by the border closure. The Forgivable Loan Program was made possible by legislation under Minn. Stat. Minnesota Session – Laws 2021, 1st Special Session, Chapter 10, Article 1, Section 2, Subd. 2(z) and Article 2, Section 24, which empowers the State to enter into a grant agreement with Lake of the Woods County. The grant amount shall be up to $2.1 million. Lake of the Woods County has authorized the Lake of the Woods Economic Development Authority (EDA) to administer the program. The EDA is receiving administrative assistance from Headwaters Regional Development Commission; and,

WHEREAS, the Amended Special law provides that loans shall be made before December 30, 2023; and,

WHEREAS, as of December 7, 2023, Lake of the Woods County commenced making applications available to eligible businesses; and, 

WHEREAS, at a regular Board meeting held on December 12, 2023, the Board of Commissioners of Lake of the Woods County reviewed and discussed the Amended Special Law; and, 

WHEREAS, following discussion and by unanimous vote of all of the members of the Lake of the Woods County Board of Commissioners, the Forgivable Loan Program for businesses at the Northwest Angle was approved for the second year of the Covid-19 shutdown, pursuant to the language passed by the MN Legislature of 2023, and, 

WHEREAS, the Board of Commissioners directed chief clerical officer, Lorene Hanson, Lake of the Woods County Auditor-Treasurer to file with the Secretary of State of Minnesota, a certification stating the essential facts necessary to validly approve the Amended Special Law including a copy of the Resolution.

NOW THEREFORE, BE IT RESOLVED BY THE LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS, LAKE OF THE WOODS COUNTY, MINNESOTA AS FOLLOWS:

1. By unanimous vote, the Board of Commissioners of Lake of the Woods County agrees to administer the forgivable loan program for the businesses of the Northwest Angle according to the provisions of the 2023 legislation. 

2. The chief clerical officer of Lake of the Woods County, Lorene Hanson, Lake of the Woods County Auditor-Treasurer shall forthwith file a certificate with the Minnesota Secretary of State stating the essential facts necessary to confirm County approval of said Amended Special Law. 

3. Eligibility for the forgivable loans shall be based on an eligible business’s pre-Covid-19 fiscal year gross receipts.

4. Lake of the Woods County shall make loans to eligible businesses no later than December 30, 2023. Loans shall be forgiven for eligible businesses if the business remains in operation for at least one year after the date of the loan. 

5. Lake of the Woods County shall provide a report to the legislative committees with jurisdiction over economic development policy and finance on the loans provided to eligible businesses under the special law as amended.

Adopted by the Lake of the Woods County Board of Commissioners, Lake of the Woods County, Minnesota this 12^th day of December 2023. 

Land & Water

Consideration of Conditional Use Permit Application #23-19CU by Leach and Associates, LLC

Tract in Government Lot 2 of Section Thirty-four (34), Township One Hundred Sixty-eight (168) North, Range Thirty-three (33) West- Parcel #03.34.24.040. Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to move more than 10 cubic yards of material within the shore impact zone of Lake of the Woods to repair shoreline damage that occurred during the 2022 high water event. Lake of the Woods is a General Development Lake. 

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following Conditional Use Permit/Findings of Fact #23-19CU by Leach and Associates, LLC to move more than 10 cubic yards of material within the shore impact zone of Lake of the Woods to repair shoreline damage that occurred during the 2022 high water event with the following conditions:

1. CUP also covers any future maintenance.
2. Follow DNR guidelines for rock rip rap.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Leach and Associates, LLC Date:  December 12, 2023

Location/Legal Description:  Tract in Government Lot 2 of Section Thirty-four (34), Township One Hundred Sixty-eight (168) North, Range Thirty-three (33) West – Parcel ID# 03.34.24.040

Project Proposal:  Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to move more than 10 cubic yards of material within the shore impact zone of Lake of the Woods to repair shoreline damage that occurred during the 2022 high water event.

1)  Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )
Why or why not? Shoreline protection.

2)  Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (X)  NO (  )  N/A (  )
   Why or why not? Shoreline protection.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (X)  N/A (  )
   Why or why not? Repairing damage that occurred.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (X)  NO (  )  N/A (  )
   Why or why not? Lakeshore.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (X)  NO (  )  N/A (  )
   Why or why not? Project is to prevent further erosion from occurring.

7. Is the site in harmony with existing and proposed access roads?     YES (  )  NO (  )  N/A (X)
   Why or why not? ___________________________________________________________________________

8. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )
   Why or why not? Residential.

9)  Does the project proposal have a reasonable need to be in a shoreland location? YES (X)  NO (  )  N/A (  )
Why or why not? Lake of the Woods.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (  )  NO (  )  N/A (X)
    Why or why not? ___________________________________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)
    Why or why not? ___________________________________________________________________________
12. Is the site adequate for water supply and on-site sewage treatment systems? YES (  )  NO (  )  N/A (X)
    Why or why not? ___________________________________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)
    Why or why not? ___________________________________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?

YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 

YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

The answers to the questions above, together with the facts supporting the answers and those other facts that exist in the record, are hereby certified to be the Findings of the County Board of Commissioners.

The specific reasons for denial or conditions of approval are as follows: 

1. The Conditional Use Permit covers any future maintenance.
2. The applicant is to follow the Minnesota Department of Natural Resources installation guidelines for rock rip rap.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

December 12, 2023 _____________________________________

Date Ed Arnesen

        Chair, County Board

This is in accordance with the Lake of the Woods County Zoning Ordinance

Consideration of Interim Use Permit Application #23-011U by Tracy and Sandra Pogue

Lot 1, Block 3, River Oaks Plat, Section One (1), Township One-hundred Sixty-one (161) North, Range Thirty-two (32) West- Parcel ID#25.52.03.010. Applicant is requesting an Interim Use Permit as required by Section 1106 of the Lake of the Woods County Zoning Ordinance to operate a short-term vacation rental in a Residential Development Zoning District (R1). Johnson Creek is a tributary river segment.

Motion 

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following Interim Use Permit/Findings of Fact #23-01IU by Tracy and Sandra Pogue to operate a short-term vacation rental in a Residential Development Zoning District (R1) with the following conditions:

1. The interim use permit terminates five (5) years from the date of approval or upon sale or transfer of the property, whichever occurs first.
2. The maximum occupancy is limited to eight (8) individuals as per the submitted application.
3. The established quiet hours are from 10:00 pm to 6:00 am as per the submitted application.
4. No on-street parking is allowed.
5. If applicable, the applicant must meet the Minnesota Department of Health requirements.

Lake of the Woods County Board of Commissioners

Short-Term Vacation Rental Findings of Fact and Decision

Name of Applicant:  Tracy and Sandra Pogue Date:  December 12, 2023

Location/Legal Description:  Lot 1, Block 3, River Oaks Plat

Project Proposal:  Applicant is requesting an Interim Use Permit, as required by Section 1106 of the Lake of the Woods County Zoning Ordinance, to operate a short-term vacation rental in a Residential Zoning District (R1).

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Explain?  The project proposal is located within the Growth Corridor.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

If yes, explain?  Applicant has met the criteria as per the submitted application.

3. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )

Explain?  This type of use is allowed in a Residential (R1) Zoning District.

4. Is the site in harmony with existing and proposed access to the property?     YES (X)  NO (  )  N/A (  )

Explain?  Property has access to Oak Harbor Drive Northwest.

5. Has the applicant adequately demonstrated how the traffic and parking are to be addressed? YES (X)  NO (  )  N/A (  )

Explain?  Applicant indicates parking on site as per the submitted application. No on street parking is to be allowed.

6. Has the applicant provided a map adequately depicting locations of property lines, well and septic system locations, accessory structures, parking areas, and shore recreational facilities?

YES (X)  NO (  )  N/A (  )

Explain?  As per the submitted application.

7. Does the water test meet the Minnesota Department of Health drinking water standards? YES (X)  NO (  )  N/A (  )

Explain?  The water test results are part of the submitted application.

8. Has the applicant identified the maximum number of occupants? YES (X)  NO (  )  N/A (  )

Explain?  The maximum number of occupants is limited to eight (8) people as per the submitted application.

9. Is the current SSTS compliant by evidence of a Certificate of Compliance and is the SSTS adequate to accommodate the identified maximum occupancy? YES (X)  NO (  )  N/A (  )

Explain?  The new system has received a COC and is sized accordingly for the maximum occupancy.

10. Has the applicant established quiet hours? YES (X)  NO (  )  N/A (  )

Explain?  As per the submitted application, the quiet hours are 10:00 pm to 6:00 am.

11. Has the applicant provided a floor plan which includes the number of bedrooms and all other sleeping accommodations? YES (X)  NO (  )  N/A (  )

Explain?  See submitted application.

12. Has the applicant provided an evacuation plan/fire safety protocol and have identified the locations of smoke and Carbon Monoxide alarms and fire extinguishers? YES (X)  NO (  )  N/A (  )

Explain?  See submitted application.

13. Has the applicant identified a local person and their contact information? YES (X)  NO (  )  N/A (  )

Explain?  See submitted application.

14. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?  

YES (  )  NO (  )  N/A (X)

Explain?  No signage is proposed as per the submitted application.

15. Is fencing and/or screening needed to buffer the project proposal from adjacent properties?

YES (  )  NO (X)  N/A (  )

Explain?  No fencing and/or screen is warranted.

The answers to the questions above, together with the facts supporting the answers and those other facts that exist in the record, are hereby certified to be the Findings of the County Board of Commissioners.

The specific reasons for denial or conditions of approval are as follows: 

1. The interim use permit terminates five (5) years from the date of approval or upon sale or transfer of the property, whichever occurs first.
2. The maximum occupancy is limited to eight (8) individuals as per the submitted application.
3. The established quiet hours are from 10:00 pm to 6:00 am as per the submitted application.
4. No on-street parking is allowed.
5. If applicable, the applicant must meet the Minnesota Department of Health requirements.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

December 12, 2023 _____________________________________

Date Ed Arnesen

        Chair, County Board

This is in accordance with the Lake of the Woods County Zoning Ordinance

Mowing of County Property

Land & Water Director Josh Stromlund discussed property located in Section 21, Township 159, Range 30 (Rapid River Township). No action was taken at this time.

Buffer Law Compliance

Land & Water Director Josh Stromlund informed the board that an Administrative Penalty Order will be sent out to several landowners that are out of compliance.

Human Resources

Permission to Hire Appraiser

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the request to hire Kristina Roth as an Appraiser in the Assessor’s Office at Grade 12, Step 1, $23.47 per hour at 280 points effective December 18, 2023.

Law Enforcement Labor Services Contract

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the 2024 Law Enforcement Labor Services Contract effective January 1, 2024.

Part-time Deputy Approval

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the request to increase hours for on call Part-time Deputy Jon Foss to Permanent Part-time Deputy Sheriff at 30 hours per week effective January 1, 2024.

Ditch Authority

Review 2024 Ditch Assessments

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting and open Ditch Authority.

The Ditch Authority reviewed the proposed 2024 Ditch assessments. 

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to close the Ditch Authority meeting and open the regular meeting.

Public Works

Updates

County Engineer Anthony Pirkl gave an update on various Highway and Solid Waste projects.

Final Payment SAP 039-608-026

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the final payment of SAP 039-608-026 for KGM Contractors, Inc. of Angora, MN in the total amount of $4,466,680.39 and hereby authorize final payment of $447,802.27.

County Road Access Discussion

Yulia Bogdanova and Alex Butler came to the board to discuss issues their family is having accessing a road to their property. They would like to come to a peaceful solution with their neighbors. It was the consensus of the board to move forward in prescribing the road access, inform the other parties, and bring back to the board when everything is ready for final motions.

Recess

The Meeting was called to recess at 11:05 a.m. and reconvened at 6:00 p.m.

Truth In Taxation Meeting

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting and open the Public Hearing for Truth In Taxation meeting at 6:00p.m. Members present, Commissioners Joe Grund, Buck Nordlof, Jon Waibel, and Ed Arnesen. Others present, County Auditor/Treasurer Lorene Hanson, Gloriann Fischer, Jim Frohreich, Steve Plovie, Jon Starren, and Julie Starren.

County Auditor/Treasurer Lorene Hanson reviewed the 2024 Proposed County Levy at the Truth In Taxation Public Hearing. 

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to close the public hearing and open the regular meeting at 6:45 p.m.

Resolution

Resolution Adopting

Certified 2024 Budget and Tax Levy

Resolution   2023-12-03

The following Resolution was proposed and moved for adoption by Commissioner Joe Grund:

WHEREAS, the Proposed County Budget for the year 2024 has been reviewed by the Lake of the Woods County Board of Commissioners; and 

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2024:

Revenue Fund $ 2,116,712

Road & Bridge Fund $    500,000

Social Services Fund         $    603,935

Economic Development Authority Fund   $      60,000

2024 Proposed Budget and Tax Levy        $ 3,280,647

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2024:

Twp Road & Bridge $   476,470*

Twp Fire – Baudette $     26,750

Twp Fire – Williams $     17,101

Twp Fire – NW Angle $       6,500

Total $   526,821

2024

* $476,470 for Township Road & Bridge, includes $5,000 Blue Blades and $12,765 Admin of Township Roads (458,705+5,000+12,765=476,470)  

A public meeting to discuss the 2024 Proposed Budget and Tax Levy was held on Tuesday, December 12, 2023, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room. 

The motion was seconded by Commissioner Buck Nordlof, and the same being put to a vote, was unanimously carried. 

Adjourn

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to adjourn the meeting at 6:50p.m.

Attest: December 28, 2023

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair Ed Arnesen