Special County Board Meeting
August 10, 2009
The Lake of the Woods County Board of Commissioners met in special session on Monday August 10, 2009, in the Jury room of the Lake of the Woods County Government Center, with the following members present: Commissioners Todd Beckel, Patty Beckel, Hanson, Moorman and Arnesen. Also present was Human Resources Director, Wade Johannesen. Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.
Public Works Director, Bruce Hasbargen met with the board for his Job Evaluation.
Chair Patty Beckel asked Bruce if he wanted his evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2(b). Bruce chose his to be open.
Social Services Director, Nancy Wendler met with the board for her Job Evaluation.
Chair Patty Beckel asked Nancy if she wanted her evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2(b). Nancy chose hers to be open.
Emergency Management Director, Holly House met with the board for her Job Evaluation. Chair Patty Beckel asked Holly if she wanted her evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2(b). Holly chose hers to be closed.
MIG/GIS Director, Brent Birkeland met with the board for his Job Evaluation. Chairman Patty Beckel asked Brent if he wanted his evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2(b).Brent chose his to be open.
County Assessor, Wayne Bendickson met with the board for his Job Evaluation. Chair Patty Beckel asked Wayne if he wanted his evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2 (b). Wayne chose his to be open.
Veteran’s Service Officer, Rick Rone met with the board for his Job Evaluation.
Chair Patty Beckel asked Rick if he wanted his evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2(b). Rick chose his to be open.
Chair Patty Beckel reported that all of the Department Heads that were evaluated today received favorable ratings.
With no further business before the board, Chair Patty Beckel recessed the meeting at 4:00 p.m.
Attest: Approved: August 25, 2009
______________________________ ___________________________________
Wade Johannesen Patty Beckel
Human Resource Director Chair of the County Board
Commissioner Proceedings
August 11, 2009
The Lake of the Woods County Board met in regular session on Tuesday, August 11, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.
Call to Order
Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Ted Stone, John Oren and Wade Johannesen.
Approval of Agenda
Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Consent Agenda
Motion was made by Commissioner Hanson to approve the consent agenda, for travel: Shelley Phillippe to Brainerd on September 30-October 2 for MWFWCAA Conference-Training. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Approval of Minutes
Motion was made by Commissioner Arnesen to approve the minutes of July 28th regular board meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
County Auditor
Request of Funds
County Auditor, John W. Hoscheid presented a letter of request for funds from Rural Life Outreach of NW Minnesota. No action was taken.
General Service Agreement
County Auditor, John W. Hoscheid met with the board requesting approval of a service agreement with Ron Michaels Consulting, Inc. for implementation of the Manatron/MCCC property tax application.
Motion was made by Commissioner Todd Beckel to enter into agreement with Ron Michaels Consulting, Inc. from the implementation of the Manatron/MCCC property tax application upon the approval of the County Attorney and authorizes County Board Chair and County Auditor to sign. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Public Works Department
Highway Restructure
Public Works Director, Bruce Hasbargen and Human Resource Director Wade Johannesen met with the County Board and discussed the Early Retirement Incentive Program. Bruce and Wade recommended approving the proposal as follows:
Early Retirement Incentive Program (ERIP) – Public Works Department
- General: The Director of Public Works, Lake of the Woods Countyhas proposed a realignment of the department which could result in substantial savings to the County.
- Purpose: The purpose of the realignment is to streamline the department and capitalize on new technologies thereby improving efficiency by reducing non-productive time due to seasonal restrictions and thereby providing significant cost savings to the County.
- Applicability:
- This proposal applies to the Public Works Department and will affect both union and non-union personnel. This proposal is voluntary and provides for an early retirement incentive. It is not an involuntary Reduction in Force (RIF). All applicable contractual union agreements will be strictly adhered to.
- This offer will be extended to employees by seniority and to those who are currently eligible for a full or reduced pension through PERA. This is a one-time offer and is only available to qualified employees for a limited period of time based on job criticality, recruitment time and the needs of the department which are to be determined.
- Scope: This program will endeavor to change out one FT Assistant Engineer, one FT Inspector II and one FT Heavy Equipment Operator positions with a modified FT Assistant Engineer, FT Inspector I/Office Assistant and a part time summer Equipment Operator respectively. It will result in the loss of one seasonal engineering technician.
- Assistant Engineer:
Rationale: Position duties will change. The Assistant Engineer will be the lead for all inspection and surveying duties. Surveying will be done by purchasing the latest GPS capable equipment which will also allow for one less survey position. Savings in survey time will be realized.
Discussion: The Assistant Engineer will be experienced with the latest GPS technology equipment, have excellent computer knowledge and skills for CAD, and will be experienced in dealing with contractors. The County may need to allow for a starting salary above the starting step for the grade assigned to the position. GPS survey equipment and software will need to be purchased.
Estimated Costs/Savings:
Salary and Benefits:
Current Assistant Engineer. $76,000
One Seasonal Survey Position 8,000
Total 84,000
Less Replacement Asst. Eng. 64,000
Annual Savings: $20,000
One Time Costs:
Incentive (50% of base salary/hourly rate) $28,899
Total: $28,899
Recapture in 17.5 months
b. Inspector II:
Rationale: Position duties will change. Assistant Engineer will be the lead for all inspections and surveying. Inspector I/Office Assistant will assist in inspections when needed. Inspector I will also handle GIS duties. A portion of the workload will remain as Office Assistant. Maintenance staff with certifications will also assist with inspections as needed. Electronic timecard software will reduce office time.
Discussion: The Assistant Engineer will need to handle the inspection, surveying and design. The Inspector I/Office Assistant will need to have excellent computer knowledge and skills to assist in design and handle GIS.
Estimated Costs/Savings:
Salary and Benefits:
Current Inspector II $62,000
PT Office Assistant 21,000
Total 83,000
Less FT Inspector I/Office Assistant (JG-8) 43,000
Annual Savings: $40,000
One Time Costs (Inspector II continued):
Incentive (50% of base salary) $22,874
Total $22,874
Recapture in 6.86 months
c. Heavy Equipment Operator:
Rationale: This position will be replaced in the summer with a seasonal employee. Existing staff will cover snowplowing and other winter duties.
Discussion: In the past, this department has had difficulty hiring quality applicants for the seasonal positions. The part time scale may need to be examined. Currently the rate is $12/hr. An increase to $15/hr would cost approximately $3,000.
Estimated Costs/Savings:
Salary and Benefits:
Current Heavy Equipment Operator: $56,000
Total: $56,000
Less PT Seasonal Operator $15,000
Annual Savings: $41,000
One Time Costs:
Incentive (50% of base salary) $20,358
Total $20,358
Recapture in 5.96 months
____________________________________________________________________
Total Annual Savings: $101,000
Total One Time Costs: 72,131
Total Recapture Time (months): 8.57
5. Additional Discussions:
- Considerations:
- Consideration of this offer and acceptance are strictly voluntary. To accept this offer, an employee must sign a release agreement acceptable to the County Attorney waiving rights to pursuing any legal claim against the County, its employees and officers, either elected or appointed, related to this offer. This incentive program is offered in addition to the normal benefits granted to a retiring employee as per current contract/policy/statute. This plan must be approved by the County Board and County Attorney .
- Assumptions:
Base salary is hourly rate or imputed hourly rate for exempts. Allowances for benefits not included and will not be a factor in incentive.
Does not include accumulated comprehensive time which will be paid separately
Motion was made by Commissioner Arnesen to implement the Early Retirement Incentive Program as presented by the Public Works Director. Motion was seconded by Commissioner Hanson and the same being put to a vote carried as follows: Voting for: Commissioner Arnesen, Hanson, Patty Beckel. Voting against: Commissioner Todd Beckel. Abstained: Commissioner Moorman.
human resource Director, wade Johannesen
Personnel Policy Waiver
Human Resource Director, Wade Johannesen met with the board requesting assistance for Catastrophic Illness pay for Peggy Mosher for assistance with a family member.
Motion was made by Commissioner Todd Beckel to approve the Catastrophic Illness pay for Peggy Mosher, upon completion of her probation period to be eligible for the Catastrophic Illness pay. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
2010 Tier 3- Step Increases
Human Resource Director, Wade Johannesen discussed Tier 3 step value raises for eligible permanent part- time employees. The consensus of the board was to include them in the Tier 3 step increase at the step value.
Longevity
Human Resource Director, Wade Johannesen discussed eligibility requirement for longevity for permanent part- time employees. Personnel policy reads that longevity payment for part-time employees begin when the employee has reached the equivalent of five years in time worked. The consensus of the board was those that have reached the five years equivalent will receive the longevity payment.
County Auditor
Claims
County Auditor, John W Hoscheid met with the County Board and requested approval of claims.
Motion was made by Commissioner Hanson to approve the following claims against the county as presented.
Revenue $ 43,715.55
Road & Bridge $ 67,355.83
Co. Development $ 4,539.68
Joint Ditch $ 1,491.51
Solid Waste $ 21,964.53
$ 139,067.10
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 8/11/2009 FOR PAYMENT 8/14/2009
AMOUNT VENDOR NAME AMOUNT VENDOR NAME
457.00 AMERI PRIDE LINEN & APPAREL SE 4028.00 ED ARNESEN
318.91 AUTO VALUE BAUDETTE 504.10 BEST WESTERN KELLY INN STCLOUD
2190.00 BULLBERRY SYSTEMS, INC 342.99 CANON FINANCIAL SERVICES INC
322.95 CANTERBURY INN 18392.38 CENEX CO-OP SERVICES, INC.
13874.31 COLLABORATIVE DESIGN GROUP INC 696.61 CONNEY SAFETY PRODUCTS
669.23 CUSTOM AUTOBODY AND REPAIR 785.22 FARMERS UNION OIL CO.
1568.36 GARY’S AUTO 491.63 GCR TIRE CENTER
375.04 GRAINGER, INC 876.38 HALL’S GUN SHOP
1145.00 HELGESON FUNERAL CHAPEL 4882.00 HOFFMAN, DALE, & SWENSON, PLLC
4013.66 HOWARD’S OIL COMPANY 1118.20 INSIGHT PUBLIC SECTOR
472.00 JOHNSTON FARGO CULVERT INC 314.67 LAB SAFETY SUPPLY, INC.
345.83 LAKE ROAD DIESEL INC 13895.00 LAVALLA SAND & GRAVEL INC
690.68 LOW FOODS 5055.88 LOW HIGHWAY DEPT
500.00 LOW SCHOOL DISTRICT–390 11525.40 MAR-KIT LANDFILL
590.04 METRO FORMS, INC 715.61 MINISTER OF FINANCE
530.00 MN ASSN COUNTY OFFICES-MACO 5603.90 LAW MOREN
1044.00 MSOP-MN SEX OFFENDER PRGRM-462 745.50 NORTHERN FARMERS CO-OP
2601.28 R & Q TRUCKING, INC 500.00 RELIANCE TELEPHONE SYSTEMS, IN
4000.00 RESERVE ACCOUNT 913.94 ROSEAU COUNTY COOPERATIVE ASSN
1000.00 ROSEAU COUNTY SHERIFF 756.92 SILVER CREEK EMBROIDERY
1750.00 SJOBERG’S INC 306.95 M SMITH PUBLISHERS LLC
1965.37 TITAN MACHINERY 1062.44 TONY DORN, INC.
610.68 UNIVERSITY OF MN 3278.53 WALKER PIPE & SUPPLY
6709.56 WIDSETH SMITH NOLTING&ASST INC 6068.21 WOODY’S SERVICE
46 PAYMENTS LESS THAN $300 8,462.74
FINAL TOTAL $139,067.10
Further moved to authorize the payment of the following auditor warrants:
July 28, 2009 $ 21,020.37
July 22, 2009 $ 1,404.17
July 31, 2009 $ 34,426.76
August 4, 2009 $ 826.50
August 6, 2009 $ 11,189.90
The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Recess
The meeting was called to recess at 10:00 a.m. and reconvened at 10:05 a.m. as follows:
Northwest Community Action
Resolution
Gail Peterson and Diane Hayes representing Northwest Community Action met with the board requesting approval of a resolution to support the Homelessness Prevention and Rapid Re-Housing Program. Each State and local community is allocated a specific portion of that money, which Minnesota received 10.3 million. Northwest Community Action, non-profit agencies are required to obtain approval by the local unit of government in the service area, which includes Lake of the Woods County.
Resolution Authorizing Administration of Homelessness Prevention and Rapid Re-Housing Program
Resolution No. 09-08-01
The following resolution was offered by Commissioner Arnesen and moved for adoption:
WHEREAS, the need for homeless prevention and assistance exists in Lake of the Woods County; and
WHEREAS, the Minnesota Department of Human Services (DHS) Office of Economic Opportunity (OEO) has announced the availability of Homelessness Prevention and Rapid Re-Housing Program (HPRP) funding; and
WHEREAS, Northwest Community Action has applied for said funding; and
WHEREAS, Northwest Community Action desires to administer the Homelessness Prevention and Rapid Re-Housing Program (HPRP) in Lake of the Woods County in accordance with all applicable State and Federal regulations; and
WHEREAS, in order to administer the Homelessness Prevention and Rapid Re-Housing Program (HPRP), Northwest Community Action, Inc. must first obtain a resolution of approval executed by the Lake of the Woods County Board of Commissioners and file said resolution with the Minnesota Department of Human Services, Office of Equal Opportunity.
NOW THEREFORE BE IT RESOLVED, that Lake of the Woods County hereby supports Northwest Community Action’s application for funding under the Homelessness Prevention and Rapid Re-Housing Program and Northwest Community Action, Inc. is hereby authorized to administer the Homelessness Prevention and Rapid Re-Housing Program in Lake of the Wood County, according to the program guidelines, contingent upon funding being granted and authorizes Board Chair to sign.
The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
County Surveyor, Donn Rasmussen
Boundary Commission Plat Contract
County Surveyor, Donn Rasmussen met with the board and requested approval of the Boundary Commission plat contract.
Motion was made by Commissioner Hanson to enter into contract with Widseth, Smith and Nolting to prepare a Boundary Commission Plat in Gudrid Township, Lake of the Woods County: with an estimated cost according to the proposal of $10,000. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Emergency Management Director, Holly House
Hazard Mitigation Plan Update
Emergency Management Director, Holly House met with the board to update them on the five year renewal process of the Hazard Mitigation Plan. Holly informed the board that there is grant money available from FEMA for the renewal process of the plan. The consensus of the board was to have Holly move forward with writing the grant.
Hazard Awareness Course
Holly informed the board that various county employees should have a renewal course in Hazard Materials. She informed the board that she would be willing to write a grant for funding to purchase a power point class for this course so the individuals would be able to take the course according to their work schedule.
Public Works Department, Bruce Hasbargen
Public Works Director, Bruce Hasbargen met with the board and updated them on the Oak Harbor Estates road issue. Bruce stated that he has been in contact with Vince Smith and that no new action was taken and that as of now there is no intention to construct the road.
County Ditches
Public Works Director, Bruce Hasbargen met with the board to discuss the unauthorized work that was done by Pieper Farms on a county ditch. Bruce will send Pieper Farms a letter informing them of their cost, which they will pay to the private contractor, and other work that they will need to complete.
Public Hearing
Wetland Appeal- Tom Maiers
Motion was made by Commissioner Todd Beckel to close the regular meeting and open the public hearing as advertised at 11:00 a.m. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Chair Patty Beckel opened the floor to Josh Stromlund, Land and Water Planning Director. Josh went through the findings of fact report and Exhibits 0-20, which are on file and of record from this meeting, from the Technical Evaluation Panel (TEP). The recommendation from the TEP, based upon the findings of this report, was to deny the wetland banking application submitted Mr. Tom Maiers.
Chair Patty Beckel opened the floor to Mr. Clinton Jordahl, consultant to Mr. Maiers. Mr. Jordahl explained their stance and provided Exhibits A-DD, which are on file and of record, which supports their position to approve the wetland banking application. Mr. Jordahl explained to the board that the TEP report contained procedural errors, only highlights certain items that support the TEP recommendation which doesn’t take under consideration the other items that support the application.
Chair Patty Beckel opened the floor to Mr. Dale Krystosek, Board of Water and Soil Resources Senior Wetland Specialist. Mr. Krystosek explained to the board why he was attending the meeting and provided additional support of the TEP’s position.
Chair Patty Beckel brought the discussion back to the board members for questions and comments on this issue.
(Public Hearing was tape recorded)
Findings of Fact and Decision
Remand Order of Wetland Conservation Act Appeal
BWSR File 09-5
Applicant’s Name: Tom Maiers
Applicant’s Authorized Representative: Clint Jordahl, Bonestroo
Order of Remand:
As per this remand order, the Lake of the Woods County Board of Commissioners conducted a public hearing on August 11, 2009, to look at the missing hydrology and lateral effect information to see if it changes the board’s decision. Upon reviewing the revised Technical Evaluation Panel’s (TEP) report and supporting documents as well as the documents submitted during the appeal hearings conducted in March, 2009, it is apparent that we are not the experts on the details that determine if hydrology exists or not and what extent the ditches affect the site. Because of this we must rely upon the experts and the facts they have presented to make our decision.
The Lake of the Woods County Board of Commissioners decision is based upon the following:
- The site lacks evidence of hydrology. There is documentation of above average precipitation and aerial photos which support this conclusion as well as the one inch of rainfall the day prior to the onsite inspection by the TEP at which there was no water present.
- Commissioner Arnesen commented that if undisturbed it could possibly revert back to wetlands.
- There is separate documentation from both the TEP and Mr. Jordahl regarding lateral effect. They both determine that the perimeter ditches have a lateral effect. These ditches therefore have a direct influence on the water table in the area. The difference in numbers is irrelevant to the decision since they both showed lateral effect.
- It would be difficult for adjacent landowner to undertake legal drainage maintenance for the agricultural land.
- The local government unit must consider the extent to which proposed activities are consistent with other plans, such as watershed management plans, land use plans, zoning and master plans.
- The Lake of the Woods County Comprehensive Land Use Plan is used to facilitate future development patterns. Development patterns within the county have been in this area with new subdivisions and amount of building permits issued. This site is seen as developable land due to its close proximity to the current development areas.
- The Lake of the Woods County Comprehensive Wetlands Protection and Management Plan classifies this area as a low priority wetland. Therefore, it is a poor replacement for disturbed wetlands.
- Commissioner Arnesen stated that he disagrees with the Land Use Plan as capital is needed to drive development in an area that is deficient of capital. He believes that the best and highest use of the land is wetland banking.
Therefore, we find the TEP’s report reasonable to support their stance that the majority of the site lacks the hydrology sufficient to qualify as a wetland and the site is a poor location for a wetland bank from a selection, sustainability, and rule requirement perspective.
Motion was made by Commissioner Todd Beckel to X uphold ___reverse the decision rendered on March 24, 2009, which upheld the original decision of January 29, 2009, to deny the wetland banking application submitted by Tom Maiers. Motion was seconded by Commissioner Moorman and the vote carried as follows: All in favor: Commissioner Patty Beckel, Todd Beckel, Moorman and Hanson Opposed: Commissioner Arnesen – based upon private property right issues
Close Public Hearing
Motion was made by Commissioner Todd Beckel to close the Public Hearing at 12:55 p.m. and open the regular meeting. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Public Hearing
Local Water Management Plan
Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:10 p.m. and open the public hearing as advertised.
Chair Patty Beckel requested that Mike Hirst, SWCD Resource Technician present the Local Water Management Plan.
Motion was made by Commissioner Todd Beckel to approve the draft Water Plan Document to be sent to the Board of Water and Soil Resources Regional Supervisor, to be reviewed by other state agencies, and present the plan before the BWSR Northern Subcommittee. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Close Public Hearing
Motion was made by Commissioner Todd Beckel to close the public hearing at 1:45 p.m. and open the regular meeting. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Old/New Business
The County Board discussed the following old and new business:
New:
None
Old:
The board discussed the following old business:
- Remove Boundary Commission from Old/New Business.
- Red Lake Tribe Meeting- possible date of September 8th, need to send written request to be placed on the agenda
There were no new updates on:
- Assessing Agreements, ANI, Capital & General Expenditure Policy, Community Support, Joint Meeting with Roseau County Board, County TV, Land Acquisition, Pilt Payment, Joint Meeting with City of Baudette and LOW School and Township Road Inventory.
Correspondence:
Correspondence from the following, were read and acknowledge:
- MN Counties Insurance Trust (MCIT) Dividend
- MN Dept of Revenue – CPA Reduction
- MN Dept of Revenue – MVHC Unallotment
- AMC Levy Limits and Special Levy
- Motor Vehicle Audit
County Deputy Coroner Request
John Helgeson representing Helgeson Funeral Home and County Sheriff, Dallas Block met with the board to discuss the needs for Deputy Coroner. Dallas will set up a meeting with County Coroner, Dr. Dayer to discuss appointments of Deputy Coroners and will report back to the board.
Land and Water Planning Director, Josh Stromlund
Resolution
Land and Water Planning Director, Josh Stromlund met with the board requesting approval to delegate certain functions with regard to implementation of the Wetland Conservation Act.
A RESOLUTION REGARDING THE ADMINISTRATION OF THE WETLAND CONSERVATION ACT
Lake of the Woods County
Resolution No. 09-08-02
The following resolution was offered by Commissioner Moorman and moved for adoption:
WHEREAS, Lake of the Woods County is authorized by Minnesota Administrative Rules Part 8420.0200, Subpart 2, to delegate certain functions with regard to implementation of the Wetland Conservation Act, including decision authority for exemption, no loss, wetland boundary and type, replacement plan, and wetland banking determinations with its staff.
THEREFORE; BE IT RESOLVED by the Board of Commissioners of Lake of the Woods County that decision authority for exemption, no loss, wetland boundary and type, sequencing determinations, replacement plan, and wetland banking determinations are placed with the Land & Water Planning Director.
Dated: August 11, 2009
Lake of the Woods County
By: ____________________________________
Chair of the Board of Commissioners
The resolution was seconded by Commissioner Arnesen,adopted by a vote of 5-0at the regular meeting of the Board of Commissioners of Lake of the Woods on August 11, 2009.
John W. Hoscheid
Lake of the Woods County Auditor
Social Services Director, Nancy Wendler
Claims
Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.
Motion was made by Commissioner Todd Beckel to approve the following claims against the county:
Commissioners’ Warrants $ 13,512.82
Commissioners’ Warrants $ 10,831.06
Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Community Support Program-RFP
Social Services Director, Nancy Wendler met with the board to discuss the Community Support Program (CSP) Request for Proposals (RFP). Nancy informed the board that the committee met and reviewed the two RFP’s, informed the board that the committee’s recommendation was to go with Merit-Care.
Motion was made by Commissioner Todd Beckel to accept the RFP with Merit Care and authorize Social Services Director, Nancy Wendler to move forward with the contracting process. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Land and Water Planning Director, Josh Stromlund
Performance Evaluation
Land and Water Planning Director, Josh Stromlund, Human Resource Director, Wade Johannesen met with the board for performance evaluation for Josh. Chair Patty Beckel asked Josh if he would like his evaluation open or closed pursuant MN Statute § 13D.05, Subd. 3 (a). Josh requested the evaluation be open. Josh Stromlund received a favorable rating.
Recess
With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 3:50 p.m.
Attest: Approved:
____________________________ ____________________________
John W Hoscheid, County Auditor Patty Beckel, County Board Chair
Commissioner Proceedings
August 18, 2009
The Lake of the Woods County Board met in regular session on Tuesday, August 18, 2009, in the Angle Inlet School, Angle Inlet.
Call to Order
Chair Patty Beckel called the meeting to order at 10:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Present on behalf of the County were: County Auditor John W Hoscheid, Land and Water Planning Director Josh Stromlund, Public Works Director Bruce Hasbargen and County Assessor Wayne Bendickson. Also present were Northwest Angle area residents.
Approval of Agenda
Motion was made by Commissioner Moorman to approve the agenda for the meeting today with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Consent Agenda
Motion was made by Commissioner Hanson to approve the consent agenda for travel: Bruce Hasbargen – August 21–22, 2009 – NACE – Minneapolis, MN; September 9-10, 2009 – District 2 – Bemidji, MN; and September 23–24, 2009 LRRB – Mankato, MN. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Oak Island Association
Correspondence from the Oak Island Landowner Association was reviewed. County Assessor Wayne Bendickson explained valuations and sales ratios on the Northwest Angle. County Auditor John W Hoscheid presented a video and handouts explaining Minnesota Tax and answered questions relating to the Northwest Angle.
District Zoning for Island/Angle
Chair Patty Beckel opened the floor to Dick Gross, Oak Island landowner. Mr. Gross submitted a petition on behalf of the Oak Island Landowners Association for the Lake of the Woods County to implement the following steps:
- To establish District Zoning provisions for the NW Angle Island which will facilitate the development of land use plans and zoning regulations appropriate specifically for this area (Ref: MN Statutes §394.25 subdivision 2);
- Contract the Headwater Regional Development Commission to develop a Comprehensive Land Use Plan specifically for the NW Angle Islands, including suggested zoning for implementing this Plan;
- That in the time between now and the completion of points 1 and 2 above, that there be a moratorium placed on Planned Unit Developments or Common Interest Developments and residential or commercial trailer development;
Mr. Gross discussed and reviewed the material within the petition with all that was present.
Land & Water Planning Director, Josh Stromlund, provided information which included a map of Oak Island indicating the areas of Tribal and State Land. Also, provided with the map were parcel numbers with corresponding acreages. Mr. Stromlund further explained that if a 5 acre minimum was implemented, approximately 50% of the lots would be considered non-conforming which may be a detriment to these landowners. He further explained that most of the lots have been developed and what is left to be developed would be hindered because of the amount of wetlands present on Oak Island.
Discussion in regards to lots being grandfathered in and the minimum lots size ensued.
The County Board of Commissioners reviewed the petition and will refer this document to the Interim County Attorney for review and opinion. No action was taken.
Red Lake Tribal Council
Public Works Director Bruce Hasbargen updated the Northwest Angle residents on issues to be discussed with the Red Lake Tribal Council. He is currently in the process of setting up a meeting with them.
Public Works Director
Public Works Director Bruce Hasbargen requested, with approval of the County Board, to transfer the approval of purchases to the next regular county board meeting on Tuesday, August 25, 2009.
Recess
With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 12:16 p.m.
Attest: Approved: August 25, 2009
____________________________ ____________________________
John W Hoscheid, County Auditor Patty Beckel, County Board Chair
Commissioner Proceedings
August 25, 2009
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 25, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.
Call to Order
Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel and Moorman. Commissioner Hanson was absent. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Ted Stone, and John Oren.
Approval of Agenda
Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Consent Agenda
Motion was made by Commissioner Moorman to approve the consent agenda, for travel: Janet Rudd to St. Cloud on September 17&18 for MDRA Annual Conference. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Approval of Minutes
Motion was made by Commissioner Todd Beckel to approve the minutes of August 10th special meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Motion was made by Commissioner Moorman to approve the minutes of August 11th regular board meeting with changes and August 18th Northwest Angle meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Social Services Director, Nancy Wendler
Claims
Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.
Motion was made by Commissioner Todd Beckel to approve the following claims against the county:
Commissioners’ Warrants $ 13,656.56
Commissioners’ Warrants $ 2,959.29
Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
MinnesotaCare Contract
Social Services Director, Nancy Wendler met with the County Board requesting approval to open an internal position for a Social Worker in the Social Services Department. This position is primarily responsible for providing services to individuals with mental illness. The basic responsibilities include assessing adults who are mentally ill for appropriate mental health services, providing case management services to adults who primarily have a serious and persistent mental illness, providing community awareness of mental health issues, assessing allegations and concerns regarding vulnerable adults, and providing protective services to adults when needed.
Motion was made by Commissioner Todd Beckel to open an internal Social Worker position within the Social Services Department. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Department of Human Service Letter
Chair Patty Beckel and Social Services Director, Nancy Wendler reviewed the letter they received from Tim Wilken, Assistant Commissioner explaining the redesign of the Social Services Departments within the State.
County Auditor
Claims
County Auditor, John W Hoscheid met with the County Board and requested approval of claims.
Motion was made by Commissioner Todd Beckel to approve the following claims against the county as presented.
Revenue $ 9,788.64
Road & Bridge $ 30,331.52
Solid Waste $ 840.00
$40,960.16
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 8/25/2009 FOR PAYMENT 8/28/2009
AMOUNT VENDOR NAME AMOUNT VENDOR NAME
479.83 BEST WESTERN KELLY INN STCLOUD 840.00 COMMISSIONER OF TRANSPORTATION
4933.82 CROP PRODUCTION SERVICES 2520.00 DUSTCOATING, INC
6000.00 HEADWATER REGIONAL DEVELOPMENT 309.93 HSBC BUSINESS SOLUTIONS
7200.00 LAVALLA SAND & GRAVEL INC 600.00 LOW MASTER GARDENER
580.74 M-R SIGN CO, INC 13130.00 DAVID OLSON
469.53 POWERPLAN 455.25 RODERICK RONE JR
579.92 WEST GROUP
27 PAYMENTS LESS THAN $300 2,861.14
FINAL TOTAL $40,960.16
Further moved to authorize the payment of the following auditor warrants:
August 12, 2009 $ 85,220.75
August 12, 2009 $ 4,800.00
August 12, 2009 $ 53,167.23
August 18, 2009 $333,973.48
The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Health Insurance
County Auditor, John W. Hoscheid met with the board to discuss the County’s Health Insurance Rates. John informed the board that the rates increased by 1% and that PEIP is offering a new option called Advantage Plan. The Commissioners requested that John contact PEIP and ask that a representative meet with them and the employees to explain the health plan selection process and to answer questions.
LAKE OF THE WOODS COUNTY HISTORICAL SOCIETY
Update on renovation project/request for funds
Marlys Hirst, Executive Director and Historical Society Board member Dan Crompton met with the board to discuss their 2010 budget and the needs to renovate and add on to the County Museum. They requested funding for three years in the amount of $25,000 per year. The board took no action and said that they would report back to the society after the 15th of September.
Recess
The meeting was called to recess at 10:07 a.m. and reconvened at 10:15 a.m. as follows:
LAKE OF THE WOODS TOURISM BUREAU
2010 Budget
Lake of the Woods Tourism Executive Director, Denelle Cauble and President Tom Kratzke met with the board to discuss their 2010 budget and projected deficit. Denelle informed the board that the Tourism Bureau board looked into the possibility of relocating the Economic Development Office (EDO) into the Tourism Bureau with the likelihood that Wyatt Johnson, Director of the EDO could help in the absence of the tourism bureau staff, requested that the county possible take over the accounts payable and payroll and/ or take care of the cost of the mandated yearly audit for the bureau. Tom requested that there be a time study done on how much time is spent with the collection/payment process of the lodging tax in the Auditor’s Office. County Auditor John W. Hoscheid stated that he would complete the study and report back to the board at the next meeting.
Emergency Management Director, Holly House
Emergency Management Performance Grant
Emergency Management Director, Holly House met with the board requesting approval for the EMPG.
Motion was made by Commissioner Todd Beckel to accept the EMPG and authorize Chair Patty Beckel and Emergency Management Director, Holly House to sign. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Hazard Awareness Course
Holly informed the board that she secured a grant to purchase the power point class for the Hazard Awareness Course and explained that the grant will be arriving and needs to be returned before the next board meeting and asked for the board to approve the grant at this time.
Motion was made by Commissioner Moorman to authorize County Auditor, John W. Hoscheid to sign the Hazard Material Grant. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
county Sheriff
ATV Grant
Chief Deputy Sheriff, Jim Walton met with the board requesting approval for an ATV grant in the amount of $26,000 for a two year period.
Motion was made by Commissioner Arnesen to accept the ATV grant and authorize Chair Patty Beckel to sign. Motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Completion of probation period
Human Resource Director, Wade Johannesen met with the board and recommended that the board approve the satisfactory report for the completion of the probationary period for Dispatcher Peggy Mosher and requested a one step increase.
Motion was made by Commissioner Todd Beckel to accept the recommendation of Human Resource Director, Wade Johannesen for the satisfactory completion of probation for Dispatcher Peggy Mosher and to give a one step increase. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Public Works Department
Purchase of e/ Time Card Database
Public Works Director, Bruce Hasbargen met with the board and discussed the purchase of the e/Time Card Database.
Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase the e/Time Card Database for the Highway Department with the funding from the Township Road and Bridge fund. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Purchase of Pickups and Trailer
Public Works Director, Bruce Hasbargen met with the board and requested to purchase two pickups and a trailer.
Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase two (2) pickups and a trailer as budgeted for the Highway Department. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
NWA Solid Waste concrete slab
Public Works Director, Bruce Hasbargen informed the board that he would like to complete the concrete slab that was budgeted for the NWA Solid Waste facility.
Motion was made by Commissioner Arnesen to approve the budgeted amount of $5,000 for the concrete slab to be poured at the NWA Solid Waste facility. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Budget Dates
The board asked Bruce if he would be available on September 8, 2009 (regular scheduled board meeting date) at 7:00 a.m. to review the Highway Departments budget. Bruce stated that he will be able to be there at that time.
County Auditor
Correspondence: Regional Park & Trail/ Legislative Audit- lands
John informed the board that there will be a meeting on September 9, 2009 at 10:00 a.m. in Little Falls MN to discuss Park and Trail Funds that are available through the Legacy Amendment Act and asked if someone could attend. Commissioner Arnesen stated that he would look at his schedule.
John informed the board that the Minnesota Legislative Audit would like to meet with some of them to discuss surplus DNR lands, adequacy of funding, easements, PILT/local government services and any issues with tax-forfeited lands on September 17th. Some of the Commissioners had conflicts with that date and requested that they change the date to September 15th. John will check on an alternate date and get back to the Commissioners.
EMERALD ASH BORER
Commissioner Todd Beckel talked about the Emerald Ash Borer that has been found in Minnesota, but and poses a great risk to the State’s Ash trees. Commissioner Todd Beckel distributed hand outs on the Ash Borer.
Recess
The meeting was called to recess at 11:55 a.m. and reconvened at 1:00 p.m. as follows:
Land and Water Planning Director, Josh Stromlund
Energy Exchanger
Land and Water Planning Director, Josh Stromlund and Gregg Hennum representing Sportsman’s Lodge met with the board to discuss the construction and placement of an Energy Exchanger. Josh explained the system to the board and informed the board that Minnesota Administrative Rule 6115.0211, Subpart 6b, requires that the construction of privately owned structures shall be permitted only when a federal, state, or local governmental agency accepts responsibility for future maintenance of this type of facility or its removal in the event that the private owner fails to maintain or abandons the facility. This would require a resolution of acceptance of responsibility for this project. After discussion, the board requested that this be referred to Interim County Attorney, Michelle Moren.
Lake of the woods water sustainability foundation
Annual Report
Executive Director, Todd Sellers, met with the board and presented the annual report for the foundation.
Old/New Business
The County Board discussed the following old and new business:
New:
- Public Hearing for the City of Baudette Annexation- September 28, 2009 at 6:00 p.m. at the Ambulance Garage.
Old:
The board discussed the following old business:
- Township Road Inventory- Bruce to talk to Mike Carroll for the time line on this project.
- County TV- John will call Lee Hervey for an update
There were no new updates on:
- Assessing Agreements, ANI, Capital & General Expenditure Policy, Community Support, Joint Meeting with Roseau County Board, County TV, Land Acquisition, PILT Payment, Joint Meeting with City of Baudette and LOW School, Red Lake Tribe Meeting, Township Road Inventory, Oak Island Petition and Deputy Coroner.
Recess
With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 2:00 p.m.
Attest: Approved: September 8, 2009
____________________________ ____________________________
John W Hoscheid, County Auditor Patty Beckel, County Board Chair