June, 2010

Commissioner Proceedings

Special County Board Meeting

June 1, 2010

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, June 1, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 2:00 p.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid and Wade Johannesen.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda for the special meeting today. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Public Works Director Vacancy

Appointment of Public Works Director

Assistant Engineer Bill Sindelir met with the County Board to discuss the Public Works Director vacancy. Also attending was Jeff Pelland and Marti Carlson.

The County Board discussed appointing Bill Sindelir as Acting Public Works Director, in the interim of the Public Works Director vacant position. Chair Arnesen made a monetary offer to Bill Sindelir appointing him as an Acting Public Works Director. Bill thanked him for the offer and said he would have to decline the compensation that was offered. He stated that he has worked for Lake of the Woods County for 38 years and has accepted this interim position before; he does not want to cost the county any more than he feels is necessary. Bill said that he would gladly accept the job until the County Board has made a decision as to how they are going to proceed; and that he would not want a pay increase of more than $900 per month.

Motion was made by Commissioner Todd Beckel to appoint William “Bill” Sindelir as Acting Public Works Director, with a pay increase of $900 per month, beginning June 1, 2010, until further notice. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Acting Public Works Director, Bill Sindelir stated that he would contact and inform State Aid District Engineer, Lou Tasa with the County Boards appointment of Acting Public Works Director.

Recess

Chair Arnesen recessed the meeting at 2:30 p.m. and reconvened at 2:32 p.m. as follows:

Public Works Director Vacancy Cont

The County Board discussed the option of sharing a County Engineer with another County. It was the consensus of the County Board to have Commissioner Todd Beckel contact Beltrami County to see if they would be interested in an agreement with Lake of the Woods County to share their County Engineer. Commissioner Todd Beckel would update the County Board on Tuesday, June 8, 2010.

Other

The County Board discussed items to be placed on the next County Board agenda which included the following:

Set Budget Meeting Dates;
Update on Road Inventory;
Committee Selection for the Committees Bruce Hasbargen was appointed to;
Discussion of County Engineer/Public Works Director;
Update on Beltrami County’s Response to Sharing a County Engineer

Recess

There being no further business before the County Board, Chair Arnesen called the meeting to recess at 3:10 p.m.

Attest: Approved: June 8, 2010

______________________________ ___________________________________

John W Hoscheid Edward Arnesen

County Auditor County Board Chair

Commissioner Proceedings

June 8, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 8, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions:

MN Department of Public Safety Agreement; Lorene Hanson to St. Cloud for MCIT training; Crisis Resource thank-you letter and Property Inventory. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Julie Berggren and Ruth Rizzito Brainerd on June 9, 2010 for LexIpool training; Holly House to Bemidji on June 23-24, 2010 for HSEM meeting; Rita Krause to St. Paul on June 23-24, 2010 for State Child Support Meeting; Lorene Hanson to St. Cloud on June 10, 2010 for MCIT training. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of May 25, 2010 regular meeting, May 27, 2010 special meeting and June 1, 2010 special meeting; with changes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims and contracts.

Motion

Motion was made by Commissioner Patty Beckel to approve the following claims against the county:

Commissioners’ Warrants $11,237.58

Commissioners’ Warrants $ 9,029.31

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Contracts

Motion was made by Commissioner Moorman to approve the contract between MeritCare Thief River Falls/Northwest Medical Center (NWMC) and Lake of the Woods County Social Services for 2010 for the provision of onsite mental health physician’s assistant services and to authorize Chairman Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between LifeCare Behavioral Health Services and Lake of the Woods County Social Services for 2010 for the provision of clinical supervision/consultation for agency staff and to authorize Chairman Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

Revenue $ 23,375.14

Road & Bridge $ 20,899.37

Co. Development $ 6,606.44

Solid Waste $ 28,230.55

$ 79,111.50

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 6/08/2010 FOR PAYMENT 6/11/2010

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

507.93 AUTO VALUE BAUDETTE 331.80 BEN FRANKLIN

2530.00 BURG ELECTRONIC RECOVERY 342.99 CANON FINANCIAL SERVICES INC

1675.00 ELECTION SYSTEMS & SOFTWARE, I 3139.53 ESRI

702.13 FARMERS UNION OIL CO. 302.80 HOMETOWN HARDWARE

661.19 HOWARD’S OIL COMPANY 2840.00 BRIAN JOHNSON

2638.96 JOHNSTON FARGO CULVERT INC 1830.01 LAKE ROAD DIESEL INC

918.75 LAKEWOOD HEALTH CENTER 480.00 LAW ENFORCEMENT TRAINING SERVI

1519.82 LOCATORS SUPPLIES INC 432.47 LOW FOODS

3906.25 LOW HIGHWAY DEPT 484.00 LOW TRANSFER INC

9201.60 MAR-KIT LANDFILL 903.00 MN COUNTIES INSURANCE TRUST

375.00 MN OFFICE OF ENTERPRISE TECHNO 5427.00 LAW MOREN

473.44 NOBLE THRIFTY WHITE 5925.44 NORTH AMERICAN SALT CO

2036.58 NORTH EAST TECHNICAL SERVICE,I 730.02 NORTHERN FARMERS CO-OP

667.06 THE NORTHERN LIGHT 331.26 OFFICE DEPOT

490.06 POWERPLAN 817.60 PRO MAC MANUFACTURING LTD

410.46 QUILL CORPORATION 2601.28 R & Q TRUCKING, INC

4000.00 RESERVE ACCOUNT 842.30 RTVISION INC

912.05 GEORGE SWENTIK 409.47 T R JOBBING

4607.10 T-C LIGHTING 600.00 TAKE A KID FISHING

328.44 TONY DORN, INC. 497.05 TRUE VALUE

6639.77 WIDSETH SMITH NOLTING&ASST INC 318.65 ZIEGLER, INC

38 PAYMENTS LESS THAN $300 4,323.24

FINAL TOTAL: $79,111.50

Further moved to authorize the payment of the following auditor warrants:

May 24, 2010 $ 728,880.07

May 25, 2010 $ 120,213.49

May 26, 2010 $ 15,319.12

June 3, 2010 $1,096,714.41

June 7, 2010 $ 975.50

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Chairman Arnesen excused himself from the meeting and Vice-Chair Moorman resumed the meeting as follows:

Liquor License

County Auditor, John W. Hoscheid met with the board requesting approval for the renewal of Intoxication Liquor, 3.2 Malt Liquor and Cigarette license.

Motion

Motion was made by Commissioner Patty Beckel to approve the following licenses: Intoxicating Liquor, 3.2 Malt Liquor and Cigarette; from July 1, 2010, to June 30, 2011, contingent upon the approval of the County Sheriff, County Attorney and all property taxes and lodging taxes are paid to date.

On/Off Sale and Sunday Liquor License:

Adrian’s Resort, Angle Inn Resort, Ballard’s Resort, Borderview Lodge, Jerry’s Restaurant and Lounge, Morris Point Lakeview Lodge, Riverbend Resort, Rock Harbor Lodge, Sportsman’s Lodge, Wigwam Resort, Zippel Bay Resort, North Point Bar & Grill, Sportsman’s Oak Island Lodge and Randall’s Resort;

On-Sale and Sunday Liquor License:

Cyrus Resort, Ken-Mar-Ke Resort, Flag Island Resort, Wheelers Point Resort, Schuster’s Resort and Elkhorn Outfitters Inc;

Off-Sale Only:

Log Cabin Liquors Inc;

Cigarette License:

Adrian’s Resort, Ballard’s Resort, Bay Store, Borderview Lodge, Cenex, City of Williams, Cyrus Resort, Border Bait, Holiday Station, Howard’s, Jeanette Mcatee, Lake of the Woods Foods, Log Cabin Bait, Log Cabin Liquors, Long Point Resort, Morris Point Lakeview Lodge, North Point Bar & Grill, Riverbend Resort, Rock Harbor Lodge, Sportsman’s Lodge, Sportsman’s of Oak Island Lodge, Too Tall’s, Wheeler’s Point and Zippel Bay Resort;

3.2 On-Sale Malt Liquor:

Long Point Resort, Ship’s Wheel Resort and Oak Island Resort;

3.2 Off-Sale Malt Liquor:

Bay Store, Cyrus Resort, Border Bait, Long Point Resort, Oak Island Resort, Rock Harbor Lodge, Log Cabin Bait and Flag Island Resort.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Commissioner Arnesen abstained from voting.

Chairman Arnesen resumed position of the Chair.

Clarence Nash

Mr. and Mrs. Clarence Nash met with the board requesting that the street names be designated as Chandler Road between block 3 and block 2 in Marina Drive Estates and not Katie Road; and the road between block 1 and block 2 to be designated as Katie Road in Marina Drive Estates and not Chandler Road. Mr. Nash informed the board that he spoke to the only other property owner on Chandler Road and he had no objection to Mr. Nash’s request.

Motion

Motion was made by Commissioner Patty Beckel to change Katie Road to Chandler Road in Marina Drive Estates, between block 3 & 2 and change Chandler Road to Katie Road between block 1&2 in Marina Drive Estates and request that MIS department go through the procedures to change the names and contact Mr. Nash and other property owners involved with the name change. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Minnesota Small Business Development Center

County Auditor, John W. Hoscheid met with the board to discuss a request for funding from the Minnesota Small Business Development Center.

Motion

Motion was made by Commissioner Patty Beckel to contribute to the Minnesota Small Business Development Center $500.00 per year, for the years of 2011, 2012 and 2013, with the funding from the Con-con fund. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Line Workers School Lease Agreement

The board discussed the lease agreement for the Line Workers School, changes are still being made. Mike Reed, Economic Development Assistant introduced Monte Johnson, Dean of Academics & Student Services from Wadena Technical School to the board. Also meeting with the board was North Star Manager, Dan Haskins and Karl Frigaard from Northwest Community Action and informed the board that the REDLAG applications are completed and that the school building plans are not finished as of today and that the bid date may need to be changed.

Appointment of 2010 Election Judges and hourly pay

County Auditor John W Hoscheid met with the County Board to approve election judges for the primary and general elections; and request a pay increase for the election judges.

Motion

Motion was made by Commissioner Hanson to approve the following election judges for the 2010 primary and general elections: Mary Marhula, Dorothy Chapman, Louise Menk, Gretchen Levasseur, Christie Russell, Sunny Dorow, Sandy Peterson, Judy Johnson, Sharon Feldman, Marge Hancock, Shelley Pepera, Aprille Levasseur, Rita Krause, Jodi Ferrier, Margie Sporlein, Lois Dally, Jacquelin Becklund, Stacy Novak, Dale Boretski, Steve Sindelir, Dawn Christianson, Darren Olson, Lorene Hanson and Nancy Olson. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to approve the hourly pay for election judges as follows: head election judges at $9.75 per hour and election judges at $9.25 per hour; effective with the 2010 election. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2011 Budget Dates

The board discussed budget dates for 2011.

Motion was made by Commissioner Moorman to set the following dates for the 2011 budget:

Date Location Time

July 13, 2010 Commissioners’ Room 7:00 a.m.

July 13, 2010 Commissioners’ Room 2:00 p.m.

July 23, 2010 Jury Room 8:00 a.m.

July 27, 2010 Commissioners’ Room 7:00 a.m.

July 30, 2010 Commissioners’ Room 8:00 a.m.

August 3, 2010 Commissioners’ Room 8:00 a.m.

August 9, 2010 Commissioners’ Room 7:00 a.m.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Committee Vacancies

The board discussed the vacancies on various committees on which Bruce Hasbargen was appointed to for the year 2010.

Motion

Motion was made by Commissioner Todd Beckel to appoint the following to the vacant committees as follows: AMC Transportation and Area Transportation Advisory Board- Bill Sindelir; Building and Safety Committee- Bill Sindelir; Personnel Committee- Bill Sindelir; Hwy 11 Task Force/Transportaiton Alliance- Bill Sindelir; Information Systems/Technology Committee- Boyd Johnson; LOW Affordable Housing/Loan Committee- Sue Ney; Motor Pool Committee- Jeff Pelland; Park Commission- Bill Sindelir; Solid Waste Committee/Household Waste- Bill Sindelir; Township Road and Trails- Bill Sindelir and Boyd Johnson. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Sharing County Auditor- Interim

County Auditor, John W. Hoscheid informed the board that Roseau County requested that John serve as Interim County Auditor due to the retirement of Roseau County Auditor, Ann Granitz.

Motion

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to serve as Interim County Auditor, for Roseau County until December 31, 2010 and authorize Chairman Arnesen to sign the Memorandum of Understanding with Roseau County, contingent up the review of Interim County Attorney, Michelle Moren. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Purchase of Pressure Washer

Assistant Engineer, Bill Sindelir met with the board requesting authorization to purchase a pressure washer.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Department to purchase a new pressure washer in the amount of $10,134.65 from the Highway Equipment Reserve Fund. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Road Inventory Update

Engineering Technician/Administrative Assistant, Boyd Johnson met with the board and updated them on the Road Inventory and stated that he would present a power point at the June 22, 2010 meeting.

County Engineers Position Vacancy

There was no update from Beltrami County for Interim Lake of the Woods Public Works Director.

PUBLIC HEARING

Judicial Ditch 16 Abandonment

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:09 a.m. and open the Public Hearing for Judicial Ditch 16. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Chairman Arnesen acknowledged a petition for partial abandonment of Judicial Ditch #16, pursuant to MN Statutes § 103E.805 from the Minnesota Department of Natural Resource; there were no comments from the floor and no letters received.

Resolution

The following resolution was offered by Commissioner Kenneth Moorman and moved for adoption:

Partial Abandonment of Judicial Ditch #16

Resolution No. 10-06-02

WHEREAS, Lake of the Woods County abandons a portion of Judicial Ditch #16, in Section 36, Twp 162 N, R 33 W (Zipple Twp) and the northern boundary of Section 1, Twp 161 N, R 33 W (McDougald Twp).

WHEREAS, the portion to be partially abandoned is described as the SW corner of the SE¼, Section 36 (Zipple Twp) and continuing East for a distance of ½ mile to the SE corner of the SE¼ of Section 36 (Zipple Twp).

WHEREAS, the position of the ditch to be abandoned lies within the boundaries of the Graceton Wildlife Management Area.

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Commissioners, on June 8, 2010 abandons the ½ mile of Judicial Ditch #16 as described above.

Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to close the public hearing at 11:13 a.m. and open the regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote was unanimously carried.

RECESS

The meeting was called to recess at 11:14 a.m. and reconvened at 11:20 a.m. as follows:

COUNTY AUDITOR

MN Public Safety Contract

County Auditor, John W. Hoscheid met with the board requesting approval for the lease agreement with the State of Minnesota, Department of Public Safety for a motorcycle skill test course.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 10-06-01

State of Minnesota Lease Agreement with the Department of Public Safety

BE IT RESOLVED, that Lake of the Woods County will enter into a lease agreement with the State of Minnesota, Department of Administration acting for the benefit of the Department of Public Safety for an area approximately 30’X75’ in the south parking lot of the County Government Center for the use only as a motorcycle skill test course beginning July 1, 2010 and terminating June 30, 2013.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid and County Chairman are hereby authorized to sign such lease upon the approval of the County Attorney.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

ECONOMIC DEVELOPMENT

The board discussed their intention to adopt a resolution to create a committee to recommend options for a County Economic Development Authority.

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 10-06-03

Creation of a Committee to Recommend Options for an EDSP

WHEREAS, Lake of the Woods County Board of Commissioners have considered creating a County Economic Development Authority for Lake of the Woods County;

WHEREAS, Lake of the Woods County Board of Commissioners have given notice to all local government units and development agencies within the county pursuant MN Stat. § 469.1082, subd.2;

NOW THEREFORE, BE IT RESOLVED THAT, Lake ofthe Woods County Board of Commissioners have agreed to create a committee to recommend options for an Economic Development Service Provider pursuant MN. Stat. §469.1082, subd.2.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Potential Committee Members

The board discussed the potential committee members for recommending options for an Economic Development Service Provider. Commissioners Patty Beckel and Moorman will set a date and give to County Auditor, John W. Hoscheid.

Motion

Motion was made by Commissioner Patty Beckel to authorize County Auditor, John W. Hoscheid to send a letter of the committee meeting date to the following potential committee members; 2 County Board Commissioners, 2 City of Baudette Council Members, 2 City of Williams Council Members, 2 Lake of the Woods School Board Members, 1 Baudette/Lake of the Woods Chamber Member, 1 Northwest Angle Chamber Member, 1 Lake of the Woods County Tourism Member, 1 Lake of the Woods Industrial Development Commission Member,1 Bank Member,1 Housing Rehabilitation Authority Member,1 Hospital – Lakewood Health Member. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

OLD/New Business

There was no new update on:

ANI
Red Lake Tribe
Oak Island Petition

There were updates on:

Land Acquisition; the DNR would consider selling 1.5 acres known as Jim’s corner
Team Building; Department Heads would like a 2 hour session on “Meeting Customer Needs”
Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- hand out on expenditures
Grand Theater; Chairman Arnesen will talk to County Assessor
Property Inventory; Commissioners will talk to the Departments that have not handed in their office inventory
County TV; still trying to coordinate meeting date

RECESS

The meeting was called to recess at 12:00 p.m. and reconvened at 1:00 p.m. as follows:

PLANNING COMMISSION

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:01 p.m. and open the Planning Commission. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC HEARING NOTICE

LAKE OF THE WOODS COUNTY PLANNING COMMISSION

There will be a Lake of the Woods County Planning Commission hearing Tuesday, June 8, 2010, at 1:00 p.m. in the Commissioners Room of the County Government Center in Baudette, Minnesota . The Board will consider the following requests:

James Herzog Lot 8, Block 3, Winter-Sett A Conditional Use Permit as

Winter-Sett Resort Estates – Section 9, T-162N, required by the Lake of the

R-33W (Zippel Township) Woods County Zoning

Parcel # 18.51.03.080 Ordinance, to allow a commercial

business consisting of a single unit resort with lodging in a Residential Development District.

John Josephson Lot 3, Block 1, Y Not Jochim’s A Conditional Use Permit as

Happiness On Water Retreat – Section 20, T-161N, required by the Lake of the

R-31W (Baudette Township) Woods County Zoning

Parcel # 24.61.01.030 Ordinance, to allow a commercial

business consisting of a guided fishing service with lodging in a Residential Development District.

Ken & Verna Pieper A 8.35 acre tract in the SW¼ of the A Conditional Use Permit as

NW¼ and a 4.00 acre tract in the required by the Lake of the

NW¼ of the SW¼ of Section 17, Woods County Zoning

T-161N, R-33W (McDougald) Ordinance, to allow a commercial

Parcel # 22.17.23.010 business consisting of a green house, garden center, mercantile and services in a Natural Environment District.

James Herzog- Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented James Herzog’s application requesting a Conditional Use Permit to allow a commercial business consisting of a single unit resort with lodging in a Residential Development District. A letter was received in opposition from the Strandberg’s and one comment from Maria Hall was heard with no opposition of a resort. This application was tabled until July 13, 2010 Planning Commission for more information.

John Josephson- Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented John Josephson Conditional Use Permit to allow a commercial business consisting of a guided fishing service with lodging in a Residential Development District. No opposition from William Ronacek, Tony Jochim or Wade Johannesen. No letters were received.

Ken & Verna Pieper-Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented Ken & Verna Pieper’s application requesting a Conditional Use Permit to allow a commercial business consisting of a green house, garden center, mercantile and services in a Natural Environment District. No letters were received and no comments from the floor were heard.

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 2:40 p.m. and open the regular meeting. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Committee Reports

Commissioner Todd Beckel reported on:

AMC District Meeting
Northern Counties
MRCC

Commissioner Patty Beckel reported on

Wheelers Point Sewer

Correspondence:

AMC; Arrowhead Library System; Examples of Economic Development Authorities; Crisis Resource thank-you letter

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:16 p.m.

Attest: Approved: June 8, 2010

____________________________ ____________________________

John W. Hoscheid County Auditor Edward Arnesen, Chairman of the Board

Commissioner Proceedings

June 15, 2010

The Lake of the Woods County Board met in regular session on Tuesday, June 15, 2010, in the Angle Inlet School, Angle Inlet.

Call to Order

Chair Arnesen called the meeting to order at 10:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Present on behalf of the County were: County Auditor John W Hoscheid, Land and Water Planning Director Josh Stromlund and County Assessor Wayne Bendickson. Also present were: Senator Saxhaug, Penny Mio Hirst and many area residents.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following change: “Removal of the motion to re-set the bid opening date for the Line Workers School”. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consent Agenda

There was no consent agenda for the meeting today.

Senator Saxhaug

Senator Saxhaug met with the Lake of the Woods County Board. He gave a “2010 Lake of the Woods County Wrap Up” with highlights including: PILT, Bonding for Williams Sewer, MN Historical and Cultural Grants and Enhanced Drivers License.

Deb Kellerman

Summary of Oak Island Land Owners Survey

Deb Kellerman met with the Lake of the Woods County Board and presented the history and a “Summary of Oak Island Landowners Association Survey”. She stated that when the Oak Island Landowners Association was formed, the concerns at that time were presented in a petition to the Lake of the Woods County Board on August 18, 2009, with no action taken. In November, 2009, the Lake of the Woods County Board asked the Oak Island Landowners Association to re-survey landowners (and include all islands, not just Oak Island). A public hearing for June 15, 2010, was scheduled to discuss the components of the petition and to hear the results of the landowner survey.

Deb updated the County Board and said that there were 214 surveys mailed out and summarized the results for all in attendance. (A copy of the survey is on file in the Lake of the Woods County Auditor’s Office.)

Planning Commission – Public Hearing – Oak Island Petition

Motion to Open Public Hearing

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:10 a.m. and open the Planning Commission. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Chair Arnesen opened the Planning Commission for the Oak Island Petition:

To establish District Zoning provisions for the NW Angle Island which will facilitate the development of land use plans and zoning regulations appropriate specifically for this area (Ref: MN Statutes §394.25 subdivision 2);
Contract the Headwater Regional Development Commission to develop a Comprehensive Land Use Plan specifically for the NW Angle Islands, including suggested zoning for implementing this Plan;
That in the time between now and the completion of points 1 and 2 above, that there be a moratorium placed on Planned Unit Developments or Common Interest Developments and residential or commercial trailer development.

The Lake of the Woods County Board received comments and testimonies from Oak Island landowners and many area residents. County Auditor John W Hoscheid read correspondence from the following: Scott Vickaryous, Bonnie Neumiller, David Vickaryous, Marvin and Debbie Butler, Brenda and Paul Brandt, Robert Heise and Greg Krzoska.

Motion to Close Public Hearing

Motion was made by Commissioner Todd Beckel to close the public hearing at 1:25 p.m. and open the regular meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Request For Motion

Chair Arnesen requested a motion to accept the Oak Island Petition as presented. With the lack of a motion made, there was no action taken. Deb Kellerman addressed the County Board and asked them to consider the 98 petitioners in favor of this petition. The County Board discussed the additional comments received.

Line Workers School

The motion to re-set the bid opening date was removed from the agenda today and was rescheduled for action on the June 22, 2010 regular board meeting. Commissioner Todd Beckel gave an update on the status of the Line Workers School.

Bernard Wetland Bank

Land and Water Planning Director, Josh Stromlund met with the County Board and gave an update on the Bernard Wetland Banking Project.

Motion was made by Commissioner Todd Beckel to authorize County Board Chair Arnesen and County Assessor Wayne Bendickson to sign “Part B” of the Bernard Wetland Banking Application. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business:

ANI
County TV
Grand Theater
Land Acquisition
Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund
Line Workers School
Oak Island Petition
Red Lake Tribe
Team Building
Township Road Inventory

The County Board would like the following items to be placed on the next County Board Meeting Agenda:

County Sheriff — NW Angle Reverse 911 Update
Public Works Dept — Northwest Angle Barge Run

Committee Reports

There were no committee reports or further correspondence received.

Recess

With no further business before the County Board, Chair Arnesen called the meeting to recess at 2:47 p.m.

Attest: Approved: June 22, 2010

____________________________ ____________________________

John W Hoscheid, County Auditor Ed Arnesen, County Board Chair

Lake of the Woods County

Board of Equalization

June 15, 2010

The Lake of the Woods County Board of Equalization met on Tuesday, June 15, 2010, in the Commissioner’s Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 6:00 p.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson, Ken Moorman and County Auditor John W Hoscheid. Also present were: County Assessor Wayne Bendickson, Assistant Assessor Dale Boretski, Gloriann Olson and Jim Clementson. Deputy Auditor Stacy Novak swore in the members of the Lake of the Woods County Board of Equalization.

Property Owners

County Board Chair Arnesen explained that all appeals would be heard before any action would be taken.

Meeting with the County Board was Michael J Culliton, property owner in Gudrid Township. County Assessor Wayne Bendickson reviewed the values of similar properties in this area.

Meeting with the County Board was George M Swentik, property owner in Baudette, Spooner and Victory Townships. County Assessor Wayne Bendickson reviewed the values of similar properties in this area.

Meeting with the County Board was Merlin L Johnson, property owner in McDougald Township. County Assessor Wayne Bendickson reviewed the values of similar properties in this area and explained that on his property the limited market value was removed from the prior year, thereby increasing the value this year.

Meeting with the County Board was James H Burns, property owner in Wheeler (Platted) Township. County Assessor Wayne Bendickson reviewed the values of similar properties in this area.

Commissioner Todd Beckel presented a voicemail received from Michael Clark, property owner in Baudette Township. The information left on the voicemail was incomplete for any action to be taken.

Actions

After hearing all the appeals, questions and comments, the following action was taken:

Michael J Culliton, property owner in Gudrid Township, Parcel No. 31.12.14.010; it was the consensus to have the County Assessor Wayne Bendickson meet with Mr. Culliton and reassess his property.

George M Swentik, property owner in Baudette Township, Parcel No. 24.28.31.000; motion was made by Commissioner Arnesen to reduce the land value from $650 per acre to $550 per acre. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, carried as follows: For: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman; Against: None; Abstaining: County Auditor John W Hoscheid.

James H Burns, property owner in Wheeler (Platted) Township, Parcel No. 19.53.00.040; motion was made by Commissioner Patty Beckel to have the County Assessor reduce the value of the trailer to scrap value of $500 and reduce the land value due to conformity issues. The total building and land reduction to be reduced by $19,900. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Todd Beckel to make no changes on the following properties:

Property Owners: Townships Parcel Numbers

Merlin L Johnson McDougald Township, 22.14.31.000

George M Swentik Spooner Township, 30.11.22.000

George M Swentik Victory Township 42.01.11.000

Michael Clark Baudette Township 24.20.13.000

The motion was seconded by Commissioner Moorman and the same being put to a vote, carried as follows: For: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman; Against: None; Abstaining: County Auditor John W Hoscheid.

County Assessor

County Assessor Wayne Bendickson issued and reviewed the following reports:

2010 Comparisons / New Construction — by Townships
New Construction and Market Value by Year — 1980 through 2010

Adjourn

Motion was made by Commissioner Hanson to adjourn the County Board of Equalization meeting for 2010. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. County Board Chair Arnesen adjourned the Lake of the Woods County Board of Equalization meeting for 2010, at 7:58 p.m.

Attest: Approved: June 22, 2010

___________________________ ________________________________

John W Hoscheid, County Auditor Edward Arnesen, County Board Chair

Commissioner Proceedings

June 22, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 22, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

New Construction/Market Value; Inventory; Airport; Walking Workshop; and Hwy 11 Task Force. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Steve Sindelir to Worthington on July 25-July 28, 2010 for County Ag Inspector Conference. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of June 8, 2010 regular meeting, June 15, 2010 Board of Equalization meeting and June 15, 2010 Northwest Angle meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

Commissioners’ Warrants $35,997.36

Commissioners’ Warrants $ 4,316.57

Commissioners’ Warrants $ 610.54

Commissioners’ Warrants $ 1,197.13

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Todd Beckel to approve the claims as follows:

Revenue $ 49,789.42

Road & Bridge $ 33,286.70

Solid Waste $ 2,514.59

$ 85,590.71

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 6/22/2010 FOR PAYMENT 6/25/2010

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

822.50 MICHAEL ANDERSON 1101.28 ANDY’S GARAGE, INC.

1600.00 ANOKA COUNTY 2810.00 ED ARNESEN

1580.68 ARROWWOOD RESORT 10000.00 BAUDETTE LOW AIRPORT

512.45 BAUDETTE REGION 2991.35 BAUERS COMMUNICATIONS & SECURI

525.86 DALLAS BLOCK 1354.12 TERRY BROWN

6071.45 CENEX CO-OP SERVICES, INC. 3300.00 COLLABORATIVE DESIGN GROUP INC

1872.00 CONKEY LLC 580.64 CROP PRODUCTION SERVICES

720.00 CUB SCOUT PACK 62 3024.00 JUDI DODDS FAMILY TRUST

765.00 EARTHWORKS CONTRACTING INC 1011.58 GCR TIRE CENTER

825.05 RICHARD GOODERUM 496.28 GRACETON GARAGE & BODY SHOP, I

1460.00 LEE HANCOCK 314.38 HSBC BUSINESS SOLUTIONS

560.00 LADY LAKERS 360.00 ROBERT LAPOS

4139.80 M-R SIGN CO, INC 1280.90 MESABI BITUMINOUS, INC.

1198.25 MN COUNTIES INFORMATION SYSTEM 560.00 MN STATE SHERIFF’S ASS’N

357.00 JEROME MOLINE 917.00 KENNETH MOORMAN

1000.00 NCDPSA 300.00 LESLIE NELSON

5000.00 NORTHWEST MN MULTI-COUNTY HRA 474.32 KENNETH PIEPER

951.28 QUILL CORPORATION 470.15 ROSEAU COUNTY COOPERATIVE ASSN

1268.45 MICHAEL SERRA 9607.75 SYNERGY GRAPHICS, INC

1419.00 TRANE US INC 1001.42 WEST GROUP

5807.85 WOODY’S SERVICE

47 PAYMENTS LESS THAN $300 5,178.92

FINAL TOTAL $85,590.71

Further moved to authorize the payment of the following auditor warrants:

June 8, 2010 $ 10,891.66

June 15, 2010 $ 69,861.23

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MIS DEPARTMENT

Purchase of Equipment

MIS Director, Brent Birkeland met with the board requesting approval to proceed with network upgrades and to proceed with the purchase and configuration of storage area network equipment.

Motion

Motion was made by Commissioner Todd Beckel to authorize MIS Director, Brent Birkeland to proceed with the network upgrades as quoted by CW Technology in the amount of $9,000 with funds from the enhanced 911 budget. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to authorize MIS Director, Brent Birkeland to proceed with the purchase and configuration of storage area network (SAN) equipment as quoted by Cybor- Advisors not to exceed $22,200, with funding sources to include E911, Recorder’s Enhancement Fund and/ or Law Enforcement Grants. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

COUNTY RECORDER

Satellite Office Agreement

County Recorder, Susan Ney met with the board requesting renewal of the existing Satellite Office Agreement which the recorder’s office will continue to act as a filing office for UCC filings; per the guidelines established by the Minnesota Secretary of State’s Office and statute.

Motion

Motion was made by Commissioner Hanson to approve the renewal and authorize County Board Chair Arnesen and County Recorder Susan Ney to sign the Satellite Office Agreement between the State of Minnesota Secretary of State’s office and the Lake of the Woods County Recorder’s office. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:04 a.m. as follows:

EMERGENCY MANAGEMENT

Approval to enter into PSIC Grant and 2008 HSCP

Emergency Management Director, Holly House met with the board requesting approval to enter into the Public Safety Interoperable Communications Grant and approve an extension for the 2008 Homeland Security Grant.

Motion

Motion was made by Commissioner Todd Beckel to enter into the Public Safety Interoperable Communications Grant (PSIC) effective July 1, 2010 thru September 30, 2010, or until all obligations have been satisfactorily fulfilled, whichever occurs first, which covers the control stations in dispatch and the control station in the EOC, and to authorize County Auditor, John W. Hoscheid and Chairman Arnesen to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to enter into the extension agreement with the 2008 Homeland Security Grant Program effective July 1, 2008 thru September 30, 2010 and authorize County Auditor, John W. Hoscheid and Chairman Arnesen to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Barge Run

Solid Waste Supervisor, Ed Spires met with the board to discuss the “Barge” run that the Solid Waste Department has done in the past. Ed requested that the “Barge” run be done the weekend before or after Labor Day weekend. The board requested that the Public Works Department send out a list of what the Solid Waste Department will pick up on this run and send it to the Northwest Angle Chamber of Commerce for distribution to Island residents. The “Barge” run is scheduled for September 28, 2010.

Road Inventory Update

Engineering Technician/Administrative Assistant, Boyd Johnson met with the board and presented a power point presentation on the Road Inventory for Lake of the Woods County.

Shared Use Path

Acting Public Works Director, Bill Sindelir met with the board requesting authorization to advertise and set bid opening for the Shared Use Paths (Bike Paths) on Tuesday, July 27, 2010 at 11:00 a.m.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Acting Public Works Director to advertise for bids for the construction of S.P. 39-090-02, Shared Use Path from Lake of the Woods Schools Northerly and Easterly to CSAH 1 in Baudette; and S.P. 39-090-03, Shared Use Path connecting Willie Walleye Park and Peace Park in the City of Baudette, and to set Tuesday, July 27th, 2010 at 11:00 A.M. in the Commissioners’ Room of the Government Center as the date, time and place for opening of said bids. Motion was seconded by Commissioner Hanson and the same being put to a vote was, unanimously carried.

Temporary County Engineer Services

Chairman Arnesen reviewed the temporary engineer services agreement with Beltrami County.

Motion

Motion was made by Commissioner Todd Beckel to enter into a temporary Engineer Service Agreement between Lake of the Woods County and Beltrami County beginning in June and continuing through September of 2010 and authorize Chairman Arnesen to sign the agreement. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF

nwa reverse 911

County Sheriff, Dallas Block updated the board on the NWA Reverse 911 system. He informed the board that he just used the system within the last week with the bad weather and that he has a letter drafted that he will be bringing up to the NWA with information. The board requested that Dallas do a test run for the NWA on the reverse 911 system.

Duct Work Cleaning

County Sheriff, Dallas Block met with the board requesting authorization to have the duct vents cleaned at the Law Enforcement Center . Berglund Heating Sheetmetal & Roofing Company quoted the job in the amount of $2,185. The board requested that Dallas talk with Maintenance Supervisor, Jeff Pelland or Matt Mickelson to see what their thoughts were on duct cleaning for the Government Center Building.

Motion

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block to have the duct work in the Law Enforcement Center cleaned in the amount of $2,185. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Lexipol

County Sheriff, Dallas Block met with the board informing them that the Minnesota Sheriff’s Association (MSA) has been working on the concept of developing a MSA Sheriffs policy manual and incorporating the Risk Management principles into one for all 87 counties. Dallas informed the board that the MSA has met with representatives from Lixipol who specializes in the development of policy manuals and internet web based training for law enforcement agencies. Dallas informed the board that the cost to the county would be $1,029. The consensus of the board was to have Dallas moved forward with the Lexipol and come back with updates on the progress.

Federal Boat and Water Grant

County Sheriff, Dallas Block met with the board and requested approval for the Federal Boat and Water Grant in the amount of $4,265 to be used for specific equipment for recreational boating safety activities (hazard buoys).

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 10-06-04

Authorizing the Federal Boating Safety Supplement Grant Agreement

WHEREAS, under the provisions of M.S. § 84.085 subd 1 (c), the Sheriff of each county is required to carry out the provisions for recreational boating safety promulgated by the Commissioner.

WHEREAS, M.S.§ 84.085 subd. 1 (c), provided for the allocation of funds by the Commissioner to assist in the funding of specific items for recreational boating safety.

NOW, THEREFORE, BE IT RESOLVED, that the Chairman, Auditor and Sheriff are hereby authorized to execute the Federal Boating Safety Supplement Grant Agreement, for the period of July 1, 2010 through September 14, 2010 in the amount of $4,265.00.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board requested County Sheriff Dallas Block to return to the meeting at 1:30 to discuss the 2009 Stonegarden grant.

LINE WORKERS FACILITY

Building Plans

The board reviewed the Building Plans for the Line Workers Facility.

COUNTY AUDITOR

County Auditor, John W. Hoscheid met with the board to discuss the advertising and setting of the bid date for the construction of the Line Workers Facility

Motion

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to advertise for bids for the construction of a Line Workers Facility: 60’ x 120’ pre-engineered steel building with attached 60” x 40” wood framed classrooms; and to set Tuesday, July 20, 2010 at 11:00 a.m. in the Commissioners’ Room of the Government Center as the date, time and place for opening of said bids. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to set a Special Meeting on July 20, 2010 at 11:00 a.m., in the Commissioners’ Room for bid opening for the Line Workers Facility. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

LINE WORKERS OCCUPANCY LEASE AGREEMENT

The board discussed the approval of the Line Workers Occupancy Lease. The board tabled this to later in the day to discuss with Interim County Attorney, Michelle Moren.

RECESS

The meeting was called to recess at 12:00 p.m. and reconvened at 1:03 p.m. as follows:

LAND AND WATER PLANNING

Consideration of Conditional Use for John Josephson (Happiness On Water)

Land and Water Planning Director, Josh Stromlund met with the board to present the Findings and Fact of the conditional use permit for John Josephson (Happiness On Water).

Motion

A motion was made by Commissioner Todd Beckel to approve the following: Findings of Fact and Decision for John Josephson (Happiness On Water):

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant: John Josephson (Happiness on Water) Date: June 22, 2010

Location/Legal Description: Lot 3, Block 1, Y Not Jochim’s Retreat

Section 20, T. 161N, R. 31W (Baudette Township) Parcel #24.61.01.030

Project Proposal: Applicant is requesting to allow a commercial business consisting of a guided fishing service with lodging in a Residential Development District.

Is the requested use consistent with maintaining the public health, safety, and welfare?

YES (X) NO ( ) N/A ( )

Why or why not? Applicant has stated that there will be no alcohol or drug use allowed on site. No gas dispenser will be constructed on site to fill boats. A maximum of four (4) people are to reside on site at any given time. The septic system was installed in 2005, with a design flow of 300 gallons/day.

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES (X) NO ( ) N/A ( )

Why or why not? The septic system was installed in 2005, with a design flow of 300

gallons/day. Also, no construction related activities are part of the request which would generate sedimentation and/or nutrient loading to Winter Road River.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES (X) NO ( ) N/A ( )

Why or why not? No construction related activities are part of the request which would alter the site’s existing topography, drainage features and vegetative cover.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (X) NO ( ) N/A ( )

Why or why not? The location of the structure to be utilized for lodging appears to be outside of the floodplain.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

YES ( ) NO ( ) N/A (X)

Why or why not? No construction related activities are part of the request which would create a potential erosion problem.

6. Is the site in harmony with existing and proposed access roads?

YES (X) NO ( ) N/A ( )

Why or why not? The property is directly accessible from Winter Drive Northwest. No new access is proposed under this request.

7. Is the requested use compatible with adjacent land uses?

YES (X) NO ( ) N/A ( )

Why or why not? The adjacent land uses are comprised of seasonal and full time residences along with a small business.

8. Does the requested use have a reasonable need to be in a shoreland location?

YES (X) NO ( ) N/A ( )

Why or why not? The existing cabin is within the shoreland area of the Winter Road River. Recently, more individuals have the need to be in close proximity to water for recreational activities.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such? YES (X) NO ( ) N/A ( )

Why or why not? The septic system was installed in 2005, with a design flow of 300

gallons/day.

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance? YES (X) NO ( ) N/A ( )

Why or why not? The property has a buffer established from the Winter Road River and this request will not alter the essential characteristics of the buffer.

11. Is the site adequate for water supply and on-site sewage treatment systems?

YES (X) NO ( ) N/A ( )

Why or why not? A well and compliant septic system currently service the property.

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate? YES (X) NO ( ) N/A ( )

Why or why not? The property is located on the Winter Road River which connects to the Rainy River and ultimately to Lake of the Woods.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

The specific conditions of approval are as follows: The guide service is to be stricken from the request as this activity does not require a conditional use permit from Lake of the Woods County. This approval focuses on the transient lodging that the use will generate. No more than four (4) clients, plus the owner(s) are to reside on the property at any given time. A dock may be constructed that would allow the owner(s) boat(s) and one (1) client boat to be moored at any given time. The appearance of the property must be kept neat and orderly.

Approved (X) Denied ( )

____________________________

Edward Arnesen

Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consideration of Conditional Use for Ken and Verna Pieper

Land and Water Planning Director, Josh Stromlund met with the board to present the Findings and Fact of the conditional use permit for Ken and Verna Pieper.

Motion

A motion was made by Commissioner Patty Beckel to approve the following: Findings of Fact and decision for Ken and Verna Pieper:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant: Ken and Verna Pieper Date: June 22, 2010

Location/Legal Description: A 8.35 acre tract in the SW ¼ of the NW ¼ and a 4.00 acre tract in the NW ¼ of the SW ¼ of Section 17, T. 161N, R. 33W (McDougald) Parcel #22.17.23.010

Project Proposal: Applicant is requesting to allow a commercial business consisting of a green house, garden center, mercantile and services in a Natural Environment District.

Is the requested use consistent with maintaining the public health, safety, and welfare?

YES (X) NO ( ) N/A ( )

Why or why not? The use is consistent with maintaining the public health, safety and welfare by providing adequate parking, two accesses which provide flow through traffic capabilities and will not generate noise or pollution.

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES (X) NO ( ) N/A ( )

Why or why not? The use will not contribute to water pollution, sedimentation or nutrient loading as the soils allow for infiltration of stormwater and the location of the use is not within a shoreland area.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES (X) NO ( ) N/A ( )

Why or why not? The structure associated with the use does not adversely affect the existing topography, drainage features, and vegetative cover of the site.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES ( ) NO ( ) N/A (X)

Why or why not? The use is not located in any floodplain and/or floodway.

15. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

YES (X) NO ( ) N/A ( )

Why or why not? The use and associated structure will not affect the site’s erosion potential as the land has a flat topography.

6. Is the site in harmony with existing and proposed access roads?

YES (X) NO ( ) N/A ( )

Why or why not? The use will not create an additional access off of 70^th Avenue NW as there are two accesses currently servicing the property which provides flow through traffic capabilities. Additionally, Highway 11 has a right turn lane for west bound traffic.

7. Is the requested use compatible with adjacent land uses?

YES (X) NO ( ) N/A ( )

Why or why not? The adjacent land uses in the general proximity to the property consist of commercial, agricultural, and residential.

8. Does the requested use have a reasonable need to be in a shoreland location?

YES ( ) NO ( ) N/A (X)

Why or why not? The requested use is not located in a shoreland area.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such? YES ( ) NO ( ) N/A (X)

Why or why not? The requested use will not generate any liquid waste which is required to be treated with a sewage disposal system.

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance? YES ( ) NO ( ) N/A (X)

Why or why not? The use is not located within a shoreland area.

11. Is the site adequate for water supply and on-site sewage treatment systems?

YES (X) NO ( ) N/A ( )

Why or why not? The site currently is serviced by a private well and an on-site sewage treatment system.

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate? YES ( ) NO ( ) N/A (X)

Why or why not? The use will not generate any watercraft usage.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

The specific conditions of approval are as follows: The word “mercantile” is to be stricken from the application as it is a vague description of the intended use. The intended use is for a greenhouse, garden center, landscaping/gardening related items and merchandise. The shop that is presently on the property is to be included in this approval for the storage of equipment and related items or merchandise associated with the requested use. This approval in no way voids or alters the previous conditional use permit (96-02C) approval which allowed the construction and operation of both a commercial construction office and an auto repair business.

Approved (X) Denied ( )

____________________________

Edward Arnesen

Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 1:25 p.m. and reconvened at 1:30 p.m. as follows:

COUNTY SHERIFF

Stonegarden Grant

County Sheriff, Dallas Block met with the board requesting approval for the 2009 Stonegarden grant.

.Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

2009 Operation Stonegarden Grant

Resolution No. 10-06-05

WHEREAS, the Minnesota Department of Public Safety (“State:) , Homeland Security and Emergency Management Division has announced that Lake of the Woods County Sheriff’s Department (“Grantee”) has been awarded a 2009 Operation Stonegarden grant in the amount of $143,419; and

WHEREAS, the Grantee, is not a state employee and will perform and accomplish such purposes and activities as specified herein and in the Grantee’s approved 2009 Operation Stonegarden Application, which is incorporated by reference into this grant agreement and on file with the State at 444 Cedar Street, Suite 223, St. Paul, MN; and

WHEREAS, the Grantee shall also comply with all requirements referenced in the 2009 Operation Stonegarden Guidelines and Application which includes the terms and conditions and grant program guidelines,

WHEREAS, the breakdowns of costs of the Grantee’s budget is contained in Exhibit A, which is attached and incorporated into this grant agreement and the grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the grant program guidelines. Requests must be approved prior to any expenditure by the Grantee;

NOW THEREFORE, BE IT RESOLVED, that the Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable article, bylaws, resolutions, and authorizes Chairman Arnesen and County Sheriff, Dallas Block to sign.

The resolution was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioner’s Arnesen, Patty Beckel, Moorman and Hanson. Voting against: Commissioner Todd Beckel.

Submitting Stonegarden Grant Applications

The board requested that the Sheriff’s Office come to the board before submitting the application for the 2010 Stonegarden Grant for their review and recommendations; and any future Stonegarden Grants that become available to the county.

Amending County Sheriff Salary

County Sheriff, Dallas Block requested the board amend and adjust his salary with an additional 12 hours per week for Stonegarden work. The board requested Dallas to come back later due to a conference call that was scheduled.

NWA ISLAND LAND OWNERS LETTER

The county board placed a conference call with Oak Island Land Owners Board of Directors. The board discussed the letter that was sent on June 16, 2010 requesting the board to act upon items 1 & 2 and dropping item 3 from the petition that was submitted on August 18, 2009. Below are the items that that NWA Island Land Owners requested:

To establish District Zoning provisions for the NW Angle Island which will facilitate the development of land use plans and zoning regulations appropriate specifically for this area (Ref: MN Statutes §394.25 subdivision 2);
Contract the Headwater Regional Development Commission to develop a Comprehensive Land Use Plan specifically for the NW Angle Islands, including suggested zoning for implementing this Plan;
That in the time between now and the completion of points 1 and 2 above, that there be a moratorium placed on Planned Unit Developments or Common Interest Developments and residential or commercial trailer development.

Chairman Arnesen welcomed Don McClanathan and Dick Gross to the conference call. The board discussed the request of the association and stated that it was premature to make a motion upon their request. The consensus of the board was to meet with HRDC before moving forward. The board will form a committee to work on this request. Chairman Arnesen thanked Don and Dick for joining the meeting.

LINE WORKERS OCCUPANCY LEASE AGREEMENT

The board discussed the Line Workers Occupancy Lease Agreement with Interim County Attorney, Michelle Moren. Michelle informed the board that the last lease that she reviewed, there were no legal language problems that she could perceive.

Motion

Motion was made by Commissioner Todd Beckel to enter into a lease agreement between Lake of the Woods County and the Board of Trustees of the Minnesota State Colleges and the Universities, Minnesota State Community and Technical College, commencing August 1, 2010 and continuing through July 30, 2012 and authorize Chairman Arnesen and Interim County Attorney to sign. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Zoning Conditional Use Parameters

The board discussed Zoning and Conditional Use Parameters. No action taken.

Amending County Sheriff Salary

County Sheriff, Dallas Block requested the board amend and adjust his salary with an additional 12 hours per week for Stonegarden work. Chairman Arnesen asked Dallas if he would consider 8 hours per week. Dallas stated that he would agree to that.

Resolution

The following resolution was offered by Commissioner Arnesen:

Amend County Sheriff Salary

Resolution No. 10-06-06

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security, and

WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “ Operation Stonegarden 2009” grant, and

WHEREAS, the Lake of the Woods County Sheriffs’ Office is a successful recipient of an Operation Stonegarden 2009 grant, and

WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement , and

WHEREAS, the Operation Stonegarden 2009 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of $99,840.00 over time and $12,480.00 fringe benefits;

WHEREAS, it is estimated that these additional border security duties will necessitate that the Sheriff expend on average another 8 hours per week;

WHEREAS, through the Operation Stonegarden 2009 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant, and

NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary as originally set by this board on December 22, 2009 was $66,880.06 and fringe benefits was $9,430.09 be amended so that the sheriff’s salary is increased by the sum of $9,100 and fringe benefits is increased by$1,283.10 commencing July 1, 2010 through December 31, 2010 with the increase funding from the Operation Stonegarden 2009 grant contingent upon the funding available with the Stonegarden 2009 grant and after December 31, 2010 the Sheriff’s compensation will return to a normal rate.

The resolution was seconded by Commissioner Patty Beckel and the vote was as follows: Voting against: Commissioners’ Todd Beckel, Moorman and Hanson. Voting For: Commissioners Arnesen and Patty Beckel. Resolution failed.

HIGHWAY 11 TASK FORCE

Commissioner Moorman informed the board that Highway 11 Task Force will be meeting on June 23, 2010 at the Birchview Hall at 7:00 p.m.

2010 COMPARISON /NEW CONSTRUCTION

Commissioner Todd Beckel handed out 2010 New Construction and Market Value by year for the board to review.

Committee Reports

Commissioner Arnesen reported on:

NWCA- MCIT dropped them from their insurance plan

Commissioner Hanson reported on:

Nursing Service Advisory Board- home health to move to new location
Safety Camp: will be held in Baudette sometime in July

Commissioner Todd Beckel reported on:

Jims Corner Land
Bernard Land
Towers- school property

Commissioner Patty Beckel reported on:

Airport- insurance issues

OLD/NEW BUSINESS

There were no new updates on:

ANI
Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund
Land Acquisition
Red Lake Tribe
Team Building

There were updates on:

County T.V.-Meeting on June 23, 2010 at 11:00 a.m.
Grand Theater- Place on next agenda under Assessor to report to the board
Zoning/Conditional Use Parameters- add under old/new business

Correspondence:

None

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:55 p.m.

Attest: Approved: July 13, 2010

____________________________ ____________________________

John W. Hoscheid County Auditor Edward Arnesen, Chairman of the Board

May, 2010

Commissioner Proceedings

May 11, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 11, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen. Also present were: Deputy Auditor Janet Rudd, Deputy Auditor Lorene Hanson, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Resolution to apply for a Rural Economic Development Loan and Grant Program (REDLAG); letter of intent to apply for a revolving loan through North Star Electric; purchase of a precinct scanner; homestead classification conversion error. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Amy Ballard for SSIS Mentor Meeting on June 7-8, 2010 in St. Cloud; Joy Lindquist and Dawn Christianson for MCCC Annual Conference on June 7-10, 2010 in Alexandria; Marti Carlson for MN County Engineers Association Conference on June 16-18, 2010 in Alexandria (Marti is a Task Force member for the engineer’s 2010 ) The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of April 27, 2010 regular meeting with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

SMALL BUSINESS ADMINISTRATION

Line Workers School-Northwest Community Action

Karl Frigaard with Northwest Community Action met with the board to discuss the application process to apply for a Rural Economic Development Loan and Grant Program (REDLAG). The use of the grant funds is to establish and operate a revolving loan fund to provide loans that foster rural economic development. Applicants that are eligible are Rural Utility Services (electric and telephone utility borrowers only); maximum grant amount is $300,000 with a 0% interest, and ten (10) year maximum term. The purpose of the loan is to assist non-profit and public bodies for employment creation project or projects that provide needed community facilities and services, provide education and training to rural residents to facilitate economic development. Karl informed the board that the first steps to take is a letter of intent to North Star Electric requesting a loan and a resolution to participate in the project (s) contained in the USDA REDLAG program.

MN Small Business Development Center

Jorge Prince, Regional Director from the Small Business Development Center met with the board and informed them of the resources that the center offers.

Motion

Motion was made by Commissioner Todd Beckel to encumber up to $300,000 for the Line Workers School with the following contributions:

IDC $50,0000
Parcel of Land Donation from North Star Electric
REDLAG grant at 0% interest
$150,000 from Con-Con fund
$150,000 from the Unallocated fund with funds to be paid back from future Con-Con funds

Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Rural Economic Development Loan and Grants Program

(REDLAG)

Resolution 10-05-01

WHEREAS, North Star Electric Cooperative of Baudette, Minnesota is requesting proposals for application to the Rural Economic Development Loan and Grants Program (REDLAG) from United States Department of Agriculture, and

WHEREAS, the County of Lake of the Woods has identified a need for a loan to build a line workers school on Lake of Woods County Property in the amount of $360,000, and

WHEREAS, Northwest Community Action Agency is submitting a proposal to USDA for REDLAG Funds for North Star Electric Cooperative of Baudette, Minnesota to set up a revolving loan fund;

NOW THEREFORE BE IT RESOLVED, that Lake of the Woods County agrees to participate in the Project(s) contained in the USDA REDLAG Program to be submitted by June 15, 2010. Northwest Community Action Agency is hereby authorized to apply to USDA Rural Development for an REDLAG grant on behalf of North Star Electric Cooperative of Baudette, Minnesota.

BE IT FURTHER RESOLVED THAT, Lake of the Woods County will apply for a loan in the amount of $360,000 from this revolving loan fund to construct a line workers school.

BE IT FURTHER RESOLVED, that Lake of Woods County Board of Commissioners have authorized Edward Arnesen Lake of the Woods County Board Chairman to sign all necessary paperwork for this application.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen to sign the letter of intent to North Star Electric Cooperative’s expressing interest in applying for a loan from the REDLAG money to construct a School to educate and train line workers. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:25 a.m. and reconvened at 10:33 a.m. as follows:

UNIVERSITY OF MINNESOTA EXTENSION

Jody Horntvedt, Extension Educator met with the board upon their request to inform them of the training workshops that she has to offer. The board informed Jody that they would be interested in the “Meeting Customer Needs” workshop, but will place this item on the Department Heads meeting and get back to her with a date for training.

COUNTY TV

Commissioner Hanson reported that Lee Hervey from Voyageurs, informed him of the need to paint the Baudette tower and Williams tower in Lake of the Woods County; in the amount of $3,200 per tower. Commissioner Hanson will review the MN Power Agreement for maintenance expense. The consensus of the board was to try to get the towers painted this summer.

COAST GUARD TOWER

Commissioner Hanson informed the board that Homeland Security and the Coast Guard will be holding on to the Coast Guard tower for about five years and the tower will be decommissioned on May 13, 2010 at 10:00 a.m.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $11,543.06

Commissioners’ Warrants $19,390.68

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Child Abuse Prevention Month

Social Worker Monique Arnesen presented a Power Point presentation on Child Abuse Prevention.

RECESS

The meeting was called to recess at 12:22 p.m. and reconvened at 1:28 p.m. as follows:

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that Aaron Novak withdrew his conditional use application. Josh gave an update on the existing ordinance amendments and discussed proposed ordinances pertaining to Wind Energy/Communication Towers and Solar Energy systems. The board requested that Josh look into the Wind Energy/Communication Towers and Solar Energy systems and to recapture the existing ordinance and move forward with the current ordinances.

RECESS

The meeting was called to recess at 1:56 p.m. and reconvened at 2:08 p.m. as follows:

DITCH AUTHORITY

Motion was made by Commissioner Todd Beckel to close the regular meeting and open the Ditch Authority meeting at 1:56 p.m. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board and asked for direction of where the Ditch Authority wanted to go with the remaining east ½ mile of Judicial Ditch 16. The Ditch Authority requested that Josh proceed with the process of abandonment of Judicial Ditch 16 and set a public hearing for the abandonment on June 8, 2010 at 11:30a.m.

Motion was made by Commissioner Todd Beckel to close the Ditch Authority meeting at 2:08 p.m. and reconvene the regular meeting. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

WILLIAMS FIRE DEPARTMENT

funding

Roger Huerd representing the Williams Fire Department met with the board requesting funding to purchase a defibrillator for the Williams Fire Department.

Motion

Motion was made by Commissioner Todd Beckel to donate $5,000 to the Williams Fire Department for the purchase of a defibrillator from the Con-Con Fund. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Conference Room Policy

The board discussed the Conference Room Policy with Public Works Director, Bruce Hasbargen. MNDOT Agreement

Public Works Director, Bruce Hasbargen met with the board requesting approval for the MN Dot Agreement.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 10-05-02

MN DOT AGREEMENT

WHEREAS, The Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and

WHEREAS, Occasionally opportunities arise for local governments to provide services to Mn/Dot; and

WHEREAS, The parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that Mn/DOT, having the ability to write work orders against a master contract, would provide the greatest flexibility; and

THEREFORE, BE IT RESOLVED:

That the County of Lake of the Woods enter into a Master Contract with the Minnesota Department of Transportation.
That the proper County officers are authorized to execute such contract and any amendments thereto.
That the Public Works Director is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts, will provide for payment of the County by Mn/DOT, and that the Public Works Director may execute such work order contracts on behalf of the County without further approval by this Board.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Joint Powers Agreement

Public Works Director, Bruce Hasbargen met with the board requesting approval for the Joint Powers Agreement for the Administration of Federal HSIP Safety Grant Project.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION 10-5-03

HSIP SAFETY GRANT PROJECT

WHEREAS, Lake of the Woods County desires to enter into a Joint Powers Agreement for the Administration of Federal HSIP Safety Grant Project No. S.P. 088-070-003.

NOW, THEREFORE, BE IT RESOLVED, that the Chairman of the Board and the Auditor of Lake of the Woods County are hereby authorized to execute said agreement for and on behalf of the County, contingent upon the approval of the County Attorney.

Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Update on Bike Paths

Public Works Director, Bruce Hasbargen informed the board that the right of ways have been purchased and the plans for the bike path are being reviewed with State Aid District 2 Engineer, Lou Tasa and that more federal dollars have become available for this project.

COUNTY AUDITOR

Claims

Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Hanson to pull claim No. 3156. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to approve the claims as follows:

Revenue $ 50,455.09

Road & Bridge $ 27,653.15

Co. Development $ 200.00

Solid Waste $ 17,968.29

$ 96,276.53

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 5/11/2010 FOR PAYMENT 5/14/2010

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

562.83 ANDY’S GARAGE, INC. 1070.63 AUTO VALUE BAUDETTE

425.36 BALDWIN SUPPLY COMPANY 375.99 BAUDETTE REGION

556.53 TERRY BROWN 342.99 CANON FINANCIAL SERVICES INC

3593.99 CENEX CO-OP SERVICES, INC. 7000.00 COLLABORATIVE DESIGN GROUP INC

632.58 CONNEY SAFETY PRODUCTS 870.96 CROP PRODUCTION SERVICES

6458.46 FRONTIER PRECISION INC 675.63 GLOBALSTAR LLC

600.00 LEE HANCOCK 1145.00 HELGESON FUNERAL CHAPEL

794.72 HOLEN ELECTRIC 656.95 HOLTE IMPLEMENT, INC

580.26 HOWARD’S OIL COMPANY 2136.11 INSIGHT PUBLIC SECTOR

5671.86 INTERGRAPH CORPORATION 486.02 LAKE ROAD DIESEL INC

512.02 LAKES GAS CO. 2002.40 LOW COUNTY TREASURER

3772.50 LOW HIGHWAY DEPT 500.00 LOW WOMEN OF TODAY

9220.05 MAR-KIT LANDFILL 375.00 MN OFFICE OF ENTERPRISE TECHNO

867.00 KENNETH MOORMAN 5488.00 LAW MOREN

341.49 NORTHWEST MECHANICAL OF BEMIDJ 3200.00 NORTHWEST MN MULTI-COUNTY HRA

360.16 PIRKL LUMBER & CARPET 2593.32 POWERPLAN

1043.60 R & Q TRUCKING, INC 4000.00 RESERVE ACCOUNT

484.27 RODERICK RONE JR 1570.21 ROSEAU COUNTY COOPERATIVE ASSN

1757.03 SOFTWARE HOUSE INTERNATIONAL, 409.97 SYNERGY GRAPHICS, INC

302.74 T R JOBBING 12661.00 VANGUARD APPRAISALS, INC

374.06 VOYAGEURS COMMUNICATIONS, INC 833.33 WIDSETH SMITH NOLTING&ASST INC

3839.87 WOODY’S SERVICE

44 PAYMENTS LESS THAN $300 5,131.64

FINAL TOTAL: $96,276.53

Further moved to authorize the payment of the following auditor warrants:

April 28, 2010 $ 49,012.63

April 30, 2010 $ 1,976.00

May 5, 2010 $ 83,514.36

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

post prom

Deputy Auditor, Lorene Hanson met with the board and presented a letter of request for funding for Post Prom Party in the amount of $100.00.

Motion

Motion was made by Commissioner Todd Beckel to donate $100.00 to 2010 Post Prom Party. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried with Commissioner Hanson abstaining.

Crisis Resource

The board discussed the funding request from Tonja Reed, from the Crisis Resource Center.

Motion

Motion was made by Commissioner Arnesen to donate $2,500 to the Crisis Resource Center with $1,250 from the Con-Con fund and $1,250 from the Social Services Reserve fund. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Satisfaction of Mortgage

Deputy Auditor, Lorene Hanson met with the board requesting authorization to sign the satisfaction of mortgage for David D. Beckel.

Motion

Motion was made by Commissioner Hanson to authorize County Auditor, John W. Hoscheid and Chairman Arnesen to sign the satisfaction of mortgage, dated November 14, 1994 with the indebtedness thereby, fully paid and satisfied for David D. Beckel. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried with Commissioners Todd Beckel and Patty Beckel abstaining.

Precinct Scanner

Deputy Auditor, Lorene Hanson requested approval to purchase a M100 Precinct Scanner with a steel box.

Motion

Motion was made by Commissioner Hanson to approve the purchase of one (1) M100 Precinct Scanner with a Steel Ballot Box, in the amount of $4,645.00 with the funding from the HAVA Election Reserves; and to have County Auditor, John W. Hoscheid sign the sales order agreement. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Classification Change

Deputy Auditor, Lorene Hanson presented an application for homestead classification error due to conversion issues; the special AG homestead classification was omitted on the 2 b portion of the property for Pierre LaFromboise.

Motion

Motion was made by Commissioner Todd Beckel to approve the Special AG homestead classification on the 2 b portion of Pierre LaFromboise property in Sec. 31- Twp 161- Range 31, NE4NE due to conversion issues. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

OLD/New Business

There was no new update on:

ANI
Red Lake Tribe
Township Road Inventory

There were updates on:

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund; Information meeting on Parks and Trails on May 11, 2010 at 7:00 p.m. at Lake of the Woods School
Land Acquisition; purchase request refused from DNR; may consider of giving land
Oak Island Petition- send letter to all property owners at Angle Township to inform them of the Public Hearing for the petition and that there will be an open book meeting to discuss property owners questions regarding their assessments on June 15, 2010 board meeting at the Northwest Angle School.
Grand Theater- Assessor is working on with the State Assessor
Add Line Workers School to Old/New Business
City of Baudette Council Members and Lake of the Woods County Commissioners meeting on May 24, 2010 at 5:00 p.m. in the Commissioners’ Room

Committee Reports

There were no committee reports.

Correspondence:

Minnesota Pollution Control Score Grant- 2010.

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:40 p.m.

Attest: Approved: May 25, 2010

____________________________ ____________________________

Janet E. Rudd, Deputy Auditor Edward Arnesen, Chairman of the Board

Commissioner Proceedings

May 25, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 25, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Resolution for Lake of the Woods Joint Powers Board and travel for Lorene Hanson and John W. Hoscheid to Detroit Lakes for MACO conference on June 22-25, 2010. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Leah Stephani-Miller to Duluth for St. Louis County Health & Human Services Conference on October 3-5, 2010;Holly House to Camp Ripley for AMEM meeting on June 14-15, 2010; Christine Hultman to Breezy Point for AMSSA conference on June 23-25, 2010; and Mark Hall, Lorene Hanson and John W. Hoscheid to Detroit Lakes for MACO conference on June 22-25, 2010. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of May 11, 2010 regular meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

Commissioners’ Warrants $19,251.79

Commissioners’ Warrants $ 5,142.42

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

Revenue $ 14,874.25

Road & Bridge $ 46,810.33

Social Services $ 1,250.00

Co. Development $ 3,250.00

Solid Waste $ 6,021.58

$ 72,206.16

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 5/25/2010 FOR PAYMENT 5/28/2010

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

1264.73 AMERICAN SOLUTIONS FOR BUSINES 435.92 JULIE BERGGREN

2666.40 BURG ELECTRONIC RECOVERY 21420.00 C SHARP CONSTRUCTION

2000.00 CARP COMMUNITY 4512.50 CO-OP SERVICES INC

489.99 CRAGUN’S CONFERENCE & GOLF RES 2500.00 CRISIS RESOURCE CENTER

11552.51 CROP PRODUCTION SERVICES 342.00 THOMAS HANSON

313.17 BRUCE HASBARGEN 605.00 HELGESON FUNERAL CHAPEL

1034.03 INTERGRAPH CORPORATION 2946.00 GEORGE KRAMER

524.60 LAKEWOOD HEALTH CENTER 324.00 ROBERT LAPOS

421.11 LOW FOODS 845.00 MN ASSN COUNTY OFFICES-MACO

1958.90 MONITOR TIRE DISPOSAL, INC 858.00 MSOP-MN SEX OFFENDER PRGRM-462

1377.50 GARY NOBLE & STUART & NANCY NO 460.90 NORTHERN ENGRAVING AND TROPHIE

321.39 NORTHERN RESOURCES COOPERATIVE 369.49 NORTHERN SPORTS & MACHINE – DB

988.86 OCCUPATIONAL DEVELOPMENT CTR. 807.18 PRO MAC MANUFACTURING LTD

2229.50 RONALD STREED 4187.36 TRI MIN SYSTEMS, INC

765.92 WEST GROUP

26 PAYMENTS LESS THAN $300 3,684.20

FINAL TOTAL: $72,206.16

Further moved to authorize the payment of the following auditor warrants:

May 10, 2010 $ 20,000.00

May 13, 2010 $ 5,730.89

May 19, 2010 $ 8,907.39

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

2010 Election

County Auditor, John W. Hoscheid met with the board and informed them of legislative changes in regards to elections; the law now requires County Auditors to implement a Mail Ballot Board and an Absentee Ballot Board; John requested approval from the board to implement the two boards.

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution

Authorizing A County Mail Ballot Board

Resolution 10-05- 06

WHEREAS, Lake of the Woods County is permitted by Minnesota Statute 203B.13, Subd.1 to authorize a County Mail Ballot Board; and

WHEREAS, this authorization will bring uniformity in the processing of accepting or rejecting returned mail ballots to the Lake of the Woods County Auditor, that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22; and

WHEREAS, this will eliminate the need for election judges to perform this technical and time consuming task on election day wherein the county mail ballot board can begin this process 30 days prior to an election; and

WHEREAS, this will speed the processing of accepted mail ballots delivered to the precincts to be incorporated into the vote counts on election day; giving election judges more available time for the voters at the polls; and

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby authorizes the Lake of the Woods County Auditor to implement a County Mail Ballot Board that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22 to perform the task.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution

Authorizing A County Absentee Ballot Board

Resolution 10-05-07

WHEREAS, Lake of the Woods County is permitted by Minnesota Statute 203B.13, Subd.1 to authorize a County Absentee Ballot Board; and

WHEREAS, this authorization will bring uniformity in the processing of accepting or rejecting returned absentee ballots to the Lake of the Woods County Auditor, that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22; and

WHEREAS, this will eliminate the need for election judges to perform this technical and time consuming task on election day wherein the county absentee ballot board can begin this process 30 days prior to an election; and

WHEREAS, this will speed the processing of accepted absentee ballots delivered to the precincts to be incorporated into the vote counts on election day; giving election judges more available time for the voters at the polls; and

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby authorizes the Lake of the Woods County Auditor to implement a County Absentee Ballot Board that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22 to perform the task.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Reserve Funds

County Auditor, John W. Hoscheid met with the board requesting authorization to close three reserve funds.

Motion

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to close the following three reserve funds; Administrative Tickets. Parents Forever and Extension Publication funds and transfer the Administrative Tickets funds to the Sheriffs account; Parents Forever and Extension Publication funds to the general account effective 2009 year end. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County T.V.

The board discussed the maintenance and painting of the T.V. towers.

Motion

Motion was made by Commissioner Hanson to approve the painting of the County T.V. towers in the amount of $3,200 per tower with the funding from the County T.V. expenditure fund. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF

Stonegarden Grant

County Sheriff, Dallas Block met with the board to discuss the 2009 Stonegarden Grant. He informed the board that the grant was not received in the mail as he thought and will bring back to the next meeting. Dallas informed the board that there was still money left in his 2008 Stonegarden Grant and he put in a change order to purchase another squad.

Task Force Grant

County Sheriff, Dallas Block informed the board that there is a “Recovery Act” grant available to enforcement agencies located along a Northern or Southern border in rural areas to combat crime and drugs. Dallas requested authorization to apply for this grant; if the grant is received, the grant money would be used for a “Paul Bunyan Task Force Officer”.

Motion

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block to apply for the “Recovery Act” grant. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Annual County Board and Water Grant

County Sheriff, Dallas Block presented the Annual County Boat and Water Safety Grant to the board.

Motion

Motion was made Commissioner Todd Beckel to amend the agenda and add the Boat and Water Safety Grant. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

A Resolution Authorizing the Annual Boat and Water Safety Grant

Resolution 10-05-04

WHEREAS, under the provisions of M.S.86B.105, the Sheriff of each county is required to carry out the provisions of Chapter 86B, and the boat and water safety rules promulgated by the Commissioner.

WHEREAS, M.S. Section 86b.701 and the MN Rules provided for the allocation of funds by the Commissioner to assist in the funding of the Sheriff’s duties.

NOW, THEREFORE BE IT RESOLVED, that the Chairman, Auditor and Sheriff are hereby authorized to execute the annual county boat and water safety agreement, for the period of January 1, 2010 through June 30, 2011 in the amount of $4,803.00.

Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:24 a.m. and reconvened at 10:35 a.m. as follows:

EMERGENCY MANAGEMENT

Emergency Management Performance Grant (EMPG)

Emergency Management Director, Holly House met with the board requesting approval for the 2010 EMPG effective January 1, 2010 and ending December 31, 2010 in the amount of $15, 690.00.

Motion

Motion was made Commissioner Todd Beckel to approve and authorize Emergency Management Director, Holly House and Chairman Arnesen to sign the 2010 EMPG effective January 1, 2010 and ending December 31, 2010 in the amount of $15,690.00. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

UNIVERSITY OF MINNESOTA EXTENSION

Nutrition Education Program

Nutrition Education Assistant, Sunny Dorow met with the board and updated them on the Nutrition Program that she teaches to various groups within Lake of the Woods County.

RECESS

The meeting was called to recess at 10:56 a.m. and reconvened at 11:04 a.m. as follows:

NORTH WEST COMMUNITY ACTION

Lake of the Woods Economic Development Loan and Grants Program

Karl Frigaard with Northwest Community Action met with the board requesting approval of a resolution for Lake of the Woods Joint Powers Board for Economic Development for its project for economic development.

Resolution

The following resolution was offered by Patty Beckel and moved for adoption:

Rural Economic Development Loan and Grants Program

(REDLAG)

Resolution 10-5-05

WHEREAS, Lake of Woods Joint Powers Board for Economic Development of Baudette, Minnesota is requesting funds for its projects for economic development, and

WHEREAS, the County of Lake of the Woods Joint Powers Board for Economic Development has identified a need for funds from the Lake of Woods County in the amount of $60,000, and

NOW THEREFORE BE IT RESOLVED, that Lake of the Woods County agrees to fund the Project from Lake of Woods Joint Powers Board for Economic Development.

BE IT FURTHER RESOLVED, that Lake of Woods County Board of Commissioners have authorized Edward Arnesen Lake of the Woods County Board Chairman to sign all necessary paperwork for this resolution.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Bid Opening Date

County Auditor, John W. Hoscheid met with the board requesting the board to advertise and let bid opening for the construction for the Line Workers School.

Motion

Motion was made by Commissioner Todd Beckel to advertise and let bid opening for the construction for the Line Workers School for July 13, 2010 at 11:00 a.m. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DIRECTOR

Chairman Arnesen presented a plaque of appreciation to Public Works Director, Bruce Hasbargen for his many years of service.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Recognition of Years of Service for Bruce Hasbargen

Resolution No. 10-05-08

WHEREAS, Bruce Hasbargen has served the residents of Lake of the Woods County for over 10 years, as Public Works Director;

WHEREAS, Bruce Hasbargen has resigned from Lake of the Woods County, effective May 28, 2010,

NOW THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its appreciation to Bruce Hasbargen for his many years of dedicated service.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

County Road 33

Public Works Director, Bruce Hasbargen met with the board and presented the letter that they requested him to write on the right of way issues on County Road 33.

Motion

Motion was made by Commissioner Patty Beckel to approve the letter as presented by Public Works Director for the right of way issues on County Road 33 and authorize Chairman Arnesen to sign. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Engineers Position Vacancy

Public Works Director, Bruce Hasbargen discussed the vacancy of his position and explained that he had two items that are upcoming that will require a certified engineer to sign off on. No board action was taken at this time.

2010 Road Tour

Public Works Director, Bruce Hasbargen met with the board to review the 2010 road tour information.

Five Year Highway Construction Plan

Public Works Director, Bruce Hasbargen updated the board on the Five Year Highway Construction Plan.

Township Road Inventory

Public Works Director, Bruce Hasbargen updated the board that he has informed Assistant Engineer Bill Sindelir and Engineering Technician/Administrative Assistant Boyd Johnson on the Township Road Inventory. He informed the board that Boyd is entering the information into the GIS system and then they will be able to move on after that is completed.

NORTHWEST ANGLE MEETING

The board discussed agenda items for the Northwest Angle. Tentatively at 10:00 a.m. Senator Saxhaug will meet with the board; 11:00 a.m. Public Hearing for the Oak Island Petition will be heard and that County Assessor will be available to the Northwest Angle residents to discuss questions regarding their valuation or classification from 10:00 a.m. to 1:00 p.m.

OLD/New Business

There was no new update on:

ANI
Red Lake Tribe

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund
Grand Theater

There were updates on:

Land Acquisition; title search almost done
Team Building; placed on June 7, 2010 Department Head Meeting

Committee Reports

There were no committee reports.

Correspondence:

Rinke Noonan Law Firm (drainage system law changes)

SPECIAL BOARD MEETING

The consensus of the board was to set June 1, 2010 at 2:00 p.m. for a Special Board meeting to discuss the Public Works Director Vacancy.

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:25 p.m.

Attest: Approved: June 8, 2010

____________________________ ____________________________

John W. Hoscheid County Auditor Edward Arnesen, Chairman of the Board

Commissioner Proceedings

Special County Board Meeting

May 27, 2010

The Lake of the Woods County Board of Commissioners met in special session on Thursday, May 27, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 11:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, John Oren, Penny Mio Hirst and Wade Johannesen.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda for the special meeting today. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Headwaters Regional Development Commission (HRDC)

Dave Hengel, Director of Community Stewardship Development for HRDC, met with the County Board to discuss the procedures of creating of a County Economic Development Authority (EDA).

o create a County Economic Development Authority (EDA):
- The County Board must first provide notice to all local government units and development agencies, within the county, that they intend to adopt a resolution to create a committee to recommend options for the establishment of a county economic development authority (eda).
- After providing appropriate notice, the County Board adopts a resolution to create the committee.
- If the committee recommends establishing a County EDA, notice must be published and a public hearing held.
- After conducting the public hearing, the County Board may adopt the enabling resolution establishing a County EDA, board membership and powers.
Local Committee membership must consist of no fewer than 11 and no more than 15 members appointed by the County Board. (Membership requirements in MN Statutes §469.1082, Sub2.) Dave offered his services to assist the local committee.
County EDA membership can be 3, 5, 7 and 9 members. If a 9 member board is chosen, at least 2 must be county commissioners.
Powers of a County EDA are the same as a City EDA, unless limited by the resolution of the County Board. Dave suggested the Local Committee and the County Board put some thoughtfulness into the powers that the County EDA would carry. He could provide examples from a variety of counties in Minnesota and the diverse terms of powers granted.

The County Board directed the County Auditor to provide notice to all local government units and development agencies, within the county, that the County Board is intending to adopt a resolution to create a committee to recommend options for the establishment of a county economic development authority.

The County Board discussed the following potential committee members:

2 County Board Commissioners,
2 City of Baudette Council Members,
2 City of Williams Council Members,
2 Lake of the Woods School Board Members,
1 Baudette/Lake of the Woods Chamber Member,
1 Northwest Angle Chamber Member,
1 Lake of the Woods County Tourism Member,
1 Lake of the Woods Industrial Development Commission Member,
1 Bank Member,
1 Housing Rehabilitation Authority Member,
1 Hospital – Lakewood Health Member

Oak Island Petition

Land and Water Planning Director, Josh Stromlund met with the County Board to discuss the Oak Island Petition and the upcoming Northwest Angle meeting. Josh will provide informational packets, including maps, to the County Board prior to the Public Hearing.

County Sheriff

Stonegarden

County Sheriff, Dallas Block updated the County Board on the FY08 Operation Stonegarden. He provided a spreadsheet showing grant amounts and expenses to date. He is currently waiting for the final 2009 grant to be awarded.

Recess

There being no further business before the County Board, Chair Arnesen called the meeting to recess at 2:15 p.m.

Attest: Approved: June 8, 2010

______________________________ ___________________________________

John W Hoscheid Edward Arnesen

County Auditor County Board Chair

April, 2010

Commissioner Proceedings

April 6, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 6, 2010, in the Commissioners Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Arnesen, Todd Beckel, Hanson, and Moorman. Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, John Oren and Gary Noble.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions:

I/Mobile Data System, Tax Increment Financing and North Star Meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel of Monique Arnesen and Jodi Ferrier to Bemidji on April 22 & 23 Permanency Planning and Adoption Process; Julie Berggren to Carlton on April 14 & 15 for Advanced Civil Process training. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of March 23, 2010, regular meeting with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SOCIAL SERVICE DIRECTOR

Claims

Financial Officer, Christine Hultman met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $10,606.79

Commissioners’ Warrants $ 5,704.74

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

Revenue $ 21,582.59

Road & Bridge $ 10,996.24

Co. Development $ 1,243.00

Solid Waste $ 19,478.91

$ 53,300.74

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 4/06/2010 FOR PAYMENT 4/09/2010

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

372.50 ROSE ANDERSON 353.58 AUTO VALUE BAUDETTE

669.32 TERRY BROWN 1067.97 CROWNE PLAZA RIVERFRONT

342.21 GALL’S, AN ARAMARK CO LLC 1075.41 RICHARD GOODERUM

511.73 GRACETON GARAGE & BODY SHOP, I 543.75 HOWARD’S OIL COMPANY

308.76 JACKPOT JUNCTION CASINO HOTEL 3595.56 KUSTOM SIGNALS, INC

695.46 LAKES GAS CO. 3066.44 LOW HIGHWAY DEPT

12054.60 MAR-KIT LANDFILL 590.04 METRO FORMS, INC

450.00 MN ASSN OF COUNTIES 1312.20 MN COUNTIES COMPUTER CO-OP

650.25 MN HOMELAND SECURITY & EMERGEN 2728.81 NORTHWEST ANGLE&ISLAND FREIGHT

418.22 PIRKL LUMBER & CARPET 316.50 PITNEY BOWES INC.

5271.04 POWERPLAN 2053.72 R & Q TRUCKING, INC

472.38 TRUE VALUE 3892.60 VOYAGEURS COMMUNICATIONS, INC

2640.00 VOYAGEURS COMTRONICS, INC 3036.83 WIDSETH SMITH NOLTING&ASST INC

329.70 ZEE MEDICAL SERVICE

34 PAYMENTS LESS THAN $300 4,481.16

**** FINAL TOTAL……. $53,300.74 ****

Further moved to authorize the payment of the following auditor warrants:

March 24, 2010 $ 8,355.93

March 25, 2010 $ 47,715.49

March 30 2010 $ 433,043.77

March 30, 2010 $ 1,110.00

April 1, 2010 $ 400.00

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recovery Zone Bonds

County Auditor, John W. Hoscheid presented a letter from Minnesota Management & Budget inquiry whether Lake of the Woods County intends to utilize the Recovery Zone Bonds. The board requested that the County Auditor look into to this and report back at the April 27 board meeting.

Change of Board Dates

County Auditor, John W. Hoscheid met with the board and informed them that there is now a conflict with the August 10, 2010 board meeting date for the States Primary Election has been moved from September 14, 2010 to August 10, 2010.

Motion

Motion was made by Commissioner Todd Beckel to move the August 10, 2010 board meeting date to August 9, 2010 and the September 10, 2010 meeting to September 14, 2010 with the meeting times at 9:00 a.m. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Deputy Registrar 2009 Review

County Auditor, John W. Hoscheid presented the 2009 Deputy Registrar Review and informed the board that the office received a State Performance Review as “Exceeding Standards”. The Commissioners commended the Auditor’s staff for an excellent performance review.

CRISIS RESOURCES CENTER

Tonja Reed from the Crisis Resources Center met with the board requesting support from the county for operational cost. The board placed this on the April 27^th, agenda to discuss with Social Services Director, Nancy Wendler.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 9:59 a.m.

EMERGENCY MANAGEMENT

ARMER

Emergency Management Director, Holly House met with the board requesting approval to sign the “Limited Participation Plan” which is connected with the ARMER system. Holly explained that since the county is not committing to wholly utilizing the ARMER system is why they need to sign this plan.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Arnesen and County Sheriff Dallas Block to sign the “Limited Participation Plan”. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

DOT

Emergency Management Director, Holly House met with the board requesting approval to sign the agreement between the Northwest Minnesota Regional Radio Board and the State of Minnesota Department of Transportation with the respect to the regional access to the statewide public safety radio and communications system.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen to sign the Agreement between the Northwest Minnesota Regional Radio Board and the State of Minnesota Department of Transportation with the respect to the regional access to the statewide public safety radio and communications system. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

ECONOMIC DEVELOPMENT AUTHORITY (EDA)

Economic Development Assistant, Mike Reed met with the board to discuss the Economic Development Authority organization. The board requested that Mike meet with the Joint Powers Board and bring back recommendations of who should sit on the EDA board. The consensus of the board was they were in favor of the creation of the EDA.

SHERIFF’S DEPARTMENT

Chief Deputy Sheriff, Jim Walton met with the board to discuss the part-time Deputy Sheriff’s and part-time Dispatchers Law Enforcements uniform allowances.

Motion

Motion was made by Commissioner Hanson to establish a yearly uniform stipend, to be paid their first pay period of the year, for all part-time Deputy Sheriffs and part-time Dispatchers as follows:

Initial Uniform stipend for part-time Deputy Sheriffs $600.00
Initial Uniform stipend for part-time Dispatchers $200.00
Yearly Uniform stipend for part-time Deputy Sheriffs $225.00
Yearly Uniform stipend for part-time Dispatchers $100.00

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Drainage Management Committee

Public Works Director, Bruce Hasbargen met with the board to review the final recommendations of the Drainage Management Committee.

Motion

Motion was made by Commissioner Todd Beckel to accept the following recommendation from the Drainage Management Committee and to authorize Public Works Director, Bruce Hasbargen to proceed with the implementation of the following:

Recommendations for prioritizing improvement projects
- No list needed
- Allow cost share program and force initiatives to address needs and requests
- On all projects remain mindful of downstream ditch segments, don’t create problems on downstream segments
- Reduce cash outlay for cost share projects
- Utilize County forces as match to landowner/hired contractor
Recommendations for maintenance
- Need to maintain ditches with past improvements
- Mowing only for brush control is ok/mowing debris can cause problems
- Keep vegetative mat from building up
- Burn ditches
- Spray cattails if economical
- Need to control weeds in the ditches
- Hopeful that the proposed Weed Management Program will address this
- Create cost share program for spraying ditches for cattails and weeds
- County pays for chemical/landowner sprays
- Use a seed mixture that is not a hindrance to the grass industry
- Do not use brome grass or sweet clover
Recommendations for addressing sedimentation and erosion control measures
- Do not push buffer strips at this time
- County needs to take care of existing weed problem before additional right of way for buffers is looked upon favorably by farmers
- Need data/education to show there is benefits from buffer strips
- Address individual violators that are farming right of way and into ditches
- Need data/education to show there is a problem
- Change cost share program so that violators cannot keep using the program
- SWCD should work with landowners that have erosion problems
- Need data/education to show there is a problem
- Draft procedures for late season ditch improvement projects
- Require additional erosion control measures; landowner pays for
- County should increase use of BMP’s on field ditches which outlet into road ditch
- Biorolls, riprap, sidewater inlets, etc.
Recommendations for funding
- Committee felt that funding was a County Board level decision
- Move savings in cost share dollars to maintenance
Spray cattails, spray weeds, burning, minor sediment removal
- Obtain dedicated funding for drainage management
- Research feasibility of Stormwater Utility Districts
Work with SWCD to apply for BWSR grant for feasibility study

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Project SP 39-090-02, Shared Use Path

Public Works Director, Bruce Hasbargen met with the board to discuss the Shared Use Path, from Lake of the Woods School to Baudette. He informed the board that the Federal Highway Administration did not approve the utilization of county forces for “in-kind services” for the local match. The board requested that Bruce check with the school to see if they could cost share with the county on this project.

Annual Road Tour

The board discussed the Annual Road Tour with Public Works Director. The board set May 18, 2010 at 7:00 a.m. for their Annual Road Tour.

OLD/New Business

There were no new updates on:

ANI
Oak Island Petition
Red Lake Tribe
Team Building
Grand Theater

There were updates on:

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- reviewed the 2011 Outdoor Heritage Fund Recommendation Appropriations.
County TV-discussed the Sjobergs agreement and will send letter.
Township Road Inventory- had meeting on April 5.

Recess

The meeting was called to recess at 12:00 p.m. and reconvened at 1:00 p.m. as follows:

PLANNING COMMISSION

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:01 p.m. and open the Planning Commission. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC HEARING NOTICE

LAKE OF THE WOODS COUNTY PLANNING COMMISSION

There will be a Lake of the Woods County Planning Commission hearing on Tuesday, April 6, 2010, at 1:00 p.m. in the Commissioners Room of the County Government Center in Baudette, Minnesota . The Board will consider the following requests:

Rodney Thompson The West 99’ of the West 264’ A Conditional Use Permit as

of the East 792’ of the NE¼ SW¼ required by the Lake of the

Section 6, T-163N, R-33W Woods County Zoning

Parcel # 16.06.31.031 – (3 acres) Ordinance, to allow a commercial

business consisting of a small engine repair shop in a Natural Environment District.

Aaron Novak The W 460.02’ of the N 458.02’, A Conditional Use Permit as

less right-of-way, of the W½ NW¼ required by the Lake of the

NE¼ of Section 17, T-163N, R-34W Woods County Zoning

PID’s – 14.17.12.021 & 14.17.12.022 Ordinance, to allow a commercial

Also described as Tract A & B of business consisting of a small

Doc. 79-TT in the County Recorder’s general store with an off sale

Office. liquor store and future gas pumps in a Natural Environment District.

Aaron Novak- Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented Aaron Novak’s application requesting a Conditional Use Permit to allow a commercial business consisting of a small general store with an off sale liquor store and future gas pumps in a Natural Environment District. Josh explained that he presented the request today for it was advertised and notices were sent to landowners with the present legal description, but the legal description has now changed so this Conditional Use Permit will have to be re-noticed and heard on May 11, 2010 Planning Commission.

Rodney Thompson- Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented Rodney Thompson’s Conditional Use Permit to allow a commercial business consisting of a small engine repair shop in a Natural Environment District. No letters were received and no comments were heard from the floor.

Motion

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 1:38 p.m. and open the regular meeting. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Land and Water Planning Director met with the board requesting approval for the 2010 Natural Resource Block Grant Allocation for Subsurface Sewage Treatment System Program (SSTS).

Motion

Motion was made by Commissioner Todd Beckel to authorize the Chairman and the Land and Water Planning Director to sign the 2010 State of Minnesota Board of Water and Soil Resources Natural Resource Block Grant Agreement and the Program Allocation and Contribution Plans as it relates to the SSTS Program. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Attorney

Closed Session Pursuant Minn. Stat. § 13D.05, Subd.3 (b)

The following were present in closed session: Commissioners Patty Beckel, Todd Beckel, Moorman, Hanson and Arnesen, Interim County Attorney, Michelle Moren, County Auditor, John W. Hoscheid, Social Service Director, Nancy Wendler and Human Resource Director, Wade Johannesen.

Resolution was offered by Commissioner Todd Beckel to close the regular meeting at 2: 00 p.m. and the following resolution was moved for adoption:

RESOLUTION CLOSING BOARD MEETING

Resolution No. 10-04-02

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. §13D.05, subd. 3(b) states that “meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege”; and

WHEREAS, the County Board has been threatened with litigation involving Mary Beth Dornheim; and

WHEREAS, Counsel for Mary Beth Dornheim has requested that the County enter into settlement discussions regarding the threatened litigation; and

WHEREAS, the County Board seeks to meet with its attorney, to obtain advice regarding the threatened litigation and settlement proposals set forth by legal counsel for Mary Beth Dornheim pursuant to Minn. Stat. §388.051; and

WHEREAS, it would be detrimental to the interests of the County for the Board to hold a public discussion with its attorney regarding the strengths and weaknesses of its legal position(s), strategy, and potential settlement position where an opposing party or opposing attorney could listen to or be made aware of the County’s positions; and

WHEREAS, there is an absolute need for the Board to obtain confidential legal advice regarding the litigation and potential settlement in order to maintain the attorney-client privilege.

BE IT RESOLVED by the Lake of the Woods County Board of Commissioners as follows:

The County Board hereby closes this meeting based upon the attorney-client privilege pursuant to Minn. Stat. §13D.05, subd. 3(b);
The specific subjects to be discussed, pursuant to Minn. Stat. §13D.01, subd. 3, are the legal strategy in responding to the particularized litigation against the County, and any settlement proposals which may be made by or responded to by the County.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Open Closed Session

Motion was made by Commissioner Moorman to close the closed session at 2:50 p.m. and reconvene the regular meeting. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

LAND ACQUISITION

The board discussed the Dean Bernard property with Interim County Attorney, Michelle Moren.

Motion

Motion was made by Commissioner Todd Beckel to have the County continue with the efforts to procure the Dean Bernard property. In order to address defects with the title to the property, the purchase agreement must be amended to reflect that all payments made, pursuant to the terms of the original purchase agreement, shall be made to an escrow account with First National Bank of Mahnomen, Minnesota, the first mortgage holder of said property. Payments shall be made from the county from the unallocated account. The purchase agreement shall also be amended to reflect that clear title to the subject real property will be obtained by Dean Bernard with the assistance of the County Attorney’s Office and/or First National Bank of Mahnomen and/or Mr. Bernard’s legal counsel, Delray Sparby. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MIS

mIS Director, Brent Birkeland met with the board requesting approval to enter into Joint Powers Agreement with the State of Minnesota for I/Mobile System.

Resolution

COUNTY OF LAKE OF THE WOODS

RESOLUTION TO ENTER INTO A JOINT POWERS AGREEMENT WITH THE

STATE OF MINNESOTA

FOR I/MOBILE SYSTEM

Resolution No. 10-04-01

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

WHEREAS, Sheriff Dallas Block has appeared before the Lake of the Woods County Board to discuss mobile data computing between the Lake of the Woods County Sheriff’s Department and the State of Minnesota; and

WHEREAS, the purpose of this agreement is for the State to provide Lake of the Woods County Sheriff’s Department with access to the State’s I/Mobile System; thru software purchased and installed by the county on county laptop computers mounted in the patrol vehicles; and

WHEREAS, the term of this agreement shall be for the 2010 year.

NOW THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby adopts this joint powers agreement and authorizes Chairman Arnesen to sign.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

NORTH STAR MEETING

Chairman Arnesen updated the board on a meeting he attended at North Star with members of the community on the possibility of Wadena Technical School establishing a training center in Lake of the Woods County.

EXCUSED FROM MEETING

Commissioner Todd Beckel excused himself from the meeting at 3:25 p.m.

HUMAN RESOURCES

Human Resource Director, Wade Johannesen met with the board to renew his Human Resource Contract.

Motion

Motion was made by Commissioner Hanson to enter into a Human Resource Contract with Wade Johannesen commencing April 24, 2010 and terminating October 22, 2010 as presented. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Committee Reports

There were no committee reports.

Correspondence:

Arrowhead Library System- annual dinner; MN Board of Water & Soil Resources ( NE Wetland Mitigation Inventory); Report from Office of the Legislative Auditor (natural resource lands); MASWCD Area Meeting Update; MN Board of Water & Soil Resources ( report on Clean Water Fund Activities)

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 3:40 p.m.

Attest: Approved: April 27, 2010

____________________________ ____________________________

John W. Hoscheid, County Auditor Edward Arnesen, Chairman of the Board

Commissioner Proceedings

April 27, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 27, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Vice- Chair Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson and Moorman. Commissioner Arnesen was absent. Also present were: Deputy Auditor Janet Rudd, Deputy Auditor Lorene Hanson, Penny Mio Hirst, John Oren , Bob Peterson, Marti Carlson, Jeff Pelland, Bill Sindelir, Bruce Hasbargen and Wade Johannesen.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda with the following additions:

Import Software for Manatron/Vanguard, Post Prom and Affirmative Action. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: John W. Hoscheid, Darren Olson and Stacy Novak to Brainerd for Election Training on May 4-6; Brent Birkeland to Alexandria for MCCC Annual Conference on June 7-9; Stacy Novak to Alexandria for MCCC Annual Conference on June 7-10; Rita Krause to St. Cloud for Child Support Legal Training Meeting on May 13-14; Cassie Brune to St. Paul for GA/MSA classes on June 7-9; Dale Boretski and Wayne Bendickson on May 25 – 27 to St. Cloud for the 2010 MAAO Summer Seminar. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of April 6, 2010 regular meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Mower

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a mower.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase a mower in the amount up to $13,500 from Titan Machinery Inc. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Mar-Kit Sanitary Landfill

Public Works Director, Bruce Hasbargen met with the board and updated them on the Mar-Kit Sanitary Landfill. He informed the board that the tonnage was down by 3.8 percent in 2009; first decline in eighteen (18) years and the landfill has 40 years of space left.

Conference Room Use/Reservation Policy

Public Works Director, Bruce Hasbargen met with the board and requested approval for the Lake of the Woods County Conference Room Use/Reservation Policy.

Motion

Motion was made by Commissioner Patty Beckel to approve the Lake of the Woods County Conference Room Use/Reservation Policy. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Informational

Public Works Director, Bruce Hasbargen met with the board and informed them that most of the State Aid sign replacement has been completed and updated them on current projects.

Public Works Director Resignation

Public Works Director, Bruce Hasbargen presented the board with his resignation as Public Works Director effective May 28, 2010 and thanked the board for serving Lake of the Woods County for more than ten (10) years.

Motion

Motion was made by Commissioner Todd Beckel to accept Public Works Director, Bruce Hasbargen resignation as the Public Works Director for Lake of the Woods County effective May 28, 2010. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director Replacement

The board requested the Public Works Director, Bruce Hasbargen to contact District State Aid Engineer Lou Tasa to meet with them to discuss options for replacement of the Public Works Director position in a work session.

Filling Engineering Technician/Administrative Assistant

The board discussed the hiring of the Engineering Technician/Administrative Assistant with Public Works Director, Bruce Hasbargen. After discussion with staff from the Public Works Department the board concurred to move forward with the filling of this position.

History of Solid Waste Administrative Fees

The board discussed the Solid Waste Administrative Fees that the Public Works Department charges the solid waste account for their administrative cost. Bruce explained that all work performed in the Public Works Department is done on cost accounting and has to be charged out accordingly.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:05 a.m.

DEPARTMENT OF CORRECTIONS

Marc Bloomquist, District 2 Correction Officer Supervisor and Kristen Beckel, Probation Officer met with the board and presented the 2009 County Probation Costs. He also informed the board that the Sentence to Serve Program cost share for the county has increased and that the DWI court has funding until September 2011.

ECONOMIC DEVELOPMENT AUTHORITY(EDA)

The board discussed the meeting that some attended with HRDC. HRDC can put together the EDA for the county, but the Tax Increment Financing would have to be done through someone else. HRDC will meet with the board at the May 25, 2010 board meeting to discuss the organization of the EDA. The consensus of the board was to form an EDA.

EMERGENCY MANAGEMENT

2007 Homeland Security Grant

Emergency Management Director, Holly House met with the board requesting approval for the extension of the 2007 Homeland Security Grant until June 30, 2010.

Motion

Motion was made by Commissioner Todd Beckel to authorize Deputy Auditor, Lorene Hanson and Vice Chair Ken Moorman to sign the 2007 Homeland Security Grant Extension. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Federal Border Interoperability Demonstration Grant

Emergency Management Director, Holly House met with the board requesting approval for Border Interoperability Demonstration Grant.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION SUPPORTING THE FEDERAL BORDER INTEROPERABILITY DEMONSTRATION GRANT APPLICATION SUBMITTED BY THE NORTH EAST REGIONAL RADIO BOARD FOR IMPROVING RADIO INTEROPERABILITY WITHIN OUR BORDER COUNTIES AND ON OUR INTERNATIONAL BORDERS WITH CANADA

Resolution No. 10-04- 03

WHEREAS; there is a Public Safety need to provide radio communication interoperability within our border counties and along our county borders with Canada; and

WHEREAS; the Federal Government has made available a demonstration grant called the Border Interoperability Demonstration Grant Program (BIDP); and

WHEREAS; the BIDP grant will allow us to develop a means of communication interoperability between Minnesota and Canadian public safety agencies along our International Border, at our International Ports, and within our border Counties; and

WHEREAS; the Regional Radio Board has worked with the State of Minnesota Department of Public Safety, the Counties within its Regions and the jurisdictions within the Counties to complete a comprehensive application for this grant;

NOW, THEREFORE, BE IT RESOLVED; that the Lake of the Woods County Board of Commissioners hereby supports this Grant application as needed and necessary for the Citizens of our Region and the Public Safety Agencies serving those citizens; and

BE IT FURTHER RESOLVED; that the Lake of the Woods County Board of Commissioners is committed, upon approval of this grant, to assist the Regional Radio Board with the management and implementation of this grant.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Mobile Home Park Evacuation Plans

Emergency Management Director, Holly House informed the board that the Department of Health requires evacuation plans for Mobile Home Parks. Holly will draw up a plan and have it approved by Interim County Attorney, Michelle Moren.

RINKE NOONAN LAW FIRM

Attorney Kurt Deter, from Rinke Noonan Law Firm met with the board to update them on the recent drainage law changes, informed them on the process for recording county ditch systems and, other drainage issues.

RECESS

The meeting was called to recess at 11:28 a.m. and reconvened at 11:30 a.m. as follows:

COUNTY ATTORNEY

Interim County Attorney, Michelle Moren met with the board to discuss the agreement of resolving Mary Beth Dornheim’s employment relationship with the county. The board reviewed the proposed Agreement and Resignation of Mary Beth Dornheim.

Motion

Motion was made by Commissioner Todd Beckel to amend the agenda with the addition of the Agreement and Resignation of Mary Beth Dornheim. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Resolution

RESOLUTION APPROVING AGREEMENT

Resolution No. 10-04-04

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

WHEREAS, the Lake of the Woods County Board of Commissioners has reviewed the proposed Agreement and Resignation of Mary Beth Dornheim

NOW THEREFORE, BE IT RESOLVED by the Lake of the Woods County Board of Commissioners, as follows:

The Board hereby approves the Agreement and the terms set forth therein, and accepts the resignation of Mary Beth Dornheim, effective July 23, 2009.
The Board Chair and Clerk are hereby authorized to sign the Agreement on behalf of the County.
The County Attorney is authorized to have a copy of this Resolution and the Agreement mailed to Dornheim’s Representative and to take whatever steps are necessary to out the terms of the Agreement as set forth therein.

The resolution for the adoption of the foregoing Resolution was duly seconded by Commissioner Patty Beckel and upon a vote being taken thereon, the following voted in favor of the motion: Commissioners Patty Beckel, Todd Beckel, Moorman and Hanson, and the following voted against the motion: None.

Commissioner Arnesen was absent.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

Commissioners’ Warrants $36,963.62

Commissioners’ Warrants $12,605.61

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Child Abuse Prevention Month

Social Services Director, Nancy Wendler informed the board that Social Service Worker, Monique Arnesen had family matters that came up and will have to postpone the Child Abuse Prevention presentation.

Crisis Resource Center

Funding

The board discussed the request for funding from Tonja Reed representing the Crisis Resource Center with Social Services Director, Nancy Wendler and Social Services Supervisor, Amy Ballard. No board action was taken.

Cell Phones

Social Services Director, Nancy Wendler informed the board that the department has a few clients that are hearing impaired and can only communicate by text messaging. Commissioner Hanson will look into the cost of text service.

Tom-Tom

Social Services Director, Nancy Wendler informed the board that she is looking into purchasing a Tom-Tom for her staff to use.

COURT ADMINISTRATOR

Court Administrator, Carol Clauson requested to see the board. She informed them that she will be retiring on May 28, 2010 and that she will not be physically replaced either in Koochiching County or Lake of the Woods County and that another Court Administrator in another county will take over her duties.

RECESS

The meeting was called to recess at 12:00 p.m. and reconvened at 1:00 p.m. as follows:

PLANNING COMMISSION

Land and Water Planning Director, Josh Stromlund met with the board to present the Findings and Fact of the conditional use permit for Rodney Thompson.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant: Rodney Thompson Date: April 27, 2010

Location/Legal Description: The West 99’ of the West 264’ of the East 792’ of the NE1/4 SW1/4, Section 6, Township 163N, R. 33W. Parcel # 16.06.31.031

Project Proposal: To allow a commercial business consisting of a small engine repair shop in a Natural Environment District.

Is the requested use consistent with maintaining the public health, safety, and welfare?

YES (X) NO ( )

Why or why not? The noise pollution will be kept to a minimum as work is to be conducted in an enclosed building which is located approximately 400 feet from the nearest residence. A natural vegetative buffer exists which will minimize the visual pollution as viewed from 70^th Street NW and neighboring properties, as the building is located approximately 400 feet from the street and closest residence. Any used oil and gasoline will be stored and disposed of properly.

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES (X) NO ( )

Why or why not? The proposed use will not generate water pollution as all containments will be stored and disposed of properly.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES (X) NO ( )

Why or why not? The proposed use will not adversely affect the existing topography, drainage features and vegetation cover as no new construction is proposed.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (X) NO ( )

Why or why not? The proposed use is not located in a floodplain and/or floodway of Lake of the Woods.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

YES (X) NO ( )

Why or why not? The proposed use will not disturb soil or existing vegetation as the proposed use will be conducted in an existing building.

6. Is the site in harmony with existing and proposed access roads?

YES (X) NO ( )

Why or why not? The proposed use will utilize an existing driveway with no new access proposed off of 70^th Street NW.

7. Is the requested use compatible with adjacent land uses?

YES (X) NO ( )

Why or why not? The proposed use will be located in a mixed Commercial/Residential area. A resort is located north of the proposed location and the remainder is seasonal/permanent residential use. The proposed use will keep noise pollution to a minimum as the repairs will be in an enclosed building and due to the natural vegetative buffer, visual pollution will be minimized. As stated in question #1, the closest neighboring residence is approximately 400 feet.

8. Does the requested use have a reasonable need to be in a shoreland location?

YES (X) NO ( )

Why or why not? The proposed use is not located in the shoreland area of Lake of the Woods.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such? YES (X) NO ( )

Why or why not? The use will not generate sewage waste. Any used oil or gasoline will be stored and disposed of properly.

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance? YES (X) NO ( )

Why or why not? The proposed use is not located in the shoreland area of Lake of the Woods and the visibility of the building in which the proposed use will be located in is minimized by a natural buffer as viewed from 70^th Street NW and neighboring properties.

11. Is the site adequate for water supply and on-site sewage treatment systems?

YES (X) NO ( )

Why or why not? The proposed use is not dependant on an adequate water supply and a sewage treatment system however; adjacent properties have private wells and sewage treatment systems.

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate? YES (X) NO ( )

Why or why not? The proposed use will not generate any watercraft.

If all answers to the Findings of Fact-Criteria are “Yes” the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

The specific conditions of approval are as follows: The scope of granting this request is limited to items with small engines such as: lawn mowers, weed eaters, chainsaws, snowblowers, snowmobiles, all terrain vehicles (3 and 4 wheelers) and the like. The general appearance is to be kept neat and orderly. The hours of operation shall be from 8:00am to 5:00pm Monday through Friday and weekends. One (1), four (4) foot by six (6) foot sign is allowed to be placed near the entrance outside of the right of way of 70^th Street NW.

Approved (X) Denied ( )

____________________________

Ken Moorman

Vice Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

Josh recommended approving the Conditional Use permit to Rodney Thompson.

Motion was made by Commissioner Hanson to accept the findings and fact as presented and approve the Conditional Use Permit for Rodney Thompson. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MIS DIRECTOR

IBM Websphere Software

MIS Director, Brent Birkeland met with the board requesting approval to purchase IBM Websphere software in the amount of $3,918 plus tax.

Motion

Motion was made by Commissioner Hanson to approve the purchase of IBM Websphere software from TriMin Systems in the amount of $3,918 plus tax with the funding from the MIS budget. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

Revenue $ 36,560.10

Road & Bridge $ 15,960.33

Co. Development $ 200.00

Solid Waste $ 4,862.23

$ 57,582.66

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 4/27/2010 FOR PAYMENT 4/30/2010

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

2500.00 BAUDETTE LOW CHAMBER OF COMMER 747.90 BAUDETTE REGION

1800.00 BELTRAMI COUNTY AUDITOR-TREASU 600.00 BLUE MAXX RECYCLING

1748.42 BRAD’S PLUMBING & HEATING, INC 1777.78 TERRY BROWN

342.99 CANON FINANCIAL SERVICES INC 3578.78 CENEX CO-OP SERVICES, INC.

2169.10 COLLABORATIVE DESIGN GROUP INC 588.06 COUNTRY INN & SUITES – SHOREVI

984.95 CUSTOM AUTOBODY AND REPAIR 5543.31 DELL MARKETING, LP

376.73 FRONTIER PRECISION INC 769.55 RICHARD GOODERUM

723.65 GRAINGER, INC 2000.00 LEE HANCOCK

497.90 HILLYARD INC HUTCHINSON 722.68 HOLTE IMPLEMENT, INC

782.17 LAKEWOOD HEALTH CENTER 486.00 ROBERT LAPOS

673.37 LAWSON PRODUCTS, INC. 575.00 PAT LECLAIRE ELECTRIC (DBA)

472.74 LOCATORS SUPPLIES INC 557.47 LOW FOODS

740.11 M-R SIGN CO, INC 639.42 MINNESOTA UI

475.41 MN COUNTIES COMPUTER CO-OP 375.00 MN OFFICE OF ENTERPRISE TECHNO

917.63 KENNETH MOORMAN 5427.00 LAW MOREN

886.60 MSOP-MN SEX OFFENDER PRGRM-462 326.88 NOBLE RADIO SHACK

308.96 NOBLE THRIFTY WHITE 1105.00 NORTH EAST TECHNICAL SERVICE,I

416.68 OFFICE DEPOT 473.50 RODERICK RONE JR

2028.60 ROSEAU COUNTY COOPERATIVE ASSN 571.18 GEORGE SWENTIK

1187.00 TAMMY’S SIGNS 500.00 US POSTAL SERVICE(CMRS-FP)

1225.40 WEST GROUP 3982.77 WOODY’S SERVICE

42 PAYMENTS LESS THAN $300 4,976.97

**** FINAL TOTAL……. $57,582.66 ****

Further moved to authorize the payment of the following auditor warrants:

April 7, 2010 $ 230,153.99

April 7, 2010 $ 47,023.87

April 13 2010 $ 7,637.88

April 20, 2010 $ 19,195.76

April 23, 2010 $ 61,843.04

The motion was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioner’s Moorman, Patty Beckel and Hanson. Voting against: Commissioner Todd Beckel.

ASSESSOR

County Assessor, Wayne Bendickson met with the board and requested authorization to purchase a PC license which will import information from the Manatron program to the Assessors Vanguard program.

Motion

Motion was made by Commissioner Todd Beckel to authorize County Assessor, Wayne Bendickson to purchase a PC license in the amount of $2,350 from the Assessors budget. Motion was seconded by Commissioners Hanson and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Lost Warrants

Deputy Auditor, Lorene Hanson met with the board requesting authorization to issue lost warrants for the City of Baudette, Nyla O’Connell and Central Pension Fund.

Motion

Motion was made by Commissioner Todd Beckel to approve the applications and affidavits for lost warrants for the following:

City of Baudette in the amount of $ 2,195.17
Nyla O’Connell in the amount of $ 622.64
Central Pension Plan $ 1,667.20

without furnishing indemnifying bonds. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Affirmative Action Program

Deputy Auditor, Lorene Hanson met with the board requesting approval for the Affirmative Action Programs for Minorities, Women and Disabled Individuals.

Motion

Motion was made by Commissioner Patty Beckel to approve the Affirmative Action Programs for Minorities, Women and Disabled Individuals effective May 1, 2010 and to authorize Vice Chair, Ken Moorman to sign the same. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Oak Harbor Liquor License

Deputy Auditor, Lorene Hanson requested approval for Oak Harbor Seasonal Liquor License.

Motion

Motion was made by Commissioner Hanson to approve the following Seasonal On- Sale and Sunday Intoxicating Liquor License according to MN Statute 340A.404 Subd.6 (b) (date specified by the board April 15 to 10-15 each year) for JJN Ventures, LLC DBA Oak Harbor Golf Course effective May 1, 2010 to October 15, 2010. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Gambling Premise Permits

Deputy Auditor, Lorene Hanson met with the board requesting approval for Gambling Premise Permits for the Baudette Area Arena and the VFW Post of Warroad.

Resolution

The following Resolution was offered by Commissioner Todd Beckel and moved for adoption:

A Resolution Approving a Lease for Lawful Gambling Activity and Premise Permits Application

Resolution No.10-04-05

WHEREAS, the Baudette Area Arena of Baudette has submitted a lease for lawful gambling activity and a premise permits application for Minnesota Lawful Gambling to be conducted at the following establishments, which are all located in Lake of the Woods County:

Zippel Bay Resort, 6080 39^th St NW, unorganized township of Zippel;
Wigwam Resort, 2714 Wigwam Loop NW, unorganized township of Wheeler;
Cyrus Resort, 3298 Cyrus Rd NW, unorganized township of Wheeler;
Ballard’s Resort, 3314 Bur Oak Rd NW, unorganized township of Wheeler;
Randall’s Resort, 3314 Bur Oak Rd NW, unorganized township of Wheeler,
Adrian’s Resort, 3362 Red Oak Rd NW, unorganized township of Wheeler;
Borderview Resort, 3409 St Hwy 172 NW, unorganized township of Wheeler;
Ken-Mar-Ke Resort, 3147 Ken-Mar-Ke Dr NW, unorganized township of Wheeler;
Morris Point Resort,3812 42^nd Ave NW, unorganized township of Wheeler;
Schuster’s Resort, 3140 State Hwy 172 NW, unorganized township of Wheeler;
Rosalie’s Restaurant and Lounge,1229 Main W, within the City of Baudette;

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said applications for submission to the Minnesota Gambling Control Board.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Resolution

The following Resolution was proposed by Commissioner Hanson and moved for adoption:

A Resolution Approving a Lease for Lawful Gambling Activity and Premises Permit

Application:

Resolution No. 10-04-06

WHEREAS, the Warroad VFW Post 4930 has submitted a premises permit application for Minnesota lawful gambling and a lease for lawful gambling activity to be conducted at the establishment known as Sportsman’s of Oak located in the unorganized township of Angle at 1 Bobby’s Bay, Oak Island, MN in Lake of the Woods County.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approve said application for submission to the Minnesota Gambling Control Board.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Sponsorship of Snowmobile Trails

Deputy Auditor, Lorene Hanson met with the board requesting approval for Sponsorship of snowmobile assistance programs.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 10-04-07

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Resolution was seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 10-04-08

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 10-04-09

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Border Trails maintenance of snowmobile trails managed by Border Trails.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

COUNTY ROAD #33

Right of Ways

Gary Moeller and Gregg Hennum met with the board to discuss use and maintenance of right of way on County road #33. The board informed them that they are allowed to use the right of way but that they are also responsible for the repair of damages to the right of way subject to County approval and satisfaction. The board requested that Public Works Director, Bruce Hasbargen, write a letter to the landowners along said right of way explaining how right of way works, and that the County would oversee the maintenance of the right of way.

Speed Issues on County Road #33

Gary Moeller and Gregg Hennum discussed the concerns of the speed limit on County Road #33 and requested that the speed be lowered and speed bumps applied. The board will take a look at County Road #33 on its annual road tour.

COUNTY TREASURER

County Treasurer, Mark Hall met with the board requesting approval for the designation of an additional official depository of county funds for the year 2010.

Resolution

County Treasurer-Official Depositories

County Treasurer, Mark Hall met with the board requesting approval for the designation of an additional official depository of county funds for the year 2010.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution

Establishing Additional Official Depository

Resolution 2010 – 04 – 10

WHEREAS, Minnesota Statute 118A.02 requires the governing body of each government entity to designate one or more financial institutions as a depository for its public funds;

WHEREAS, Lake of the Woods County Board of Commissioners would like to designate an additional official depository of county funds;

BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby designates the First National Bank in Mahnomen, Mahnomen, MN as an official depository of county funds for the year 2010 beginning April 1, 2010.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF

Cameras

County Sheriff, Dallas Block met with the board, per their request, to discuss the placement of cameras in squads. Dallas stated that he will look into grants that are available through the Department of Public Safety and/or the Stone Garden Grant.

LINE WORKERS SCHOOL

The board placed the Line Workers School discussion on a near future work session.

WORK SESSION

The board set a work session for May 10, 2010 at 7:00 a.m. in the Commissioners’ Room to discuss varies topics that the board is working on .

RECESS

The meeting was called to recess at 2:24 p.m. and reconvened at 2:36 p.m. as follows:

CITY OF BAUDETTE’S MAYOR

Revolving Loan Grant

City of Baudette Mayor, Rick Rone met with the board to inform them that the City has applied for a Rural Business Enterprise Grant Program and if successful the money would be used for a Revolving Loan fund for the City of Baudette residents’ use.

Bike Path

Rick informed the county board that the City of Baudette is willing to help with the cost of the bike path.

Meeting with Baudette City Council

Rick requested that the county board look into a date to meet with the City Council to discuss the Joint Powers Agreement that Lake of the Woods County and the City of Baudette have with Lake of the Woods Area Tourism Bureau.

COUNTY AUDITOR

Permit Zone 101

Deputy Auditor, Lorene Hanson presented a resolution of support from Roseau County Commissioners requesting that Lake of the Woods County supports a resolution regarding transitioning Permit Zone 101, which was created in 2007 by the DNR as a Bovine TB disease management zone, into a pilot project for white-tail deer habitat improvement with a goal to develop a strong partnership between public and private land ownerships. Vice-Chair Ken Moorman will see if one the Commissioners from Roseau County can meet with them for further details.

Classification Change

Deputy Auditor, Lorene Hanson presented an application for a classification change for Lawrence J. Theis from seasonal to homestead due to clerical error.

Motion

Motion was made by Commissioner Hanson to approve the classification change for Lawrence J. Theis due to clerical error. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

REQUEST OF INFORMATION

The board reviewed the following information:

Recovery Zone Economic Development Bonds
Bonding for Bike Trails
Remounumentation Budget ( boundary commission)
LaValla landfill budget

OLD/New Business

There was no new update on:

ANI
Oak Island Petition
Red Lake Tribe
Grand Theater
Township Road Inventory

There were updates on:

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund; Information meeting on Parks and Trails on May 11, 2010 at 7:00 p.m. at Lake of the Woods School
Land Acquistion; working on survey.
County TV; waiting on letter from Sjobergs
Team Building; Vice Chair Ken Moorman will talk with Extension Educator Jody Horntvedt to meet with the board

Committee Reports

There were no committee reports.

Correspondence:

Marshall County Resolution; Positively Minnesota (Small Cities Development Program Grant awarded for rehabilitation within the City of Baudette and Williams).

Recess

With no further business before the board, Vice Chair Ken Moorman recessed the meeting at 3:33 p.m.

Attest: Approved: May 11, 2010

____________________________ ____________________________

Janet E. Rudd, Deputy Auditor Ken Moorman, Vice Chair of the Board

March, 2010

Commissioner Proceedings

MARCH 9, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 9, 2010, in the Commissioners Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman. Also present were: Deputy Auditor Lorene Hanson and Deputy Auditor Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Travel for Nancy Wendler, Report from the Office of the Legislative Auditor, AMC Legislative Conference and AMC thank-you letter. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Tim Aery and Bob Peterson to Minneapolis, for MN DOT training (Grading & Base 1) on March 22-25; Marti Carlson to Willmar for MN County Hwy Accountants Assoc. Conference on April 28-30; Nancy Wendler to Bemidji March 18 &19 for Area Aging meeting and Regional Directors meeting.

Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of February 23, 2010, regular meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF

County Sheriff, Dallas Block met with the board to discuss the Public Service Answering Point (PSAP). Dallas explained that there is a grant available, if six (6) counties agree, to participate in a study for the consolidation of 911 calls to go outside of the counties to one answering point. The consensus of the board was not to accept the PSAP grant.

Claim No. 2924

The board discussed claim No. 2924 that was not paid from the last meeting. Dallas explained that this claim would be paid out of the MNJAC grant.

SOCIAL SERVICE DIRECTOR

Introduction of Financial Worker

Social Services Director, Nancy Wendler introduced Cassie Brune, newly hired Financial Worker, to the board.

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

Commissioners’ Warrants $19,776.96

Commissioners’ Warrants $ 7,686.02

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Child Support Update

Child Support Officer, Rita Krause met with the board to inform them that the Governor’s Office and the State Department of Human Services has received an independent study regarding the Minnesota State Child Support process redesign. The study recommends that the State Department of Human Services assume the administration of child support from the Minnesota Counties with a multi-year phase in process.

Recess

The meeting was called to recess at 10:24 a.m. and reconvened at 10:30 a.m. as follows:

PUBLIC WORKS

Overhead Light Fixtures

Public Works Director, Bruce Hasbargen met with the board requesting approval to install new overhead light fixtures in the Public Works Office area and Break Room area. Bruce presented two estimates to the board.

Motion

Motion was made by Commissioner Moorman to authorize the Public Works Director to install new overhead light fixtures in the Public Works Office and Break Room area to facilitate an upgrade in energy and cost efficiency and award the project to Pat LeClaire Electric in the amount of $4,180 with the funding from the related budgeted building fund. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Drainage Management Committee Meeting

Public Works Director, Bruce Hasbargen informed the board upon their request that he has scheduled an additional Drainage Management Committee meeting on March 18, 2010 at 7:00 p.m. The board will contact their delegates to remind them of the meeting.

Township Road Inventory

Public Works Director, Bruce Hasbargen asked the board how they would like to proceed with the Township Road Inventory. The board requested that Bruce set up a meeting with the DNR to discuss the next segment.

AMC LEGISLATIVE CONFERENCE

The board discussed the upcoming conference and what issues they want to bring forward at the conference. Some topics that were discussed were the resignation of Executive Director, Jim Moulder and his replacement and PILT payments.

FREEBERG AND GRUND

Engineer, Brian Grund met with the board and updated them of the progress of the Wheeler’s Point Sewer District. Brian informed the board that they found a parcel of land that possibly would work for the sewer district, but an archeology study would need to be completed on the property and metering of waste water flow for cost share data, would need to done. Brian informed the board that Rural Development has shown interest in this project for funding purposes.

WHEELER’S POINT SEWER DISTRICT

Wheeler’s Point Sewer District board member Gary Moeller met with the board requesting funding for an archeology study and purchases of meters for the Wheeler’s Point Sewer District. Gary informed the board that the study would cost approximately $12,500 and the meters the same. The board requested that they should check with the DNR to see if there would be a possibility of cost share for the archeology study.

Motion

Motion was made by Commissioner Todd Beckel to contribute $25,000 to the Wheeler’s Point Sewer District for the archeology study and the meters with the funding from the Con-Con fund. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 11:28 a.m. and reconvened at 11:40 a.m. as follows:

HUMAN RESOURCES

Engineering Technician/Administrative Assistant

Human Resource Director, Wade Johannesen met with the board requesting approval for the job description for the Engineering Technician/Administrative Assistant for the Public Works Department and to advertise and hire.

Motion

Motion was made by Commissioner Hanson to approve the job description for the Engineering Technician/Administrative Assistant for the Public Works Department as recommended by the personnel committee at grade 9 (nine). Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to authorize Public Works Director, Bruce Hasbargen and Human Resource Director, Wade Johannesen to advertise and hire for a Engineering Technician/Administrative Assistant which is a union position within the Public Works Department. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Custodian II/Safety Coordinator

Human Resource Director, Wade Johannesen met with the board requesting approval for the revised job description for the Custodian II/Safety Coordinator.

Motion

Motion was made by Commissioner Todd Beckel to approve the revised job description for the Custodian II/Safety Coordinator as recommended by the personnel committee from grade 5 (five) to grade 7 (seven) as recommended by the personnel committee. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to approve the Custodian II/Safety Coordinator at grade 7 (seven) step 5(five) effective March 7, 2010. Motion was seconded by Commissioner Hanson and the vote carried as follows: Voting for: Commissioners Patty Beckel, Hanson, Moorman and Arnesen. Voting against: Commissioner Todd Beckel.

Recess

The meeting was called to recess at 12:25 p.m. and reconvened at 1:20 p.m. as follows:

COUNTY SURVEYOR

Bernard’s Property

County Surveyor, Donn Rasmussen met with the board and presented the proposal of request to prepare a Boundary and Topographical Survey of the Bernard property in Sections 1 and 12, Township 161 North, Range 33 West. Donn explained that the estimated cost of the project is $25,000, but if the Public Works Department provided the necessary manpower and equipment for excavation it would save $2,400. Donn also explained that the DNR was contacted and the DNR Land Survey Department, agreed to marking the west boundary of the Bernard property and filing the necessary section corners certificates. This would save $5,000 bringing the cost down to $17,600.

Motion

Motion was made by Commissioner Todd Beckel to accept the proposal from County Surveyor Donn Rasmussen for the Boundary and Topographical Survey of the Bernard property in Sections 1 and 12, Township 161 North, Range 33 West in the amount of $17,600 with the funding from the Re-monumentation fund and the rest from the Natural Resource Environmental fund. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

GRAND THEATER

SharRay Feickert and Bill Mouw representing the Grand Theater met with the board to follow up on the property tax exempt status. The board will send a letter seeking property tax exemption status for the Grand Theater to our legislature for support.

REGIONAL ECONOMIC ALLIANCE

The board reviewed a letter from the Regional Economic Alliance requesting support from Lake of the Woods for proposed changes to the Federal Universal Service Fund that would expand rural broadband deployment. The Federal Communications Commission is currently drafting a National Broadband Plan that will begin the national debate over how to proceed on broadband; and will ultimately lead to legislation that will not only have an impact on the whole nation, but especially our rural areas.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen to sign the letter of support for the proposed changes to the Federal Universal Service Fund. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

CONSENT AGENDA

The board discussed the Lake of the Woods County “Travel Policy” which requires all employees to be placed on the consent agenda for approval for overnight travel; in the event that an emergency meeting occurs between board meetings, place that emergency meeting on the next consent agenda. When submitting your claim for expenses, an agenda or documentation of the meeting must be attached to be reimbursed. Chairman Arnesen requested that Human Resource Director, Wade Johannesen send out an e-mail to all staff reminding them of the “Travel Policy”.

COUNTY AUDITOR

Claims

Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims with the adjustment of claim no. 2924 as follows:

Revenue $ 30,007.28

Road & Bridge $ 14,435.49

County Development $ 1,160.50

Solid Waste $ 11,835.74

$ 57,439.01

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 3/09/2010 FOR PAYMENT 3/12/2010

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

373.00 ROSE ANDERSON 945.59 AUTO VALUE BAUDETTE

342.99 CANON FINANCIAL SERVICES INC 1249.98 CENEX CO-OP SERVICES, INC.

329.18 DELL MARKETING, LP 300.00 GIZIIBII RESOURCE CONS & DEV A

701.61 HOLTE IMPLEMENT, INC 1445.10 HOWARD’S OIL COMPANY

395.60 IBM CORPORATION 3532.21 JAKE’S QUALITY TIRE INC

324.50 LAKEWOOD HEALTH CENTER 701.96 LOW FOODS

390.28 LOW HIGHWAY DEPT 8127.00 MAR-KIT LANDFILL

11130.61 MN STATE DEPT-CORRECTION 951.00 KENNETH MOORMAN

5488.00 LAW MOREN 517.84 NAYLOR’S HEATING & REFRIGERATI

473.39 NOBLE RADIO SHACK 624.82 OFFICE DEPOT

1650.31 PB DISTRIBUTING INC 1095.12 R & Q TRUCKING, INC

2601.34 ROLYAN BUOYS 335.64 SHOOTING STAR CASINO, HOTEL

642.50 TONY DORN, INC. 327.29 TRUE VALUE

1793.83 WIDSETH SMITH NOLTING&ASST INC 4415.08 WOODY’S SERVICE

46 PAYMENTS LESS THAN $300 6,142.27

FINAL TOTAL: $57,348.04

Further moved to authorize the payment of the following auditor warrants:

February 23, 2010 $ 25,614.86

February 24, 2010 $105,227.62

February 26, 2010 $ 846.50

March 2, 2010 $ 69,486.48

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

OFFICE OF LEGISLATIVE AUDITOR

The board reviewed the evaluation report summary of the major findings and recommendations for the Office of the Legislative Auditor. Commissioner Todd Beckel will get a group together to draft a letter for PILT payments to present at the AMC Legislative Conference.

Old/New Business

There were no new updates on:

ANI
Oak Island Petition
Land Acquisition
County TV
Lessard- Sams Outdoor Heritage Council/Outdoor Heritage Fund-
Red Lake Tribe
Team Building

COMMITTEE REPORTS

Commissioner Todd Beckel reported on NE Wetlands; MRCC and Northern Counties Land Use.
Commissioner Moorman reported on Mental Health Council.

Correspondence:

State of Minnesota Orderly Annexation Agreement

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 3:09 p.m.

Attest: Approved: March 23 2010

____________________________ ____________________________

Janet E. Rudd, Deputy Auditor Edward Arnesen, Chairman of the Board

Commissioner Proceedings

MARCH 23, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 23, 2010, in the Commissioners Room at the Government Center.

Call to Order

Vice-Chairman Moorman called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, and Moorman. Commissioner Arnesen was absent. Also present were: Deputy Auditor Lorene Hanson and Deputy Auditor Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Travel for Phil Johnson, Sandy Peterson, and Julie Berggren, Memo for City of Baudette, Letter from DNR (purchase of land). The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Ryan Hockstedler to Brainerd on April 6-7 for MNJAC Conference, Phil Johnson to Fosston, Twin Valley and Thief River Falls on April 22-23 for quarterly meetings, Sandy Johnson to St. Paul, on May 4-5 for Criminal Justice Reporting System and Julie Berggren to Andover on April 29 for PLEAA training.

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Patty Beckel to approve the minutes of March 9, 2010, regular meeting with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

DAVID DROWN & ASSOCIATES

Associate Traci Ryan with David Drown & Associates met with the board to discuss how the county can establish the authority by creating either an Economic Development Authority (EDA) or a Housing & Redevelopment Authority (HRA). She explained that the primary purpose of proposing the creation of an EDA is to provide for the authority to create Tax Increment Financing (TIF) Districts in unincorporated areas of the county where development is expected to occur. Traci went through the procedures on how to create an EDA. Traci informed the board that the cost for David Drown & Associates to assist in the creation of an EDA would be around $5,000 plus travel. The board reviewed a letter requesting consideration for Tax Increment Financing assistance in connection with the proposed Bur Oak Villa Development.

Chairman Arnesen

Chairman Arnesen joined the meeting at 8:31 a.m. and resumed position of Chairman at 9:45 a.m.

SOCIAL SERVICE DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $29,476.81

Commissioners’ Warrants $ 8,562.01

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Minnesota Department of Human Services(DHS)

Lake of the Woods County Commissioners would like to commend the Social Services Staff and Director for a perfect performance in meeting the DHS Human Service financial reporting requirements for calendar year 2009.

MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST

Executive Director, Robyn Sykes met with the board and presented the 2010 Annual Report. Robyn explained to the board that the MCIT members chose to rename the entity to better reflect the mission of the organization. She explained that the word “Insurance” that appeared in the title led to a perception that MCIT must be an insurance company, so the members chose to rename the entity to “Intergovernmental” to better reflect the mission of the organization, that it is a group of counties and associated members collectively pooling resources to manage risk and to reduce the cost for their tax payers.

Recess

The meeting was called to recess at 9:50 a.m. and reconvened at 9:54 a.m. as follows:

PUBLIC WORKS

Advertise for bids

Public Works Director, Bruce Hasbargen met with the board requesting approval to advertise for bids and set bid opening dates for Shared Use Paths known as projects SP 39-090-02 & SP 39-090-03.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to advertise for bids and set bid opening dates for the following upcoming projects as warranted: SP 39-090-02 & SP 39-090-03, Shared Use Paths. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Township Road Inventory

Public Works Director, Bruce Hasbargen informed the board that he will try to organize a meeting with the DNR in the near future to review the Township Road Inventory.

MarKit Annual Meeting

Public Works Director, Bruce Hasbargen informed the board that MarKit Landfill is holding its annual meeting in Hallock on April 14, 2010 at 11:30 a.m. for those who would like to attend.

GRAND THEATER

SharRay Feickert and Bill Mouw representing the Grand Theater met with the board and presented a resolution for support for seeking tax exemption for the Theater. County Assessor, Wayne Bendickson affirmed that he would check further with the Department of Revenue for the exemption status for the Grand Theater and report back to the board.

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 10-03-01

Resolution of Support for Seeking Tax Exemption for the Grand Theater

WHEREAS, the Lake of the Woods County Commissioners represent the legal County Government for the residents of Lake of the Woods County and recognized within the State of Minnesota as such; and

WHEREAS, The Board of Directors of The Baudette Community Foundation, a 501 ( c ) ( 3 ) entity, owning and operating a community theater (The Grand Theater) seeks tax exemption for its community theater project;

WHEREAS, Lake of the Woods County Commissioners have determined that it is in the best interest of our county, surrounding area and the Community Foundation Board to seek tax exemption, to assure that the theater remains a viable entity, providing safe and accessible recreational opportunities for all individuals within the remote County of Lake of the Woods.

BE IT RESOLVED THAT, Lake of the Woods County Commissioners approves this resolution; and

BE IT FURTHER RESOLVED, that the Commissioners are hereby authorized to take such actions as may be deemed necessary to effectuate the change of tax exemption for The Grand Theater.

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF/MIS DIRECTOR

County Sheriff, Dallas Block and MIS Director, Brent Birkeland met with the board to discuss the laptop computers that the county purchased through 911 funds for the ambulances and the request to transfer to the City of Baudette Police Department. County Sheriff and MIS Director will meet with Ambulance Director, Bobby Jo Castle, to discuss the laptop computers. No board action was taken.

NORTHWEST REGIONAL RADIO BOARD

Commissioner Todd Beckel discussed the recommended modification to the Northwest Regional Radio Boards Joint Powers Agreement. He informed the board that the change would delete the wording that Greater Northwest EMS as the Administrative Agent of the Board and add provisions providing that the Administrative Services are under the direction and control of the Regional Radio Board.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

A RESOLUTION APPROVING MODIFICATIONS TO THE

JOINT POWERS AGREEMENT FORMING THE

NORTHWEST REGIONAL RADIO BOARD

RESOLUTION NO. 10-03-02

WHEREAS, Lake of the Woods County is a participating member of the Northwest Regional Radio Board, a Joint Powers Entity formed pursuant to Minnesota Statutes 403.39 and 471.59; and

WHEREAS, a Joint Powers Agreement creating the Northwest Regional Radio Board was approved by the fourteen counties and one city comprising the Board, including Lake of the Woods County; and

WHEREAS, the current Joint Powers Agreement provides, in more than location, reference to Greater Northwest EMS serving as the Northwest Regional Radio Board Administrative Agent; and

WHEREAS, Greater Northwest EMS is no longer willing to serve as the Northwest Regional Radio Board Administrative Agent; and

WHEREAS, modification of the assignment of an Administrative Agent currently requires modification of the Joint Powers Agreement; and

WHEREAS, the Northwest Regional Radio Board recommends modification of the Joint Powers Agreement governing the Northwest Regional Radio Board to vest selection of the Administrative Agent in the Northwest Regional Radio Board;

BE IT RESOLVED the Lake of the Woods Board of Commissioners approves the modifications to the Joint Powers Agreement recommended by the Northwest Regional Radio Board and attached hereto; and

BE IT FURTHER RESOLVED that the Lake of the Woods County Commissioners is hereby authorized to execute the required addendum to the existing Joint Powers Agreement to implement the authorized modifications upon approval of the County Attorney.

Resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

Revenue $ 21,293.27

Road & Bridge $ 9,559.76

Solid Waste $ 3,020.92

$ 33,873.95

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 3/23/2010 FOR PAYMENT 3/26/2010

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

944.89 ACME ELECTRIC 962.43 AMERICAN SOLUTIONS FOR BUSINES

524.61 ANDY’S GARAGE, INC. 2835.00 ED ARNESEN

675.09 TERRY BROWN 2459.75 CENEX CO-OP SERVICES, INC.

471.96 COUNTRY INN & SUITES – ST CLOU 309.94 DELL MARKETING, LP

688.55 RICHARD GOODERUM 1428.00 INFOPRINT SOLUTIONS LLC

1768.79 LAKES GAS CO. 4605.00 PAT LECLAIRE ELECTRIC (DBA)

319.56 LUTHERAN SOCIAL SERVICE OF MN 1198.25 MN COUNTIES INFORMATION SYSTEM

375.00 MN OFFICE OF ENTERPRISE TECHNO 409.62 MORT’S HEATING INC

1687.40 MSOP-MN SEX OFFENDER PRGRM-462 4863.88 PARADIGM SYSTEM SOLUTIONS INC

307.91 PETROWSKI TELECOMMUNICATIONS 822.02 POWERPLAN

785.32 ROSEAU COUNTY COOPERATIVE ASSN 582.47 SIMPLEX

733.92 WEST GROUP

39 PAYMENTS LESS THAN $300 4,114.59

FINAL TOTAL: $33,873.95

Further moved to authorize the payment of the following auditor warrants:

March 10, 2010 $ 1 25,443.07

March 16, 2010 $ 13,213.41

March 16 2010 $ 55,596.46

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Old/New Business

There were no new updates on:

ANI
Oak Island Petition
Co. T.V.
Land Acquisition
Lessard- Sams Outdoor Heritage Council/Outdoor Heritage Fund-
Red Lake Tribe
Team Building

COMMITTEE REPORTS

Commissioner Todd Beckel reported on NW Regional Radio Board, Far North Transit and TAC meeting in regards to the Bernard Property.
Commissioner Patty Beckel reported on the Airport Commission, NWR Juvenile Center.

Correspondence:

State of Minnesota Department of Natural Resources Land Sale request (Stoney Corners and Jim’s Corner),
Joint Meeting with School, City of Baudette and Lake of the Woods Commissioners canceled for March 30, 2010 due to conflict with the Baudette City Council.

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 11:53 a.m.

Attest: Approved: April 6, 2010

____________________________ ____________________________

Janet E. Rudd, Deputy Auditor Edward Arnesen, Chairman of the Board

February, 2010

Commissioner Proceedings

February 9, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 9, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 1:00 p.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman. Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Human Resource Director, Wade Johannesen.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Bill Sindelir and Dan Crompton to Site Management Recertification March 3, 2010 in Arden Hills, Dan Crompton Bridge Safety Inspection Seminar March 4, 2010 in Detroit Lakes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of January 26, 2010, regular meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Attorney

Closed Session Pursuant Minn. Stat. § 13D.05, Subd.3 (b)

The following were present in closed session: Commissioners Patty Beckel, Todd Beckel, Moorman, Hanson and Arnesen, Interim County Attorney, Michelle Moren, County Auditor, John W. Hoscheid, Social Service Director, Nancy Wendler and Human Resource Director, Wade Johannesen.

Resolution was offered by Commissioner Todd Beckel to close the regular meeting at 1: 10 p.m. and the following resolution was moved for adoption:

RESOLUTION CLOSING BOARD MEETING

Resolution No. 10-02-01

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. §13D.05, subd. 3(b) states that “meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege”; and

WHEREAS, the County Board has been threatened with litigation involving Mary Beth Dornheim; and

WHEREAS, Counsel for Mary Beth Dornheim has requested that the County enter into settlement discussions regarding the threatened litigation; and

WHEREAS, the County Board seeks to meet with its attorney, to obtain advice regarding the threatened litigation and settlement proposals set forth by legal counsel for Mary Beth Dornheim pursuant to Minn. Stat. §388.051; and

WHEREAS, it would be detrimental to the interests of the County for the Board to hold a public discussion with its attorney regarding the strengths and weaknesses of its legal position(s), strategy, and potential settlement position where an opposing party or opposing attorney could listen to or be made aware of the County’s positions; and

WHEREAS, there is an absolute need for the Board to obtain confidential legal advice regarding the litigation and potential settlement in order to maintain the attorney-client privilege.

BE IT RESOLVED by the Lake of the Woods County Board of Commissioners as follows:

The County Board hereby closes this meeting based upon the attorney-client privilege pursuant to Minn. Stat. §13D.05, subd. 3(b);
The specific subjects to be discussed, pursuant to Minn. Stat. §13D.01, subd. 3, are the legal strategy in responding to the particularized litigation against the County, and any settlement proposals which may be made by or responded to by the County.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Open Closed Session

Motion was made by Commissioner Todd Beckel to close the closed session at 2:04 p.m. and reconvene the regular meeting. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims and contract renewal for Stellher Human Services Children’s Mental Health Crises Services.

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 16,306.80

Commissioners’ Warrants $ 16,976.63

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Contract Renewal

Motion was made by Commissioner Patty Beckel to approve the contract between Stellher Human Services and Lake of the Woods County Social Services for January 1, 2010 to December 31, 2010, for the provision of Children’s Mental Health Crisis Services, and to authorize Social Services Director, Nancy Wendler to sign. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 2:06 p.m. and reconvened at 2:10 p.m. as follows:

County Sheriff

MNJAC Grant

County Sheriff, Dallas Block met with the board requesting approval the MNJAC grant.

Motion

Motion was made by Commissioner Moorman to enter into Homeland Security and Emergency Management grant, agreement No. 2010-HSGP-00492, effective July 1, 2009 to March 31, 2011 in the amount of $15,000 and authorize County Sheriff, Dallas Block, Chairman Arnesen and County Auditor, John W. Hoscheid to sign. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Mobile Data System

County Sheriff, Dallas Block met with the board requesting approval to purchase a Mobile Data System to be used in the squad cars.

Motion

Motion was made by Commissioner Patty Beckel to authorize County Sheriff, Dallas Block to purchase a Mobile Data System for the five (5) squads in the amount of $6,500 with the funding from federal grants. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Giziibii

2009 Annual Report

GIZIIBII Coordinator, Casey Olson met with the board and presented the 2009 annual report

Building Committee

Law Enforcement Storage

County Auditor, John W. Hoscheid informed the board that the building committee’s recommendation for the law enforcements storage was to make an offer on the IDC building.

Motion

Motion was made by Commissioner Todd Beckel to make an offer to the Industrial Development Corporation for the building in the amount of $30,000. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. (funding source will be determined if the offer is accepted)

County Auditor

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Todd Beckel to approve the claims as follows with the exception of claim No. 2762 :

Revenue $ 49,739.27

Road & Bridge $ 12,702.07

Co. Development $ 1,349.80

Solid Waste $ 35,365.94

$ 107,357.08

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 2/09/2010 FOR PAYMENT 2/12/2010

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

458.40 AUTO VALUE BAUDETTE 1806.63 DALLAS BLOCK

342.99 CANON FINANCIAL SERVICES INC 7415.41 CENEX CO-OP SERVICES, INC.

578.01 CRAGUN’S CONFERENCE & GOLF RES 1710.80 DELL MARKETING, LP

392.25 FARMERS UNION OIL CO. 1015.31 HILLYARD INC HUTCHINSON

509.11 HOLTE IMPLEMENT, INC 3043.64 HOWARD’S OIL COMPANY

9784.64 INFORMATION SYSTEMS CORPORATIO 310.02 INSIGHT PUBLIC SECTOR

1786.42 LAKES GAS CO. 12865.00 LAVALLA SAND & GRAVEL INC

690.00 LOW FOODS 1970.53 LOW HIGHWAY DEPT

968.00 LOW TRANSFER INC 8831.70 MAR-KIT LANDFILL

1020.00 MN HOUSING FINANCE AGENCY 375.00 MN OFFICE OF ENTERPRISE TECHNO

800.00 MN RED RIVER VALLEY DEV. ASS’N 2314.20 MONITOR TIRE DISPOSAL, INC

2175.68 KENNETH MOORMAN 5488.00 LAW MOREN

886.60 MSOP-MN SEX OFFENDER PRGRM-462 705.00 NORTH EAST TECHNICAL SERVICE,I

10000.00 NORTHWEST MN MULTI-COUNTY HRA 475.20 NW MN HOUSEHOLD HAZARDOUS

2121.98 R & Q TRUCKING, INC 332.80 RINKE-NOONAN

1372.11 ROSEAU COUNTY COOPERATIVE ASSN 1059.30 SHERATON BLOOMINGTON HOTEL,

342.26 T R JOBBING 3271.00 TRANE US INC

530.00 WEST CENTRAL JAIL ADMINISTRATO 1850.33 WIDSETH SMITH NOLTING&ASST INC

4330.09 WOODY’S SERVICE

48 PAYMENTS LESS THAN $300 5,228.67

FINAL TOTAL: $99,157.08

Further moved to authorize the payment of the following auditor warrants:

January 28, 2010 $ 20,195.61

January 28, 2010 $ 60,386.00

February 3, 2010 $ 930.50

February 5, 2010 $ 16,561.32

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

PERA Resolution

The board discussed the PERA resolution. No action was taken.

2009 Revenue and Expenditures

County Auditor, John W. Hoscheid met with the board and reviewed the 2009 Revenue and Expenditures.

Red Lake Tribal Meeting

Commissioners Todd Beckel and Arnesen reported on the meeting with the Red Lake Tribe earlier in the day. They informed the board that there is a substantial amount of work to be finished and will need to meet with the Tribe in the future.

Joint Meeting with School Board and Baudette City Council

The board discussed the joint meeting that was held with the City of Baudette and Lake of the Woods School on January 26, 2010. Chairman Arnesen will contact the City of Baudette and Lake of the Woods School to schedule a meeting on February 16^th or 17^th to discuss the previous joint meeting.

Committee Reports:

Commissioner Moorman reported on:
- Highway 11 Task Force
Commissioner Patty Beckel
- Extension handouts

Old/New Business

There were no new updates on:

ANI
Capital and Expenditure Policy
Oak Island Petition
Land Acquisition
Grand Theater
Agassiz LowLands-SFRMP

The board discussed the following:

Lessard- Sams Outdoor Heritage Council/Outdoor Heritage Fund- debate on language
County TV- still working on date to meet with Roseau County and Sjoberg’s
Team Building- will talk with Extension Educator Jody Horntvedt to see what courses she has available
Township Road Inventory- Work Shop on February 24, 2010 at 8:30 a.m. at the Highway Department
Mackall,Crounse& Moore, PLC- cancelled meeting for February 16, 2010 with the board

Correspondence:

Correspondence was acknowledged from:

NW MN Foundation
State of Minnesota Veterans Affair Office
State of Minnesota- Orderly Annexation

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 4:52 p.m.

Attest: Approved: February 23, 2010

____________________________ ____________________________

John W. Hoscheid, County Auditor Edward Arnesen, Chairman of the Board

Commissioner Proceedings

February 23, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 23, 2010, in the ITV Room at the Lake of the Woods School.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman. Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

High School Social Studies teacher, Mr. Don Krause

Mr. Don Krause thanked the Commissioners for meeting at the School so his students could attend and participate in the meeting.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Bruce Hasbargen to St. Paul for MCEA Board of Directors meeting on March 24, 2010; Rita Krause to St. Paul on March 24-25 for State Child Support Training Committee; Michelle Paradise and Marti Carlson to Baxter for Public Works eTime-Card User Group meeting on March 17-18; Jodi Ferrier and Monique Arnesen to Moorhead for Adoption & Foster Care Home Study Updates on March 24-26. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Patty Beckel to approve the minutes of February 9, 2010, regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Todd Beckel to pull claim No. 2924 for further clarification. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to pull claim No. 2490 for further clarification. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to pull claim No. 450 for further clarification. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the claims as follows:

Revenue $ 18,071.70

Road & Bridge $ 56,322.40

Solid Waste $ 1,367.47

$ 75,761.57

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 2/23/2010 FOR PAYMENT 2/26/2010

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

753.41 TERRY BROWN 3082.79 CENEX CO-OP SERVICES, INC.

3497.47 DELL MARKETING, LP 2470.00 HOFFMAN, DALE, & SWENSON, PLLC

402.60 LOCATORS SUPPLIES INC 49312.72 M-R SIGN CO, INC

2100.00 MN RURAL COUNTIES CAUCUS 450.00 NAT’L ASSN COUNTY ENGINEERS

975.00 NORTH EAST TECHNICAL SERVICE,I 1128.88 OFFICE DEPOT

4000.00 RESERVE ACCOUNT 577.19 RODERICK RONE JR

325.97 TONY DORN, INC. 1175.18 TRANE US INC

608.92 WEST GROUP 1439.27 ZIEGLER, INC

30 PAYMENTS LESS THAN $300 3,462.17

FINAL TOTAL: $75,761.57

Further moved to authorize the payment of the following auditor warrants:

February 10, 2010 $ 74,861.10

February 19, 2010 $ 25,340.23

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

IDC Building

Motion was made by Commissioner Todd Beckel to take funds from the revenue account for the acquisition of the IDC building in the amount of $30,000. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims. Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

Commissioners’ Warrants $35,961.72

Commissioners’ Warrants $ 5,104.33

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Brink Center

John Oren, representing the Senior Citizens Council met with the board and reported on the remodeling of the kitchen. John informed the board that the project came in under budget and requested that the Senior Citizens Council keep the remaining funds for future updates on the building. The consensus of the board was to allow the Senior Citizens Council to keep the money for forthcoming projects.

SWCD

Land and Water Planning Director, Josh Stromlund and Resource Technician Corryn Trask met with the board and presented the 2009 County Feedlot Officer and Performance Credit Report and the 2009 Annual Report of Activities and Accomplishments for the Lake of the Woods Soil and Water Conservation Districts.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen to sign the 2009 County Feedlot Officer and Performance Credit Report. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Pine Curry Project

Land and Water Planning Director, Josh Stromlund met with the board requesting support for the Pine Curry Project. The consensus of the board was to have a letter sent for support on the project.

Human Resources

Capital Expenditure Policy

Human Resources Director, Wade Johannesen met with the board and presented the revised Capital Expenditure Policy for Lake of the Woods County. The board requested that the following be added to the policy:

Review policy by November 30^th of each year
Initial Inventory to be completed by March 31, 2010

Motion

Motion was made by Commissioner Moorman to accept the Capital Expenditure Policy for Lake of the Woods County. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 11:04 a.m. and reconvened at 11:14 a.m. as follows:

Public Works Department

Drainage Management

Public Works Director, Bruce Hasbargen met with the board to review the Drainage Management Program that was established in 2004. Recommendations from the Committee and Public Works Director were reviewed. The board’s request was to have Bruce hold another Drainage Management Committee meeting and inform them of the date so they can contact their delegates to confirm that they will be able to attend.

Recess

The meeting was called to recess at 12:08 p.m. and reconvened at 12:48 p.m. as follows:

Public Works Department

Seasonal Help

Public Works Director, Bruce Hasbargen met with the board and requested approval to hire seasonal help. The board discussed the future deficit and the restructure of the department.

Motion

Motion was made by Commissioner Arnesen to authorize the Public Works Director, Bruce Hasbargen to hire the following seasonal help as budgeted and to advertise for same:

Maintenance Intermediate Equipment Operators
Engineering Technician/Laborers

Motion was seconded by Commissioner Patty Beckel and the vote carried as follows: voting for: Commissioners Patty Beckel, Arnesen and Moorman; voting against: Commissioners Todd Beckel and Hanson.

Claim No. 450

The board requested clarification of the claim for road signs. Public Works Director, Bruce Hasbargen explained that the money would come from budgeted carry over from the past three years and the rest from the Public Works reserve fund.

Motion

Motion was made by Commissioner Todd Beckel to approve claim No. 450. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MIS Director

MIS Director, Brent Birkeland met with the board and informed the board that Lake of the Woods County and Beltrami County have successfully configured a connection to Beltrami’s AS400 for application hosting services. Payroll, Financial, Cost Accounting and Legacy Tax Applications will be hosted remotely on their system. The goal of the project was to reduce overall hardware and software costs in addition to maintenance and support costs to Lake of the Woods County.

Motion

Motion was made by Commissioner Patty Beckel to authorize the iSeries Hosting Agreement between Lake of the Woods County and Beltrami County and authorize Chairman Arnesen to sign. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to enter into the non-disclosure agreement between Lake of the Woods County, Beltrami County and Affiliated Computer Services and authorize Chairman Arnesen to sign. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Minnesota Redesign

The board discussed the Minnesota REDESIGN with the students as follows:

The State of Minnesota and its 87 counties continue to face tremendous challenges:

The current economic climate requires counties to make hard decisions about services they provide.
State mandates on county government have created a system that is unnecessarily complicated, inefficient and slow.
The one-size-fits-all solutions from the Capital have led county services to become unsustainable.

Minnesota Counties are finding better ways to provide many services:

Counties want to streamline government services, reduce waste and inefficiencies.
State mandates on spending and service delivery impede the ability of Minnesota’s 87 counties to be flexible and provide more effective and efficient services locally.
Flexibility, transparency and efficiency spark innovative ways to provide services best for local needs.

Redesign is about achieving better results:

The best government programs focus on results, not solely on money spent, with flexibility on how the service is delivered.
County government’s can provide more efficient, effective services with better results, if the state partnered with counties.
Innovative service delivery can improve the return on public investments.

The board reviewed the top 10 point REDESIGN plan as follows:

Reduce the size of the state highway patrol by 50% and redeploy the patrol to provide accident reconstruction services, investigation of major crimes and management of state weight standards.
Have counties take over the responsibility for state highways except for the freeways.
Eliminate County Program Aid and certain other funding, then enact a .5% (half-percent) County Sales Tax for all 87 counties, but counties would have an “opt-out” option on this tax.
Adopt a statewide community corrections/probation program.
Adopt Minnesota court reform.
Based upon the results from existing Chemical Dependency (CD) response pilot programs, counties would be allowed to begin CD redesign if they so choose.
Adopt a uniform statewide planning and zoning law that combines the best portions of city/town planning and zoning statutes and county planning and zoning statutes.
Suspend all county maintenance of efforts for three years, place a moratorium on new state mandates and enact a five year sunset review on all existing mandates.
Place a five year moratorium on the implementation of new state rules or commissioner orders unless they are subject to federal rulemaking or to conform to federal law.
Allow a new, expedited process for counties to consider and adopt Home Rule Charters at their discretion.

NE Wetland Mitigation Strategy/Letter to Board of Water and Soil Resources/Mackall, Crounse & Moore, PLC Meeting Date

Board of Water and Soil Resource Letter

Land and Water Planning Director, Josh Stromlund presented a letter that the board requested him to draft to the Board of Water and Soil Resources in regards to the NE Wetland Mitigation Strategy Final Report.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen to sign the letter to the Board of Water and Soil Resources on behalf of the county board. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Mackall, Crounse & Moore, PLC Meeting

The board discussed the possibility of rescheduling the meeting that Mackall, Crounse & Moore cancelled. The board took no action on rescheduling this meeting.

Resolution Honoring School Board Members

Resolution

SCHOOL BOARD RECOGNITION WEEK

RESOLUTION NO. 10-02-02

The following resolution was offered by Commissioner Hanson and moved for adoption:

WHEREAS, Lake of the Woods County Commissioners recognizes the importance of public education in our community; and

WHEREAS, Lake of the Woods County Commissioners appreciates the vital role played by those individuals who, as local school board members, establish policies to ensure an efficient, effective school system; and

WHEREAS, school board members serve a voice that enables our community to preserve local management and control of our public schools; and

WHEREAS, school board members are charged with representing our local education interest’s to state and federal government and ensuring compliance with state and federal law; and

WHEREAS, school board members selflessly devote their knowledge, time and talents as advocates for our school children;

WHEREAS, local school board members are strong advocates for public education and responsible for communicating the needs of the school district to the public and the expectation to the district;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Commissioners recognizes and salutes the members of the Lake of the Woods School District School Board and Warroad School District School Board by proclaiming February 22-26, 2010, as School Board Recognition Week.

Resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

GIZIIBII

The board discussed a letter requesting payment for services that GIZIIBII will be providing for Lake of the Woods County in 2010 in the amount of $300.00.

Motion

Motion was made by Commissioner Patty Beckel to pay GIZIIBII $300.00 for the services they provide for Lake of the Woods County with the funding from the revenue fund. Motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.

Governor’s Proposal

The board discussed the proposed budget cuts the Governor is proposing for 2010.

Letters

Red Lake Tribal

Motion was made by Commissioner Moorman to write a letter of thanks to the Red Lake Tribe for meeting with Commissioners Arnesen and Todd Beckel on February 9, 2010 and to authorize Chairman Arnesen to sign. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MCIT

Motion was made by Commissioner Todd Beckel to write a letter to MCIT in regards to the services that Northwest Community Action provides within Lake of the Woods County and authorize Chairman Arnesen to sign. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Committee Reports:

Commissioner Todd Beckel reported on:
- Radio Communication Board
- Soil and Water
- Futures
- Far North Transit
- Roseau County Welfare Board
- Joint Meeting with L.O.W. School, City of Williams and City of Baudette
- TAC meeting

Old/New Business

There were no new updates on:

ANI
Oak Island Petition
Land Acquisition
County TV
Lessard- Sams Outdoor Heritage Council/Outdoor Heritage Fund-

The board discussed the following:

Team Building- working on
Township Road Inventory- Work Shop on February 24, 2010 at 8:30 a.m. at the Highway Department
Mackall,Crounse& Moore, PLC- no action on rescheduling date
Capital Expenditure Policy- remove
Grand Theater- working on
Agassiz LowLands-SFRMP- remove

Correspondence:

None

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 3:23 p.m.

Attest: Approved: March 9, 2010

____________________________ ____________________________

John W. Hoscheid, County Auditor Edward Arnesen, Chairman of the Board

January, 2010

Commissioner Proceedings

Organizational Meeting

January 5, 2010

The Lake of the Woods County Board met on Tuesday, January 5, 2010, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2010 Organizational Meeting.

Call to Order

Deputy Auditor, Lorene Hanson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: Deputy Auditor, Janet Rudd; Human Resource Director, Wade Johannesen, County Recorder Susan Ney, John Oren and Penny Mio Hirst.

Election of Chair and Vice Chair

Deputy Auditor Lorene Hanson called for nominations for Chair of Lake of the Woods County Board for the year 2010. Commissioner Moorman nominated Commissioner Arnesen with Commissioner Patty Beckel seconding the nomination. Deputy Auditor called for nominations two more times.

Motion was made by Commissioner Todd Beckel to close the nominations for Chair. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Deputy Auditor closed the nominations for Chair and called for a roll call for Commissioner Arnesen for Chair. Roll call carried as follows: All in favor: Commissioners, Patty Beckel, Todd Beckel, Hanson Moorman and Arnesen. Against: None. Commissioner Arnesen assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2010.

Chairman Arnesen called for nominations for the position of Vice-Chair for the year 2010. Commissioner Patty Beckel nominated Commissioner Moorman for Vice-Chair for Lake of the Woods County Board with Commissioner Hanson seconding the nomination. Chairman Arnesen called for nominations two more times.

There were no other nominations received or motion to close nominations, therefore, nominations ceased. Chairman Arnesen closed the nominations for Vice-Chair and called for roll call for Commissioner Moorman for Vice-Chair. Roll call carried as follows: All in favor: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Against: None. Commissioner Moorman assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioner for 2010.

Approval of Agenda

Motion was made by Commissioner Patty Beckel to approve the agenda The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Joy Lindquist to St. Cloud on January 20, 2010 for Manatron/CAMA meeting and February 8-9, 2010 to Bemidji for Assessment Training; Holly House to St. Paul on March 16-18, 2010 to attend Governor’s Conference. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the commissioner minutes of December 31, 2009, with changes. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

2010 Committee Appointments

Motion was made by Commissioner Todd Beckel to approve the 2010 Committee Appointments with a few committee appointments remaining to be filled:

Airport Commission: Commissioners Patty Beckel and Hanson;

AMC Ag Task Force: Commissioner Moorman; Alternates: Commissioners

AMC Environmental and Natural Resources: Commissioner Todd Beckel; Alternates: Commissioners

AMC Future: Commissioner Todd Beckel; Alternates: Commissioners

AMC General Government: Commissioner Patty Beckel; Alternates: John W. Hoscheid and Commissioners

AMC Human Service: Commissioner Hanson and Nancy Wendler; Alternates: Commissioners

AMC Transportation and Area Transportation Advisory Board: Commissioner Moorman and Bruce Hasbargen; Alternates: Commissioners

Arrowhead Library System: Sandy Johnson (7-1-08 to 06-30-11 appointed 2008)

Board of Adjustment: District 1 Buck Webb, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4 Tom Mio, District 5-Jamie McEnelly;

Border Coalition/ Passports: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney and Holly House;

Building and Safety Committee: Commissioner Todd Beckel, Commissioner Arnesen, Jeff Pelland, Bruce Hasbargen, Brent Birkeland, John W. Hoscheid and Nancy Wendler;

Children’s Justice Initiative Committee and Lake of the Woods County Children and Families Collaborative Committee: Commissioner Todd Beckel;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Patty Beckel;

Personnel Committee (combined Compensation Plan and Personnel): Commissioner Patty Beckel, Commissioner Hanson, Human Resources Director Wade Johannesen, Sue Ney, Bruce Hasbargen, Amy Ballard and Jim Walton;

Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney, Josh Stromlund, John W. Hoscheid;

Continuity of Operation Plan (COOP): Holly House and All Commissioners;

Cormorant Committee: Commissioner Arnesen, Commissioner Todd Beckel, Mike Trueman, Paul Arnesen; Alternate: Commissioner Patty Beckel;

County Extension Committee: Commissioner Arnesen, Commissioner Patty Beckel, John W. Hoscheid, Karen Hanson and Steven Helmstetter Additional members: Rita Krause, Brenda Nelson, Aprille Levasseur, Erin Olson and Shelly Lein;

County TV: Commissioner Hanson, Commissioner Arnesen, Lee Hervey, John W. Hoscheid, Brent Birkeland and Holly House;

Department Head Liaison: Chairman Arnesen; Alternates: Commissioners

Department Liaisons: Assessor – Hanson; Land and Water Planning Office –Todd Beckel; Attorney –Todd Beckel; MIS – Hanson; Sheriff –Moorman; Social Services – Arnesen; Recorder – Hanson; Highway – Moorman; Treasurer –Moorman; Auditor –Arnesen; Emergency Management – Todd Beckel; H/R – Patty Beckel and Veterans Service Officer – Patty Beckel;

Economic Development Committee and Biomass Committee: Commissioners Moorman and Patty Beckel;

Enhanced 911 Committee: Commissioner Todd Beckel, Commissioner Hanson, Brent Birkeland, Dallas Block, Holly House and other local appointees;

GIZIIBII-RC&D: Commissioner Patty Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee: Commissioner Moorman;

Grievance Committee: Commissioner Arnesen, Dale Boretski, Josh Stromlund and Angie Eason; Alternate: Commissioner Moorman;

Headwaters Regional Development Commission: Commissioners Hanson and Moorman;

Highway 11 Task Force/Transportation Alliance: Commissioner Moorman, Commissioner Hanson and Bruce Hasbargen;

Information Systems/Technology Committee: Commissioner Patty Beckel, Commissioner Hanson, Brent Birkeland, Josh Stromlund, Bruce Hasbargen and John W. Hoscheid;

Insurance Committee: Commissioner Patty Beckel, Commissioner Todd Beckel, John W. Hoscheid, Nancy Wendler, Lorene Hanson, Brent Birkeland, Jim Walton and Wade Johannesen;

Joint Powers Natural Resources Board: Commissioner Todd Beckel, Commissioner Moorman and Wayne Bendickson;

Labor/Management Committee: Commissioner Arnesen, Commissioner Todd Beckel, Wade Johannesen; Alternate: Commissioner Patty Beckel;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Arnesen, Bruce Hasbargen, Wayne Bendickson and John W. Hoscheid; Alternate: Commissioner Patty Beckel;

Lake of the Woods Trail Management Team: Commissioners Todd Beckel and Moorman;

Law Library: Commissioner Todd Beckel, Michelle Moren and Brent Birkeland;

Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Patty Beckel;

Minnesota Counties Computer Co-op: Brent Birkeland, Delegate #1 – Stacy Novak, Delegate #2 – John W. Hoscheid, Delegate #3;

Minnesota Counties Insurance Trust: Commissioner Patty Beckel; Alternate: Commissioner Todd Beckel;

Minnesota Rural Counties Caucus: Commissioner Todd Beckel; Alternates: Commissioners;

Motor Pool Committee: Commissioner Patty Beckel, John W. Hoscheid, Nancy Wendler, Wayne Bendickson, Josh Stromlund and Bruce Hasbargen; Alternate: Commissioner Hanson;

North Country Community Health Board: Commissioner Moorman(term expires 12/31/12) and Jan Olson (term expires 12/31/12) these are three-year terms;

North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/10) and Jan Olson (term expires 12/31/11 these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Todd Beckel and Josh Stromlund; Alternate: Commissioner Arnesen;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and John Oren; Alternate: Commissioner Patty Beckel;

Northwest Community Action: Commissioner Arnesen; Alternate: Commissioner Moorman;

Northwest Minnesota Juvenile Center Board: Commissioner Patty Beckel (term expires 12/31/13 (re-appointed in 2010). This is a four-year term;

Nuisance Ordinance Committee: Commissioner Patty Beckel, Commissioner Arnesen, Michelle Moren, Dallas Block, Michelle Brown, Rick Rone, Nancy Jewell and Josh Stromlund;

Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani; Alternate: Nancy Wendler;

Park Commission: Commissioner Hanson, Commissioner Patty Beckel, Bruce Hasbargen; Alternate: Commissioner Moorman;

Peat Land: Commissioner Todd Beckel;

Rainy Rapid River Board: Commissioner Moorman, Commissioner Hanson, Josh Stromlund and Steve Sindelir;

Red River Valley Development Association: Commissioner Moorman and Ken Horntvedt;

Regional Radio Board: Commissioner Todd Beckel; Alternate: Commissioner Hanson;

Roseau County Board on Aging/FAR North Transit: Commissioner Todd Beckel;

Solid Waste Committee/Household Waste: Commissioner Patty Beckel (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Bruce Hasbargen, Tina Rennemo, Mark Hall and Wayne Bendickson;

Subdivision Controls Committee: Commissioner Patty Beckel, Josh Stromlund, Wayne Bendickson, Sue Ney, Brent Birkeland and Commissioner of the District involved;

Township Road and Trails: Commissioner Arnesen, Commissioner Todd Beckel, Bruce Hasbargen, Josh Stromlund, Brent Birkeland, Dan Crompton and Wayne Bendickson;

Tribal Lands: Commissioners Arnesen and Todd Beckel;

Vets Service: Commissioner Hanson, Commissioner Moorman, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

SWCD District Committee: Commissioner Todd Beckel, Commissioner Hanson and Josh Stromlund;

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:09 a.m. and reconvened at 10:18 a.m. as follows:

2010 County Board Meeting Dates

Motion by Commissioner Moorman to approve the 2010 County Board meeting dates as follows:

2010 County Board Meeting Dates
		LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS
	210
County Board meetings are held on the second and fourth Tuesdays of each month at 9:00 a.m.
in the Commissioners’ Room of the County Government Center in Baudette, Minnesota
unless otherwise noted .
		2010 BOARD MEETING DATES
DATE	TIME		DATE	Time

January 5, 2010	9:00 a.m.		July 13, 2010	9:00 a.m.
January 12, 2010	9:00 a.m.		July 27, 2010	9:00 a.m.
January 26, 2010	9:00 a.m.
February 9, 2010	1:00 p.m.		August 10,2010	9:00 a.m.
February 23, 2010	9:00 a.m.	(L/W School)	August 24, 2010	9:00 a.m.
March 9, 2010	9:00 a.m.		September 10, 2010	9:00 a.m.
March 23, 2010	8:00 a.m.	(recess 12:00)	September 28, 2010	9:00 a.m.
April 6, 2010	9:00 a.m.		October 12, 2010	9:00 a.m.
April 27, 2010	9:00 a.m.		October 26, 2010	9:00 a.m.
May 11, 2010	9:00 a.m.		November 9, 2010	9:00 a.m.
May 25, 2010	9:00 a.m.		November 23, 2010	9:00 a.m.
June 8, 2010	9:00 a.m.		December 14, 2010	9:00 a.m.
June 15,2010	10:00 a.m.	(NWA School)	BOA-date to be set
June 15,2010	6:00 p.m.	(BOE)	December 30, 2010	8:00 a.m.
June 22, 2010	9:00 a.m.

The motion was seconded by Commissioner Hanson and the same being put to a vote was, unanimously carried.

Elected Officials – Minimum Salaries

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2010-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2009:

County Attorney: $6,000

County Auditor: $6,000

County Recorder: $6,000

County Sheriff: $6,000

County Treasurer: $6,000

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Treasurer-Official Depositories

County Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2010.

Motion was made by Commissioner Patty Beckel to designate the following institutions as Official Depositories of county funds for the year 2010:

Wells Fargo, Baudette Branch
RiverWood Bank- Baudette Branch
Border State Bank, Baudette Branch
MAGIC Fund /US Bank

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor – 2009 Year End Audit Acceptance

Deputy Auditor, Lorene Hanson met with the board requesting approval of Hoffman, Dale, & Swenson, PLLC understanding of services that will be provided for the 2009 year-end audit.

Motion was made by Commissioner Todd Beckel to approve the Understanding of Service Agreement that will be provided by Hoffman, Dale, & Swenson, PLLC for 2009 year-end audit and authorize the Chairman and County Auditor to sign the same. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:55 a.m. and reconvened at 11:00 a.m. as follows:

Legal Newspaper – Bid Opening

Chairman Arnesen called for the bid opening at 11:00 a.m. as advertised for the Official Legal Newspaper for the year 2010.

Deputy Auditor Lorene Hanson opened the sealed bids for the official legal newspaper as follows:

Legal Newspaper Bid Opening for Legal Publishing for 2010
January 5, 2010
	Per Standard Advertising Unit
	Financial Statement	Delinquent Tax List	All Other Publications
	1st Publ.	2nd Publ	1st Publ	2nd Publ
Baudette Region
PO Box 39	$0.65	$3.50	$0.65	0.65	$0.65	$0.65
Baudette, MN 56623
218-634-1722
Northern Light
PO Box 1134	$0.70	$3.75	$0.70	$0.70	$0.70	$0.70
Baudette, MN 56623
218-634-2700
		Award To:
Official Legal Newspaper		Baudette Region
1st Publ/Financial Stmnt		Baudette Region
2nd Publ/Financial Stmnt	Northern Light
1st Delinq Tax List		Baudette Region
2nd Delinq Tax List		Baudette Region
All Other		Baudette Region

Motion was made by Commissioner Todd Beckel to designate the Baudette Region as the Official Legal Newspaper of the County for 2010 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Baudette Region. It was further moved to award the bid for the second publication of the annual financial statement to the Northern Light. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Attorneys Position

Interim County Attorney, Michelle Moren met with the board by their request to review the resolution rescinding the county attorneys’ position from full time to part time.

Resolution

RESOLUTION RESCINDING THE BOARD’S DECISION TO ESTABLISH THE POSITION OF COUNTY ATTORNEY AS FULL TIME:

Resolution No. 10-01-02

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

WHEREAS, on January 6, 1998, the Lake of the Woods County Board of Commissioners approved a resolution to make the position of Lake of the Woods County Attorney a full time position;

WHEREAS, on May 29, 2007, the Lake of the Woods County Board of Commissioners, by unanimous decision, accepted the resignation of then Lake of the Woods County Attorney Philip K. Miller, effective June 17, 2007;

WHEREAS, the position was filled in a part time capacity from June 18, 2007 to present;

WHEREAS, the Lake of the Woods County Board of Commissioners has determined, based upon the performance of the interim county attorney, that the position of the Lake of the Woods County Attorney can be performed on a permanent part time basis;

WHEREAS, Minnesota Statute §388.21 provides that an action to make the position of county attorney full time must be taken at the January meeting prior to the first date on which applicants may file for the office of county attorney;

WHEREAS, on November 10, 2009 the Office of the Minnesota State’s Attorney General issued an Attorney General’s Opinion indicating that the county board has the implied authority to rescind the resolution making the county attorney position full time;

WHEREAS, the Lake of the Woods County Board of Commissioners has determined that the position can be performed by a part time county attorney working for the County 60% of the time (3 full days per week) with a $50,000 annual salary, together with benefits, as outlined in the Lake of the Woods County Personnel Policy.

NOW, THEREFORE, BE IT RESOLVED BY THE LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS AS FOLLOWS:

That the action of the Lake of the Woods County Board in Resolution #98-01-02 on January 6, 1998 making the position of the Lake of the Woods County Attorney a full time position is hereby rescinded.
That the position of the Lake of the Woods County Attorney commencing following the 2010 election shall be a part time, 60% position (minimum of three, eight hour days per week). That the elected county attorney shall receive compensation of $50,000 annually, together with benefits, as set forth in the Lake of the Woods County Personnel Policy.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Correspondence:

Minnesota Redesign was reviewed

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:37 a.m.

Attest: Approved: January 12, 2010

____________________________ _______________________________

Lorene Hanson, Deputy Auditor Edward Arnesen, Chairman

Commissioner Proceedings

January 12, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 12, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman. Also present were: Deputy Auditor Lorene Hanson, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Brent Birkeland and Josh Stromlund to Grand Forks on January 26, 2010 for LIDAR Workshop; Mark Hall to Minneapolis on January 12-15, 2010 for MACO Conference; Stacy Novak to St. Paul and St. Cloud on January 20-22, 2010 for Manatron Tax User Group meeting. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of January 5, 2010, organizational meeting. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Auditor

Deputy Auditor, Lorene Hanson met with the board requesting approval of claims and approval for renewal of the Joint Powers Agreement with North Country Community Health Services Agency.

Motion

Motion was made by Commissioner Patty Beckel to approve the claims as follows:

Revenue $ 135,549.15

Road & Bridge $ 25,534.89

Co. Development $ 1,000.00

Solid Waste $ 17,825.96

$ 179,910.00

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 1/12/2010 FOR PAYMENT 1/15/2010

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

4558.24 AFFILIATED COMPUTER SERVICES 1135.10 CENEX CO-OP SERVICES, INC.

5696.50 JOHNSON AUTO & MACHINE 1000.00 JOINT POWERS NATURAL RES BRD

2133.84 LAKES GAS CO. 324.50 LAKEWOOD HEALTH CENTER

2100.00 LAVALLA SAND & GRAVEL INC 1743.73 LITTLE FALLS MACHINE, INC

768.64 LOW FOODS 88993.00 LOW SOIL & WATER CONS. DIST.

7935.75 MAR-KIT LANDFILL 900.00 MN ASSN COUNTY OFFICES-MACO

3559.00 MN ASSN OF COUNTIES 35866.52 MN COUNTIES COMPUTER CO-OP

1198.25 MN COUNTIES INFORMATION SYSTEM 712.00 MN COUNTY ATTORNEYS ASSN

350.00 MN MUNICIPAL UTILITIES ASSOC 820.00 MN STATE SHERIFF’S ASS’N

1490.00 MN TRANSPORTATION ALLIANCE INC 400.00 NATIONAL ASSN-COUNTIES

4667.30 NORTH AMERICAN SALT CO 4484.00 NW MN HOUSEHOLD HAZARDOUS

739.85 PB DISTRIBUTING INC 547.56 R & Q TRUCKING, INC

797.00 TASC 3643.73 WOODY’S SERVICE

30 PAYMENTS LESS THAN $300 3,345.49

FINAL TOTAL: $179,910.00

Further moved to authorize the payment of the following auditor warrants:

December 31, 2009 $73,501.38

January 6, 2010 $86,403.11

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Moorman to enter into the North Country Community Health Service Agency Joint Powers Agreement with Lake of the Woods County, Hubbard, Clearwater and Beltrami for 2010-2015 and authorize County Auditor, John W. Hoscheid and Chairman Arnesen to sign. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

Commissioners’ Warrants $ 18,080.20

Commissioners’ Warrants $ 12,939.48

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Law Enforcement

The board discussed the storage equipment building for law enforcement. The board will look at the building later in the day.

Recess

The meeting was called to recess at 9:40 a.m. and reconvened at 9:44 a.m. as follows:

Team Building

Human Resource Director, Wade Johannesen met with the board to discuss “Team Building” between the Commissioners and the Department Heads. The board set February 8, 2010 for a Committee of the Whole meeting at 8:30 a.m.

County T.V.

Lee Hervey, from Voyageurs Comtronics met with the board to update them on the installation of the equipment upgrade and the transition to digital television. He discussed the problems with the reimbursement of the grant money through NTIA. He stated that the reason the funding has not come in is because they are waiting for the Canadian Government to give them approval. He requested consent from the board to write a letter to Congressman Peterson requesting help on resolving this issue. The board approved Lee’s request.

Emergency Management

Emergency Management Director, Holly House met with the board requesting approval for the Partnership Agreement between Lake of the Woods County and the Minnesota Department of Transportation (Mn/DOT) for communication towers located throughout the county to support the statewide public safety radio system (ARMER).

Motion

Motion was made by Commissioner Todd Beckel to enter into the Partnership Agreement (agreement No. 95876) for communication towers between Lake of the Woods County and Mn/DOT and authorize Chairman Arnesen, Interim County Attorney, Michelle Moren and County Sheriff, Dallas Block to sign. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Appointment of Solid Waste Committee Member

The board discussed the appointment of an additional member to the Solid Waste Committee.

Motion

Motion was made by Commissioner Todd Beckel to appoint County Assessor, Wayne Bendickson to the Solid Waste Committee according to the Solid Waste Policy. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Economic Development

The board discussed the “Marketing Plan” that Anchor Marketing developed for the Lake of the Economic Development Office. The board listened to concerns from Gary Moeller on the Marketing Plan. No board action was taken. (Mr. Steve Eickman, from Anchor Marketing will be meeting with the board on January 26, 2010.)

Recess

The meeting was called to recess at 12:25 p.m. and reconvened at 1:25 p.m. as follows:

Township Road Inventory

The board reviewed the informational packet on Township Road Inventory from Rinke Noonan Law Office. The board placed this on the January 26, 2010 meeting, to set a date for the committee to meet.

NE WETLAND MITIGATION

Land and Water Planning Director, Josh Stromlund met with the board to follow up with the request from Mackall, Crounse & Moore, PLC to meet with the board to introduce their client, and allow their client to introduce their proposed project on the wetland reclamation. The board requested that Josh send a letter stating that they would be available for a special meeting either February 2, 2010 or February 16, 2010.

Appointment of MCCC

MIS Director, Brent Birkeland met with the board upon their request and asked him to explain the process of the MCCC. No other appointments were made to this committee at this time.

Grand Theater

Bill Mow, representing the Grand Theater met with the board to discuss tax-exempt status for exemption of property taxes. The board placed this on the January 26, 2010 agenda for further discussion.

Joint Meeting with School and City

The board set a joint meeting with the School Board and the Baudette City Council for January 19, 2010 at 6:00 p.m. in the Commissioners’ Room.

RURAL MINNESOTA CEP Inc.

The board reviewed the letter from Rural MN CEP for applications for two at-large positions on its Board of Directors. Commissioner Patty Beckel will speak with Social Services Director, Nancy Wendler.

Old/New Business

The board placed the following items under Old/New Business: ANI, Capital Expenditure Policy, Co. T.V. Land Acquisition, Red Lake Tribe, Township Road and Bridge, Oak Island Petition and Team Building.

Committee Reports:

Commissioner Todd Beckel reported on Northern Land Use Coordinating Board;
Commissioner Moorman reported on the Williams Sewer System;

Correspondence:

Correspondence was acknowledged from:

Lake of the Woods Enrichment Program- Thank you letter
Alcoholics Anonymous – Thank you letter

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 3:05 p.m.

Attest: Approved: January 26, 2010

____________________________ ____________________________

Janet E. Rudd, Deputy Auditor Edward Arnesen, Chairman of the Board

Commissioner Proceedings

January 26, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 26, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman. Also present were: Deputy Auditor Lorene Hanson, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Monique Arnesen to Duluth on February 22-25 for First Witness Training; Bruce Hasbargen to Washington D.C. on January 9-15 for Transportation Research Board, January 19-22 to Brainerd for MN Counties Engineers Association Conference and February 10-11 to St. Paul for the 14^th Annual MN Pavement Conference (LRBB Covering Costs); Tim Aery and Bob Peterson to St. Cloud on February 9-11 for MNDOT training (Grading & Base 2) in St. Cloud. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of January 12, 2010, regular meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims as follows with the exception of claim No. 3627 :

Revenue $ 85,123.73

Road & Bridge $ 94,899.80

Co. Development $ 2,915.00

Solid Waste $ 26,080.71

NWCDPS $ 1,879.00

$ 210,898.24

Further moved to authorize the payment of the following auditor warrants:

January 18, 2010 $106,158.84

January 18, 2010 $ 51,232.58

January 18, 2010 $ 59,861.31

January 23, 2010 $ 93,820.05

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board discussed claim No. 3627 with Public Works Director, Bruce Hasbargen.

Motion

Motion was made by Commissioner Hanson to pay claim No. 3627.

Road and Bridge $ 2,160.00

The motion was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioners Patty Beckel, Hanson, Arnesen and Moorman. Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel went on record that he supports training for full time union employees.)

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 1/26/2010 FOR PAYMENT 1/29/2010

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

398.15 ROSE ANDERSON 600.00 BLUE MAXX RECYCLING

1336.97 TERRY BROWN 504.77 CENEX CO-OP SERVICES, INC.

391.50 DEPUTY REGISTRAR NO.75 381.68 RICHARD GOODERUM

785.00 GREATER NORTHWEST EMS 400.94 JOHN HOSCHEID

754.84 INSIGHT PUBLIC SECTOR 445.82 LAKE ROAD DIESEL INC

2160.00 LAKE SUPERIOR COLLEGE 444.71 LAKEWOOD HEALTH CENTER

4530.61 MINNESOTA UI 402.59 MN COUNTIES COMPUTER CO-OP

180107.00 MN COUNTIES INSURANCE TRUST 335.25 MORT’S HEATING INC

1964.36 OUTDOORS AGAIN 326.00 PITNEY BOWES INC.

2000.00 PRO-WEST & ASSOCIATES, INC 415.00 RINKE-NOONAN

916.15 RODERICK RONE JR 1024.16 ROSEAU COUNTY COOPERATIVE ASSN

2500.00 ST. LOUIS COUNTY AUDITOR 361.96 T-C LIGHTING

351.55 UNIFORMS UNLIMITED 848.55 VOYAGEURS COMMUNICATIONS, INC

3442.78 VOYAGEURS COMTRONICS, INC 855.75 WEST GROUP

37 PAYMENTS LESS THAN $300 4,072.15

FINAL TOTAL: $213,058.24

Consent Agenda

The board discussed with Public Works Director, Bruce Hasbargen the travel request for training for a non-union permanent part-time employee.

Motion

Motion was made by Commissioner Patty Beckel to approve the travel for the non-union permanent part-time employee to travel to St. Cloud on February 9-11 for MNDOT training (Grading & Base 2). The motion was seconded by Commissioner Hanson the vote carried as follows: Voting for: Commissioners Patty Beckel, Hanson, Arnesen and Moorman. Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel went on record that he supports training for full time union employees.)

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims and a contract renewal for Upper Mississippi Mental Health Center for Adult Crisis Services.

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 17,179.09

Commissioners’ Warrants $ 20,799.53

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Contract Renewal

Motion was made by Commissioner Moorman to approve the contract between Upper Mississippi Mental Health Center and Lake of the Woods County Social Services for December 1, 2009 to December 31, 2010, for the provision of Adult Mental Health Crisis Services, and to authorize Social Services Director, Nancy Wendler to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 9:37 a.m. and reconvened at 9:40 a.m. as follows:

Public Works Department

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a 2010 140 M Caterpillar.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase a 2010 Caterpillar 140M all wheel drive motor grader for the Highway Department in the amount of $165,000 with the funding from the departments equipment reserve fund. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Grand Theater

The board discussed the tax status of the theater and what the county can do to help. They discussed the possibility of a “Tax Abatement” or “Special Bill”. The board placed the Grand Theater under the Old/New Business.

Recess

The meeting was called to recess at 10:06 a.m. and reconvened at 10:12 a.m. as follows:

Economic Development

Steve Eickman representing Anchor Marketing met with the board and presented the Lake of the Woods Economic Development Marketing Plan.

Chairman Arnesen opened the meeting to the floor after the presentation for questions and answers from the public. Comments were heard and a letter of support from the Baudette –Lake of the Woods Chamber of Commerce was acknowledged.

Motion

Motion was made by Commissioner Patty Beckel to help fund a five year (5) Marketing Plan for the Economic Development Office with the first payment of $30,000 payable in 2010, with the funding from the Con-Con fund and $15,000 each year for the remaining four (4) years ending 2014; with the funding to be determined each year at budget time; with a total contribution of $90,000 over the five year period. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 12:08 p.m. and reconvened at 1:00 p.m. as follows:

Public Hearing- Boundary Commission Plat #2

Motion

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:01 p.m. and open the public hearing for Boundary Commission Plat #2. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously

Boundary Commission Plat #2

County Surveyor, Donn Rasmussen met with the board and presented the Certificate of Survey for the “Lake of the Woods Boundary Commission Plat No. 2 and the Lake of the Woods Boundary Commission Report” to the board for their consideration of acceptance.

Chairman Arnesen opened the floor for questions from the public. Comments were heard and no letters were received.

Motion

Motion was made by Commissioner Todd Beckel to close the public hearing at 1:11 p.m. and open the regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

BOUNDARY COMMISSION PLAT NO. 2

RESOLUTION NO. 10-01-03

WHEREAS, the Boundary Commission has submitted the report and Certificate of Survey to the Lake of the Woods County Board of Commissioners;

WHEREAS, the Lake of the Woods County Commissioners hereby accept the report and Certificate of Survey;

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Commissioners hereby request that County Surveyor, Donn Rasmussen prepares “Boundary Commission Plat No. 2” and forward to Interim County Attorney, Michelle Moren to petition the District Court for judicial approval of the plat.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Northwest Community Action

Motion

Northwest Community Action Director, Randy Nordin met with the board to inform them that MCIT did a recent study of actuary and it was learned that community action agencies incur more losses per unit of contribution than counties. Randy informed the board that his agency is concerned of the possibility of loss of coverage with MCIT; and to replace the current coverage would cost 300% more than they pay now. The board discussed a letter of support for Northwest Community Action. No action was taken at this time.

Recording Fees

Northwest Community Action Director, Randy Nordin discussed recording fees and requested that the county bill them for their fees. County Recorder Sue Ney informed the board that her office only bills the State of Minnesota, which is required by law. No action was taken.

Public Works Department

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a spray truck as budgeted for 2010.

Motion

Motion was made by Commissioner Moorman to authorize the Public Works Director to purchase a Spray Truck for the Highway Department as budgeted and not to exceed $65,000.00. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board requesting approval to travel to Fort Worth, TX to attend the 2010 NACE Annual Meeting and Management & Technical Conference on April 25-29, 2010.

Motion

Motion was made by Commissioner Hanson to approve the travel request for Public Works Director, Bruce Hasbargen to attend the NACE Annual Meeting and Management & Technical Conference on April 25-29, 2010 in Fort Worth TX. Motion was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioners Patty Beckel, Hanson and Arnesen. Voting against: Commissioners Todd Beckel and Moorman. Vote carried.

CSAH 17 Update

Public Works Director, Bruce Hasbargen met with the board and gave an update on CSAH 17. He informed the board that they will also be widening the road with cost sharing with Roseau County.

Policy and Procedures Manual

Public Works Director, Bruce Hasbargen handed out the Public Works Policy and Procedures Manual for the board to review.

Township Road Inventory

The board discussed possible dates with Public Works Director, Bruce Hasbargen to hold a Work Shop to review the Township Road Inventory. The board set February 2, 2010 at 8:00 a.m. at the Highway Department.

County Auditor

PERA Resolution

Deputy Auditor, Lorene Hanson reviewed the PERA Resolution. She explained that MN Statutes Section 355 sets procedures to allow a governmental subdivision to extend full Social Security coverage to certain local elected officials (Commissioners) who are a member of, or are eligible for membership in the Defined Contribution Plan administered by the Public Employees Retirement Association. The board will review the handouts and place on the February 9, 2010 agenda.

Minnesota Heartland Tourism

Deputy Auditor, Lorene Hanson presented the letter from the Minnesota Heartland Tourism Association requesting that the county consider a membership in the amount of $275.00 per year.

Motion

Motion was made by Commissioner Moorman to pay the membership dues in the amount of $275.00 to the Minnesota Heartland Tourism Association for the year 2010. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2009 Year End Revenue and Expenditures Report

Chairman Arnesen requested that this be placed on the next board agenda.

Organization Best Practice Review

The board reviewed a request from Roseau County Board Commissioner Jack Swanson to consider joining them with an “Organization of Best Practice Review” that a consultant would prepare and determine positive attributes as well as identifying areas of need or improvement. The board requested that Commissioner Todd Beckel contact Commissioner Swanson to see if he could meet with them on February 8, 2010 when the board meets as a Committee of the Whole.

Land and Water Planning

SWCD GIZIIBII Appointment

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that the SWCD board members reappointed George Swentik as a member at large for the GIZIIBII Resource Conservation and Development and requested signature from Chairman Arnesen and County Auditor, John W. Hoscheid.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen and County Auditor, John W. Hoscheid to sign the Member at Large Certification for GIZIIBII Resource Conservation and Development Association form. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Bernard Property

Land and Water Planning Director, Josh Stromlund met with the board and updated them on the process of the Bernard Property. The board discussed a survey to be completed on this property. County Surveyor, Donn Rasmussen will bring back an estimate for this project..

Joint Meeting with School and City

The board will be meeting with the School Board and the Baudette City Council this evening at 6:00 p.m. in the Commissioners’ Room.

Committee Reports:

Commissioner Todd Beckel reported on :
- Joint Powers Natural Resources
- MRCC
- Raido Board
- SWCD
Commissioner Moorman reported on:
- Region 2 Aging Advisory meeting

Commissioner Hanson
- Nursing Advisory Committee
Commissioner Patty Beckel
- Airport Committee
Commissioner Arnesen
- TIF meeting

Old/New Business

There were no new updates on:

ANI
Capital and Expenditure Policy
Oak Island Petition

The board discussed the following:

Lessard- Sams Outdoor Heritage Council/Outdoor Heritage Fund- discuss setting up a committee for citizen to look into possible funding sources
County TV- Voyageurs Comtronics received approval from the Canadian Government
Red Lake Tribe- February 9, 2010
Team Building- placed on Committee of the Whole meeting on February 8, 2010
Township Road Inventory- Work Shop on February 2, 2010 at 8:00 a.m. at the Highway Department

Correspondence:

Correspondence was acknowledged from:

Agazziz LowLands SFRMP- place on Old/New Business
Minnesota DNR- acknowledgment of County’s letter of request
Minnesota Department of Human Services- letter of fulfillment of requirements

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 3:35 p.m.

Attest: Approved: February 9, 2010

____________________________ ____________________________

Janet E. Rudd, Deputy Auditor Edward Arnesen, Chairman of the Board

Commissioner Proceedings

January 26, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 26, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman. Also present were: Deputy Auditor Lorene Hanson, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Monique Arnesen to Duluth on February 22-25 for First Witness Training; Bruce Hasbargen to Washington D.C. on January 9-15 for Transportation Research Board, January 19-22 to Brainerd for MN Counties Engineers Association Conference and February 10-11 to St. Paul for the 14^th Annual MN Pavement Conference (LRBB Covering Costs); Tim Aery and Bob Peterson to St. Cloud on February 9-11 for MNDOT training (Grading & Base 2) in St. Cloud. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of January 12, 2010, regular meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims as follows with the exception of claim No. 3627 :

Revenue $ 85,123.73

Road & Bridge $ 94,899.80

Co. Development $ 2,915.00

Solid Waste $ 26,080.71

NWCDPS $ 1,879.00

$ 210,898.24

Further moved to authorize the payment of the following auditor warrants:

January 18, 2010 $106,158.84

January 18, 2010 $ 51,232.58

January 18, 2010 $ 59,861.31

January 23, 2010 $ 93,820.05

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board discussed claim No. 3627 with Public Works Director, Bruce Hasbargen.

Motion

Motion was made by Commissioner Hanson to pay claim No. 3627.

Road and Bridge $ 2,160.00

The motion was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioners Patty Beckel, Hanson, Arnesen and Moorman. Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel went on record that he supports training for full time union employees.)

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 1/26/2010 FOR PAYMENT 1/29/2010

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

398.15 ROSE ANDERSON 600.00 BLUE MAXX RECYCLING

1336.97 TERRY BROWN 504.77 CENEX CO-OP SERVICES, INC.

391.50 DEPUTY REGISTRAR NO.75 381.68 RICHARD GOODERUM

785.00 GREATER NORTHWEST EMS 400.94 JOHN HOSCHEID

754.84 INSIGHT PUBLIC SECTOR 445.82 LAKE ROAD DIESEL INC

2160.00 LAKE SUPERIOR COLLEGE 444.71 LAKEWOOD HEALTH CENTER

4530.61 MINNESOTA UI 402.59 MN COUNTIES COMPUTER CO-OP

180107.00 MN COUNTIES INSURANCE TRUST 335.25 MORT’S HEATING INC

1964.36 OUTDOORS AGAIN 326.00 PITNEY BOWES INC.

2000.00 PRO-WEST & ASSOCIATES, INC 415.00 RINKE-NOONAN

916.15 RODERICK RONE JR 1024.16 ROSEAU COUNTY COOPERATIVE ASSN

2500.00 ST. LOUIS COUNTY AUDITOR 361.96 T-C LIGHTING

351.55 UNIFORMS UNLIMITED 848.55 VOYAGEURS COMMUNICATIONS, INC

3442.78 VOYAGEURS COMTRONICS, INC 855.75 WEST GROUP

37 PAYMENTS LESS THAN $300 4,072.15

FINAL TOTAL: $213,058.24

Consent Agenda

The board discussed with Public Works Director, Bruce Hasbargen the travel request for training for a non-union permanent part-time employee.

Motion

Motion was made by Commissioner Patty Beckel to approve the travel for the non-union permanent part-time employee to travel to St. Cloud on February 9-11 for MNDOT training (Grading & Base 2). The motion was seconded by Commissioner Hanson the vote carried as follows: Voting for: Commissioners Patty Beckel, Hanson, Arnesen and Moorman. Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel went on record that he supports training for full time union employees.)

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims and a contract renewal for Upper Mississippi Mental Health Center for Adult Crisis Services.

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 17,179.09

Commissioners’ Warrants $ 20,799.53

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Contract Renewal

Motion was made by Commissioner Moorman to approve the contract between Upper Mississippi Mental Health Center and Lake of the Woods County Social Services for December 1, 2009 to December 31, 2010, for the provision of Adult Mental Health Crisis Services, and to authorize Social Services Director, Nancy Wendler to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 9:37 a.m. and reconvened at 9:40 a.m. as follows:

Public Works Department

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a 2010 140 M Caterpillar.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase a 2010 Caterpillar 140M all wheel drive motor grader for the Highway Department in the amount of $165,000 with the funding from the departments equipment reserve fund. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Grand Theater

The board discussed the tax status of the theater and what the county can do to help. They discussed the possibility of a “Tax Abatement” or “Special Bill”. The board placed the Grand Theater under the Old/New Business.

Recess

The meeting was called to recess at 10:06 a.m. and reconvened at 10:12 a.m. as follows:

Economic Development

Steve Eickman representing Anchor Marketing met with the board and presented the Lake of the Woods Economic Development Marketing Plan.

Chairman Arnesen opened the meeting to the floor after the presentation for questions and answers from the public. Comments were heard and a letter of support from the Baudette –Lake of the Woods Chamber of Commerce was acknowledged.

Motion

Motion was made by Commissioner Patty Beckel to help fund a five year (5) Marketing Plan for the Economic Development Office with the first payment of $30,000 payable in 2010, with the funding from the Con-Con fund and $15,000 each year for the remaining four (4) years ending 2014; with the funding to be determined each year at budget time; with a total contribution of $90,000 over the five year period. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 12:08 p.m. and reconvened at 1:00 p.m. as follows:

Public Hearing- Boundary Commission Plat #2

Motion

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:01 p.m. and open the public hearing for Boundary Commission Plat #2. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously

Boundary Commission Plat #2

County Surveyor, Donn Rasmussen met with the board and presented the Certificate of Survey for the “Lake of the Woods Boundary Commission Plat No. 2 and the Lake of the Woods Boundary Commission Report” to the board for their consideration of acceptance.

Chairman Arnesen opened the floor for questions from the public. Comments were heard and no letters were received.

Motion

Motion was made by Commissioner Todd Beckel to close the public hearing at 1:11 p.m. and open the regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

BOUNDARY COMMISSION PLAT NO. 2

RESOLUTION NO. 10-01-03

WHEREAS, the Boundary Commission has submitted the report and Certificate of Survey to the Lake of the Woods County Board of Commissioners;

WHEREAS, the Lake of the Woods County Commissioners hereby accept the report and Certificate of Survey;

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Commissioners hereby request that County Surveyor, Donn Rasmussen prepares “Boundary Commission Plat No. 2” and forward to Interim County Attorney, Michelle Moren to petition the District Court for judicial approval of the plat.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Northwest Community Action

Motion

Northwest Community Action Director, Randy Nordin met with the board to inform them that MCIT did a recent study of actuary and it was learned that community action agencies incur more losses per unit of contribution than counties. Randy informed the board that his agency is concerned of the possibility of loss of coverage with MCIT; and to replace the current coverage would cost 300% more than they pay now. The board discussed a letter of support for Northwest Community Action. No action was taken at this time.

Recording Fees

Northwest Community Action Director, Randy Nordin discussed recording fees and requested that the county bill them for their fees. County Recorder Sue Ney informed the board that her office only bills the State of Minnesota, which is required by law. No action was taken.

Public Works Department

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a spray truck as budgeted for 2010.

Motion

Motion was made by Commissioner Moorman to authorize the Public Works Director to purchase a Spray Truck for the Highway Department as budgeted and not to exceed $65,000.00. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board requesting approval to travel to Fort Worth, TX to attend the 2010 NACE Annual Meeting and Management & Technical Conference on April 25-29, 2010.

Motion

Motion was made by Commissioner Hanson to approve the travel request for Public Works Director, Bruce Hasbargen to attend the NACE Annual Meeting and Management & Technical Conference on April 25-29, 2010 in Fort Worth TX. Motion was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioners Patty Beckel, Hanson and Arnesen. Voting against: Commissioners Todd Beckel and Moorman. Vote carried.

CSAH 17 Update

Public Works Director, Bruce Hasbargen met with the board and gave an update on CSAH 17. He informed the board that they will also be widening the road with cost sharing with Roseau County.

Policy and Procedures Manual

Public Works Director, Bruce Hasbargen handed out the Public Works Policy and Procedures Manual for the board to review.

Township Road Inventory

The board discussed possible dates with Public Works Director, Bruce Hasbargen to hold a Work Shop to review the Township Road Inventory. The board set February 2, 2010 at 8:00 a.m. at the Highway Department.

County Auditor

PERA Resolution

Deputy Auditor, Lorene Hanson reviewed the PERA Resolution. She explained that MN Statutes Section 355 sets procedures to allow a governmental subdivision to extend full Social Security coverage to certain local elected officials (Commissioners) who are a member of, or are eligible for membership in the Defined Contribution Plan administered by the Public Employees Retirement Association. The board will review the handouts and place on the February 9, 2010 agenda.

Minnesota Heartland Tourism

Deputy Auditor, Lorene Hanson presented the letter from the Minnesota Heartland Tourism Association requesting that the county consider a membership in the amount of $275.00 per year.

Motion

Motion was made by Commissioner Moorman to pay the membership dues in the amount of $275.00 to the Minnesota Heartland Tourism Association for the year 2010. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2009 Year End Revenue and Expenditures Report

Chairman Arnesen requested that this be placed on the next board agenda.

Organization Best Practice Review

The board reviewed a request from Roseau County Board Commissioner Jack Swanson to consider joining them with an “Organization of Best Practice Review” that a consultant would prepare and determine positive attributes as well as identifying areas of need or improvement. The board requested that Commissioner Todd Beckel contact Commissioner Swanson to see if he could meet with them on February 8, 2010 when the board meets as a Committee of the Whole.

Land and Water Planning

SWCD GIZIIBII Appointment

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that the SWCD board members reappointed George Swentik as a member at large for the GIZIIBII Resource Conservation and Development and requested signature from Chairman Arnesen and County Auditor, John W. Hoscheid.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen and County Auditor, John W. Hoscheid to sign the Member at Large Certification for GIZIIBII Resource Conservation and Development Association form. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Bernard Property

Land and Water Planning Director, Josh Stromlund met with the board and updated them on the process of the Bernard Property. The board discussed a survey to be completed on this property. County Surveyor, Donn Rasmussen will bring back an estimate for this project..

Joint Meeting with School and City

The board will be meeting with the School Board and the Baudette City Council this evening at 6:00 p.m. in the Commissioners’ Room.

Committee Reports:

Commissioner Todd Beckel reported on :
- Joint Powers Natural Resources
- MRCC
- Raido Board
- SWCD
Commissioner Moorman reported on:
- Region 2 Aging Advisory meeting

Commissioner Hanson
- Nursing Advisory Committee
Commissioner Patty Beckel
- Airport Committee
Commissioner Arnesen
- TIF meeting

Old/New Business

There were no new updates on:

ANI
Capital and Expenditure Policy
Oak Island Petition

The board discussed the following:

Lessard- Sams Outdoor Heritage Council/Outdoor Heritage Fund- discuss setting up a committee for citizen to look into possible funding sources
County TV- Voyageurs Comtronics received approval from the Canadian Government
Red Lake Tribe- February 9, 2010
Team Building- placed on Committee of the Whole meeting on February 8, 2010
Township Road Inventory- Work Shop on February 2, 2010 at 8:00 a.m. at the Highway Department

Correspondence:

Correspondence was acknowledged from:

Agazziz LowLands SFRMP- place on Old/New Business
Minnesota DNR- acknowledgment of County’s letter of request
Minnesota Department of Human Services- letter of fulfillment of requirements

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 3:35 p.m.

Attest: Approved: February 9, 2010

____________________________ ____________________________

Janet E. Rudd, Deputy Auditor Edward Arnesen, Chairman of the Board

December, 2009

Commissioner Proceedings

December 10, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Thursday, December 10, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center. Call to OrderChair Patty Beckel called the meeting to order at 1:00 p.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren. Approval of AgendaMotionMotion was made by Commissioner Hanson to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Approval of MinutesMotionMotion was made by Commissioner Moorman to approve the minutes of November 24, 2009 regular meeting and November 30, 2009 special meeting. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Addition to AgendaMotionMotion was made by Commissioner Todd Beckel to add Land Acquisition to the agenda. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Intent to Designate Property forOrderly Annexation, City of BaudetteThe board discussed the joint resolution establishing an orderly annexation agreement between the City of Baudette and Lake of the Woods County.Resolution JOINT RESOLUTION ESTABLISHING ANORDERLY ANNEXATION AGREEMENT BETWEEN THE CITY OF BAUDETTE AND LAKE OF THE WOODS COUNTY PURSUANT TO MINNESOTA STATUTES 414.0325 CITY OF BAUDETTE RESOLUTION NO. 2009-18 LAKE OF THE WOODS COUNTY RESOLUTION NO. 09-12-01 The following resolution was offered by Commissioner Todd Beckel and moved for adoption: WHEREAS, the City of Baudette (“City”) and the County of Lake of the Woods (“County”), both located entirely within Lake of the Woods County, in the State of Minnesota, desire to accommodate growth in a cooperative, planned, and orderly fashion; WHEREAS, the respective governing bodies of the City and County have expressed their desire to encourage future development of property near the City so as to promote the development of municipal services and urban growth as much as is practical, while respecting the existing rural residential lifestyles of other areas within the County; WHEREAS, this joint resolution creating an orderly annexation agreement (“Agreement”) is beneficial to both parties to promote orderly planning, the orderly transition of government within the area proposed to be annexed, promote continuity of City boundaries, and establishes the conditions under which such annexation shall take place; WHEREAS, on December 1, 2009 a Notice of Intent to include property in an orderly annexation area was published pursuant to the requirements of Minnesota Statutes 414.0325 Subd. 1b; NOW, THEREFORE, BE IT RESOLVED, in consideration of the mutual terms and conditions that follow, the City and County hereby enter into this Agreement to provide for the orderly annexation of the property herein described into the City upon the following terms and conditions: 1. Designated Area. The unincorporated property designated for orderly annexation by this Agreement, and subject to its terms and conditions, is legally described in Exhibit A attached hereto, and is further described as that area set forth in the map attached hereto as Exhibit B (“Designated Area”). 2. Conferring Jurisdiction. Upon approval by the respective governing bodies of the City and County, this Agreement shall confer jurisdiction upon the chief administrative law judge, as defined in Minnesota Statutes, Section 414.011, subdivision 12, (hereinafter “Chief Judge”) to accomplish said annexation in accordance with the terms of this Agreement. 3. Review and Comment by the Chief Judge. The City and County mutually agree and state that this Agreement sets forth all the conditions for annexation and that no consideration by the Chief Judge is necessary for annexations to occur within the Designated Area in accordance with this Agreement. Additionally, no alteration of the boundaries by the Chief Judge is appropriate. The Chief Judge may review and comment, but shall, within 30 days, order the annexation in accordance with the terms of this Agreement. 4. Binding Contract. This Agreement is a binding contract upon the parties and is enforceable in district court in the county containing the Designated Area. 5. Effective Date/Applicability. This Agreement is effective on the date it is adopted by either the City or County, whichever was the last to act on this Agreement. The annexation provided for by this Agreement shall be effective upon the issuance of the order by the Chief Judge. The provisions of this Agreement shall be binding unless otherwise modified by a joint resolution of both the City and County. 6. Reasons for the Annexation. The reasons for the annexation of the Designated Area include the City and County’s collective determination that: the Designated Area is now, or is about to become, urban or suburban in character; the City can more readily provide the types and level of services desired within the Designated Area; the type of the development proposed for the Designated Area is more consistent with development within the City; and that the annexation would be in the best interest of the property owners, the City, and the County . 7. Authorization. The appropriate officers of the City and County are hereby authorized to carry the terms of this Agreement into effect. 8. Entire Agreement / Prior Agreement. The terms, covenants, conditions, and provisions of this Agreement, including the Exhibit A and Exhibit B which are attached hereto and incorporated herein by reference, shall constitute the entire agreement between the parties. Any prior joint resolutions or agreements regarding all or any portion of the Designated Area are superseded by, and shall not interfere with or otherwise control, the terms of this Agreement or the immediate annexation of the Designated Area. 9. Governing Law. This Agreement is made pursuant to, and shall be construed in accordance with, the laws of the State of Minnesota. 10. Severability. The provisions of this Agreement are severable. If any provision herein is, for any reason, held by a court of competent jurisdiction to be invalid, contrary to law, unenforceable, or otherwise void, the remaining provisions will remain in full force and effect. 11. Headings. Headings are included solely for the purpose of reference and shall not be interpreted as a substantive provision of this Agreement. The resolution was seconded by Commissioner Hanson and the vote carried as follows: Voting for: Commissioners Todd Beckel, Hanson and Patty BeckelVoting against: Commissioners Arnesen and Moorman Approved this 14^th day of December 2009, by the City of Baudette. _____________________________________ Mayor _____________________________________ City Clerk/Treasurer Approved this 10^th day of December, 2009, by Lake of the Woods County. _____________________________________ Chairperson _____________________________________ Clerk EXHIBIT A JOINT RESOLUTION FORORDERLY ANNEXATION LEGAL DESCRIPTIONS Township 160 North, Range 31 West: N1/2 of SW1/4 of Section 2N1/2 of SE 1/4 of Section 2 SE1/4 of Section3NW1/4 of Section 3N1/2 of SW ¼ of Section 3 N1/2 of NE ¼ of Section 10 County AuditorHeadwaters Regional Development CommissionCounty Auditor, John W. Hoscheid presented the Minnesota City Participation Program Proposal to the Board and requested authorization for Board Chair to sign.MotionMotion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel to sign the request for proposal for the 2010 Minnesota City Participation Program. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. LakeWood Nursing ServicePublic Health Director, Michelle Brown and Nursing Staff Lisa Beil, Hope Milbrath and Patty Davidson met with the board and reviewed the services that Public Health provides within the community. Michelle requested approval of the Purchase of Service Agreement for 2010.MotionMotion was made by Commissioner Todd Beckel to approve the purchase of service agreement between Lake of the Woods County and LakeWood Health Center beginning January 1, 2010 and ending December 31, 2010. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. County TreasurerCounty Treasurer, Mark Hall met with the board and discussed the “Sweep” account. Mark informed the Board of the changes in the FDIC Deposit Insurance coverage for non interest-bearing transactions, which will remain in effect for participating institutions through December 31, 2009. County AuditorDeputy Auditor, Lorene Hanson met with the board requesting approval of claims. MotionMotion was made by Commissioner Hanson to approve the claims as follows: Revenue $ 37.252.23 Road & Bridge $ 14,032.90 County Development $ 1,191.00 Solid Waste $ 17,883.38 $ 70,359.51 WARRANTS FOR PUBLICATIONWARRANTS APPROVED ON 12/10/2009 FOR PAYMENT 12/11/2009 AMOUNT VENDOR NAME AMOUNT VENDOR NAME 1202.75 AFFILIATED COMPUTER SERVICES 917.21 AMERI PRIDE LINEN & APPAREL SE 4931.60 ED ARNESEN 310.07 AUTO VALUE ROSEAU 637.50 BLACKDUCK FIRE & SAFETY EQUIP 596.30 TERRY BROWN 593.18 BURGHER OFFICE EQUIPMENT 685.98 CANON FINANCIAL SERVICES INC 2056.62 CATCO 3723.32 CENEX CO-OP SERVICES, INC. 9169.29 CPS TECHNOLOGY SOLUTIONS 747.06 D & L AUTO GLASS AND MORE, INC 1354.11 DODDS LUMBER 325.60 GALL’S, INC. 369.58 GCR TIRE CENTER 1132.11 RICHARD GOODERUM 800.00 LEE HANCOCK 456.00 HITESMAN & ASSOCIATES, PA 664.08 HOLEN ELECTRIC 837.06 HOLTE IMPLEMENT, INC 313.98 LESLIE HUERD 587.18 LAKES GAS CO. 893.65 LOW COUNTY SOCIAL SERVICES 644.85 LOW FOODS 4294.48 LOW HIGHWAY DEPT 9027.45 MAR-KIT LANDFILL 750.00 MN OFFICE OF ENTERPRISE TECHNO 886.60 MSOP-MN SEX OFFENDER PRGRM-462 512.15 NELSON’S COLLISION CENTER 3525.37 NORTHWEST ANGLE&ISLAND FREIGHT 568.39 NORTHWEST MECHANICAL SERVICE I 400.54 QUILL CORPORATION 1506.16 R & Q TRUCKING, INC 400.00 RINKE-NOONAN 1184.00 RODERICK RONE JR 1750.00 SJOBERG’S INC 400.00 SOFTREE TECHNICAL SYSTEMS INC 2664.61 TRIMBLE NAVIGATION LIMITED 608.92 WEST GROUP 2019.83 WIDSETH SMITH NOLTING&ASST INC 591.85 WILKENS INDUSTRIES45 PAYMENTS LESS THAN $300 5,320.08 FINAL TOTAL $70,359.51 Further moved to authorize the payment of the following auditor warrants: November 24, 2009 $ 1,587.15 November 25, 2009 $ 5,000.00 December 1, 2009 $ 69,568.63 December 2, 2009 $ 9,4598.71 December 2, 2009 $ 49,763.72 December 9, 2009 $ 303,485.72 The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. 2010 County Contribution for Health InsuranceDeputy Auditor, Lorene Hanson requested approval for county contribution for health insurance, City of Williams Tax-Forfeited Property, step increases and salary adjustments. The Board moved the commissioner’s salaries and per diems to the December 22, 2009 board meeting.MotionMotion was made by Commissioner Hanson to set the 2010 county contribution for family health insurance up to $875.00 per month and the single health insurance up to $525.00 per month. The 2010 County Health Insurance with Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans. For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. Seconded by Commissioner Arnesen and the vote carried as follows: Voting for: Commissioners: Hanson, Arnesen, Moorman and Patty Beckel. Voting against: Commissioner Todd Beckel. ResolutionCity of Williams, tax-forfeited property The following resolution was proposed by Commissioner Moorman and moved for adoption: Conveyance of Tax-Forfeited PropertyTo City of Williams Resolution No. 09- 12- 02 WHEREAS, property described as: Lot 22, Auditor’s Plat No. 2, Williams, less .07 acre tract, has forfeited to the State of Minnesota, in trust for the taxing districts, for nonpayment of taxes, and, WHEREAS, the City Council of the City of Williams has made application, pursuant to M.S. 282.01, for conveyance of said property to the City of Williams, NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said application for conveyance of tax-forfeited property to the City of Williams. Resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Union Highway Maintenance Supervisor Step IncreaseMotionMotion was made by Commissioner Todd Beckel to give a two step increase according to the Highway Union Contract for Highway Maintenance Supervisor from grade 15, step 5 ( $22.53) to grade 15, step 7( $23.88) effective January 1, 2010. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Three Year Tier PlanMotionMotion was made by Commissioner Todd Beckel to give a one step increase according to the Three-year Tier Plan that was adopted on August 28, 2007 to all eligible employees hired from December 30, 2002 to present, that received a positive performance review, effective January 1, 2010, in accordance with the Lake of the Woods County Compensation Plan. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Full time/Permanent Part Time Employees Salary Adjustment(Excluding Elected/Non-Elected Department Heads)Motion- Highway UnionMotion was made by Commissioner Todd Beckel to adjust all, full time Highway Union employee’s salary by $0.50 cents per hour effective January 1, 2010. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Motion- Solid Waste UnionMotion was made by Commissioner Todd Beckel to adjust all, full time Solid Waste Union employee’s salary by $0.50 cents per hour effective January 1, 2010. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. Motion- Non-UnionMotion was made by Commissioner Todd Beckel to adjust all non-union, full time and permanent part -time employees (excluding elected/non-elected department heads) salary by $0.30 cents per hour effective January 1, 2010. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. RecessThe meeting was called to recess at 3:00 p.m. and reconvened at 3:10 p.m. as follows: Social Services DepartmentClaimsSocial Services Director, Nancy Wendler met with the County Board requesting approval of claims.MotionMotion was made by Commissioner Todd Beckel to approve the following claims against the county: Commissioners’ Warrants $ 24,238.89 Commissioners’ Warrants $ 5,226.20 Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Recognition of Years of Service-Susan Johnson and Sandy HamanChair Patty Beckel on behalf of the board recognized Susan Johnson and Sandra Haman for their cooperation in the transition of the Community Support Program. ResolutionThe following resolution was offered by Commissioner Todd Beckel and moved for adoption: Resolution No. 09-12-03Years of Service Appreciation WHEREAS, Sandra Haman has worked for Lake of the Woods County Social Services and served the residents of Lake of the Woods County in the Community Support Program over the past several years; WHEREAS, the Community Support Program is no longer a county operated program effective December 1, 2009; WHEREAS, Sandra is now employed by MeritCare Thief River Falls Northwest Medical Center as a Mental Health Practitioner NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Sandra Haman for her years of dedicated service. Resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.ResolutionThe following resolution was offered by Commissioner Moorman and moved for adoption: Resolution No. 09-12-04Years of Service Appreciation WHEREAS, Susan Johnson has worked for Lake of the Woods County Social Services and served the residents of Lake of the Woods County in the Community Support Program over the past several years; WHEREAS, the Community Support Program is no longer a county operated program effective December 1, 2009; WHEREAS, Susan is now employed by MeritCare Thief River Falls Northwest Medical Center as a Mental Health Practitioner, NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Susan Johnson for her years of dedicated service. Resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.Contract RenewalsSocial Services Director, Nancy Wendler met with the board and requested approval for the following renewable contracts:MotionMotion was made by Commissioner Todd Beckel to approve the contract between the Occupational Development Center, Inc. and Lake of the Woods County Social Services for 2010, for the provision of employment and training services and independent living skills services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services of Minnesota and Lake of the Woods County Social Services for 2010 for the provision of intensive in-home family based services and CADI /TBI family counseling and training services and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Patty Beckel to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2010 for the provision of home delivered meals, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Hanson to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2010 for the provision of waivered services caregiver training & education, respite care and companion services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Arnesen to approve the Host County Contract between Riverview Health/Glenmore Recovery Center and Lake of the Woods County Social Services for 2010, for the provision of chemical dependency outpatient treatment services to residents from other counties, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Todd Beckel to approve the contract between Riverview Health/Glenmore Recovery Center and Lake of the Woods County Social Services for 2010, for the provision of chemical dependency outpatient treatment, aftercare, public education, and training for agency staff, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Moorman to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of homemaker services, respite care services, companion services and personal care services and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Patty Beckel to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of respite care services, companion services and caregiver training and educations services for the waivered programs, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Hanson to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of professional nursing consultation, skilled nursing services, home health aide services, and in-service education and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Arnesen to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of long term care consultation, skilled nursing services, RN supervision for personal care assistants, homemaker, home health aide, and personal care assistant services, and public health nurse case management services for the waivered programs, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote was, unanimously carried. Motion was made by Commissioner Todd Beckel to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Public Works DepartmentFinal PaymentsAssistant Engineer, Bill Sindelir met with the board and requested approval for final payment for Bowman Construction Co., Inc. and Knife River Materials.. MotionMotion was made by Commissioner Arnesen to accept the County Public Works Director’s Certificate of Performance for S.A.P. 39-601-27 for Bowman Construction Co., Inc. of International Falls, MN in the total amount of $151,949.00 and hereby authorize final payment of $7,597.45. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.MotionMotion was made by Commissioner Todd Beckel to accept the County Public Works Director’s Certificate of Performance for S.A.P. 39-604-06 and S. A. P 39-635-11 for Knife River Materials of Bemidji, MN in the total amount of $1,591,157.97 and hereby authorize final payment of $113,507.82. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Land AcquisitionCommissioner Todd Beckel discussed the expiring lease with the DNR for land at the Port of Entry at the Northwest Angle (known as Jim’s Corner). The consensus of the board was to write a letter to the Department of Natural Resources inquiring about purchasing the Jims Corner location. Interim County AttorneyInterim County Attorney, Michelle Moren met with the board upon their request to discuss the letter from the Attorney General’s office and their opinion on the full-time vs. part- time County Attorney’s position. After review, the board requested that Interim County Attorney, Michelle Moren draft a resolution rescinding the full- time attorney’s position to 60% time (part-time), with a salary of $50,000 per year and with county health insurance benefits and have the resolution placed on the January 5, 2010 organizational meeting. RecessThe meeting was called to recess at 3:50 p.m. and reconvened at 4:00 p.m. as follows: Boundary commissionLand and Water Planning Director, Josh Stromlund met with the board and presented the Lake of the Woods Boundary Commission Plat No. 2 final map. Josh requested the board set a date for a public hearing “Establishing of Boundary Commission” pursuant MN Statue § 465.79 subd. 3.MotionMotion was made by Commissioner Todd Beckel to set January 26, 2009 at 1:00 p.m. for a Public Hearing “Establishing of Boundary Commissioner” pursuant MN Statue §465.79 subd. 3. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Oak Island Association LetterThe County Board discussed the letter received from the Oak Island Association and discussed a date to meet with the Association to discuss their concerns. The consensus of the board was to hold a meeting at the Northwest Angle School on June 15, 2009 at 10:00 a.m. The board requested that Land and Water Planning Director, Josh Stromlund draft a letter and bring back to the board for the Chair to sign. Old/New BusinessThe County Board discussed the following old and new business: New:None Old:The board discussed the following old business: 2010 Assessing Agreement- working on draftCounty TV- working on with Roseau CountyRed Lake Tribal Meeting- February 9, 2010Land Acquisition- working on clear title There were no new updates on: Capital Expenditure PolicyANI Committee ReportsFollowing reports were presented:Commissioner Moorman reported on City of Williams Sewer CorrespondenceThank you letters from “Let’s Go Fishing” and Representative Anzelc were acknowledged. RecessThe meeting was called to recess at 4:45 p.m. and reconvened at 6:00 p.m. as follows: Public Hearing2010 Proposed Budget and LevyMotionMotion was made by Commissioner Arnesen to close the regular meeting at 6:00 p.m. and open the Public Hearing pursuant MN Statute § 275.065, Subd. 3(c) for Lake of the Woods County Board to hear all interested parties comments on the 2010 Proposed Budget and Levy. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Chair Patty Beckel welcomed the public to the Hearing. County Auditor, John W. Hoscheid explained that the objective of the Public Hearing is to listen to concerns from the public on the Proposed 2010 Budget/Levy. Commissioner Todd Beckel explained that the board had to use some reserves to maintain the levy. The following areas affected the budgeting process: expected 27% loss in County Program Aid from the state, a budgeted 42% loss in earnings on investments and other expected short-falls. The board went over the tax bill and explained that if your land value stayed the same, then the county portion on the tax statement should have stayed the same, or decreased. They also explained that other taxing authorities place their levies on the county’s tax statement, such as the school districts, cities, State of Minnesota and the unorganized townships. Any one of these taxing districts may change the amount of taxes owed, and therefore show an increase on your tax bill.MotionMotion was made by Commissioner Arnesen to close the Public Hearing at 6:54 p.m. and reconvened the regular meeting. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Adoption of 2010 budget and Tax levyCounty Auditor, John W. Hoscheid met with the board and requested approval for the 2010 Budget and Tax Levy.ResolutionRESOLUTION ADOPTING 2010 BUDGET AND TAX LEVYResolution 2009-12-05 The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel. WHEREAS, the certified county budget for the year 2010 has been reviewed by the Lake of the Woods County Board of Commissioners; and NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for the Lake of the Woods County for 2010: Revenue Fund $1,266,843 Road & Bridge $ 449,580 Social Service $ 558,437 Total $2,274,860 BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2010: Twp Road & Bridge $ 402,905* Twp Fire – Baudette $ 19,000 Williams $ 26,400 NW Angle $ 6,500 Total $ 454,805 * $402,905 for Township Road & Bridge includes $7,500 which is specifically levied to Northwest Angle residents for Calcium Chloride. ($395,405 + $7,500 = $402,905) Seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried. RecessWith no further business before the County Board, Chair Patty Beckel called the meeting to recess at 6:55 p.m. Attest: Approved: December 22, 2009 ____________________________ ____________________________John W Hoscheid, County Auditor Patty Beckel, County Board Chair

Commissioner Proceedings

December 22, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 22, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Patty Beckel, Todd Beckel, Hanson and Moorman. Commissioner Arnesen was absent. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agent for travel for: Amy Ballard on January 22, 2010 to Walker for Statewide Supervisor meeting; Lorene Hanson to Minneapolis on January 12-15, 2010 for MACO Conference. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of December 10, 2009, regular meeting with changes. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

Commissioners’ Warrants $ 9,981.06

Commissioners’ Warrants $ 9,085.08

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Contract Renewals

Social Services Director, Nancy Wendler met with the board and requested approval for the following renewable contracts:

Motion

Motion was made by Commissioner Hanson to approve the contract between MeritCare/Northwest Medical Center and Lake of the Woods County Social Services for 2010, for the provision of emergency mental health services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between Partners in Community Supports, Inc. and Lake of the Woods County Social Services for 2010, for the provision of fiscal support services for recipients of Consumer Directed Community Supports (CDCS), and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the MR/RC contract between Rainy River Waivered Services and Lake of the Woods County Social Services for 2010, for the provision of adult in-home support services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between the Lake of the Woods County MIS Department and Lake of the Woods County Social Services for 2010, for the provision of MIS services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the 2010-2011 Biennial Title IV-D Cooperative Agreement with the Minnesota Department of Human Services and the Lake of the Woods County Offices of Social Services, Sheriff, and County Attorney to set forth their respective responsibilities in providing services necessary for the operation of the child support enforcement program under Title IV-D of the Social Security Act., and to compensate said county entities with respect to reimbursement for costs incurred in providing services necessary to operate the Child Support Enforcement System in Lake of the Woods County and authorize Nancy Wendler, Social Services Director; Michelle Moren, Interim County Attorney; and Dallas Block, County Sheriff to sign. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Emergency Management

Operation Plan

Emergency Management Director, Holly House met with the board requesting approval of the Lake of the Woods County Operational Plan.

Motion

Motion was made by Commissioner Todd Beckel to approve the Lake of the Woods County Operational Plan and authorize Chair Patty Beckel to sign. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Economic Development Assistant

Marketing Plan

Economic Development Assistant, Mike Reed met with the board and presented the Lake of the Woods Marketing Plan. He asked that Lake of the Woods County contribute $30,000 for the first year and $15,000 each year for the remaining four (4) years. The consensus of the board was they supported the plan as presented to them. Commissioner Todd Beckel stated that the County Board should be using levy dollars to fund this five (5) year project, with the County Board to determine the funding source at a later meeting.

Far North Transit

Steve Butler representing Far North Transit, met with the board to discuss the 2010 Public Transit Service Agreement and Transit Vehicle Lease Agreement.

Motion was made by Commissioner Todd Beckel to approve the Transit Vehicle Lease Agreement and the Public Transit Service Agreement between Lake of the Woods County Board and Roseau County Committee on Aging, effective January 1, 2010, through December 31, 2010; and to authorize Chair Patty Beckel to sign the same. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Surveyor

County Surveyor, Don Rasmussen met with the board for re-appointment of County Surveyor for 2010.

Motion

Motion was made by Commissioner Hanson to appoint Donn Rasmussen, as County Surveyor for Lake of the Woods County for the year 2010. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

Revenue $ 60,420.35

Road & Bridge $ 1,909.89

County Development $ 3,338.25

Solid Waste $ 12,994.09

$ 78,662.58

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 12/22/2009 FOR PAYMENT 12/24/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

3039.95 CENEX CO-OP SERVICES, INC. 440.91 COUNTRY CANVAS

400.00 PAUL GHERARDI 2403.80 HYATT REGENCY MINNEAPOLIS

4568.90 INSIGHT TECHNOLOGIES, INC 10067.50 LAVALLA SAND & GRAVEL INC

400.00 LAW ENFORCEMENT TRAINING SERVI 1021.42 LOCATORS SUPPLIES INC

2500.00 MN COUNTIES INSURANCE TRUST 3162.19 KENNETH MOORMAN

5402.60 LAW MOREN 858.00 MSOP-MN SEX OFFENDER PRGRM-462

1982.34 NORTH EAST TECHNICAL SERVICE,I 627.33 RODERICK RONE JR

466.40 T R JOBBING 359.71 T-C LIGHTING

15015.00 TRANE US INC 16225.02 UNIVERSITY OF MN

446.77 US FOOD SERVICE, INC 748.12 WAYNE’S BODY SHOP-DBA

5303.30 WIDSETH SMITH NOLTING&ASST INC

31 PAYMENTS LESS THAN $300 3,223.32

FINAL TOTAL $78,662.58

Further moved to authorize the payment of the following auditor warrants:

December 11, 2009 $122,509.44

December 15, 2009 $165,670.29

December 16, 209 $231,156.31

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Affidavit of Lost Warrant

County Auditor, John W. Hoscheid met with the board and presented an application and affidavit of a lost warrant for Jennifer Whitfield.

Motion

Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for Jennifer Whitfield dated July 25, 2009, for $ 2.48, without furnishing indemnifying bond. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

SWCD

2010-2011 County Feedlot Program

Resource Technician, Mike Hirst met with the board and reviewed the 2010-2011 County Feedlot Program and Work Plan.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel to sign the 2010-2011 County Feedlot Program and Work Plan. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Department Head meeting Discussion

Maintenance Transfer

Human Resource Director, Wade Johannesen; Public Works Maintenance Supervisor, Jeff Pelland; and Safety Director, Bob Peterson met with the board to discuss the Maintenance Department and the Safety Department.

Motion

Motion was made by Commissioner Todd Beckel to transfer the Maintenance Department and the Safety Department from the County Auditor’s office to the Public Works Department, under the supervision of the Public Works Maintenance Supervisor for a one year trial period, beginning January 1, 2010, through December 31, 2010. At that time, the County Board will review the restructuring of departments. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Comp-Time

The County Board discussed comp-time for all county employees. According to the Lake of the Woods County Personnel Policies and Procedures, no more than 100 hours of unused compensatory time shall be accumulated by non-exempt employees; and no more than 80 hours of unused compensatory time shall be accumulated for exempt employees. The County Board requested that County Auditor, John W. Hoscheid buy down all non-exempt county employees’ compensation time to 100 hours; and to confirm that exempt employees compensation time do not exceed 80 hours, by December 30, 2009.

Insurance

The County Board discussed employee’s health insurance and an option of “Cash-in-Lieu of Health Insurance”. The consensus of the board was to review this option after federal legislators address health insurance.

Uniform Allowances

Chief Deputy Sheriff, Jim Walton met with the board to discuss the Law Enforcements uniform allowances.

Motion

Motion was made by Commissioner Hanson to establish a yearly uniform stipend, to be paid monthly through payroll, beginning January 1, 2010, for all full-time Deputy Sheriffs and full-time Dispatchers as follows:

Initial Uniform stipend for full-time Deputy Sheriffs $600.00

Initial Uniform stipend for full-time Dispatchers $200.00

Yearly Uniform stipend for full-time Deputy Sheriffs $450.00

Yearly Uniform stipend for full time Dispatchers $200.00

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Cell Phones

The County Board discussed county owned cell phones and the usage of personal use of government property. The County Board also reviewed the Internal Revenue Services’ Guidelines for employee cell phone use. No action was taken at this time.

2010 Assessment Agreement

The board reviewed the 2010 Assessment Agreement with the City of Baudette.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel, County Auditor, John W. Hoscheid and Interim County Attorney, Michelle Moren to sign the 2010 Assessment Agreement with the City of Baudette. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Solid Waste Assessments

The County Assessor informed the County Board that his office would no longer be able to calculate the solid waste assessment fees. He stated that the work load of performing other functions (CAMA and Manatron) would not allow enough time to accomplish this task also.

Wheelers Point Sanitary District

Chair Patty Beckel presented a resolution to the board to elect Gary Moeller to the Wheelers Point Sanitary District Board.

Wheelers Point Sanitary District Board Members Resolution

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution for

Election of Wheelers Point Sanitary District Board Members

Resolution 09-12-06

WHEREAS, Lake of the Woods County Board of Commissioners adopted the creation of a sanitary district for Wheelers Point District on September 27, 2005;

WHEREAS, Lake of the Woods County Board of Commissioners is the central related governing body of the Wheelers Point Sanitary District;

WHEREAS, Lake of the Woods County Board of Commissioners has the authority to elect members to the Wheelers Point Sanitary District Board by resolution to fill expired terms;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners elect Gary Moeller for a term to expire January 2, 2013.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Elected/Non –Elected Salaries

County Auditor, John W. Hoscheid met with the board and requested approval for the 2010 Commissioners salaries and per diems; and for the Elected and Non-Elected Department heads salaries.

Motions-2010 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Todd Beckel to adopt the following County Commissioners salary schedule and County Board Chair salary schedule, which all include a general adjustment of $500.00 for the year 2010; and to adopt a committee meeting per diem of $100 for the year 2010. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Ed Arnesen $15,800.00

Todd Beckel 15,800.00

Patricia Beckel 15,800.00

Tom Hanson 15,800.00

Kenneth Moorman 15,800.00

Board Chair 16,800.00

Motion was made by Commissioner Todd Beckel to adopt the following Elected Officials salary schedule which includes longevity and a general adjustment of $626.40 for the year 2010. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Elected Officials – Department Heads:

Dallas Block $66,880.06

Mark Hall 51,548.20

John W Hoscheid 58,854.24

Susan Ney 51,642.20

County Attorney 50,000.00

Motion was made by Commissioner Hanson to adopt the following Non-Elected Department Heads salary schedule which includes longevity and a general adjustment of $626.40 for the year 2010. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Non-Elected – Department Heads:

Wayne Bendickson $58,928.63

Brent Birkeland 54,955.54

Bruce Hasbargen 94,242.60

Josh Stromlund 56,654.33

Nancy Wendler 60,698.63

Motion was made by Commissioner Moorman to adopt the following Non-Elected Department Heads salary schedule which includes longevity and a general adjustment of $313.20 for the year 2010. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Non-Elected – Department Heads:

Rick Rone $18,584.00

Motion was made by Commissioner Todd Beckel to adopt the following Non-Elected Department Heads salary schedule which includes a general adjustment of $375.84 for the year 2010. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Non-Elected – Department Heads:

Holly House $24,839.60

Old/New Business

The County Board discussed the following old and new business:

New:

None.

Old:

The County Board discussed the following old business:

2010 Assessing Agreement- completed
Red Lake Tribal Meeting- February 9, 2010
Land Acquisition- in the process

There were no new updates on:

Capital Expenditure Policy
ANI
County TV
Oak Island Petition
Township Road Inventory

Committee Reports

Following reports were presented:

Veteran Services – Commissioner Hanson updated the board on the new office hours.
Airport – Commissioner Patty Beckel reported that the new tractor had arrived. She also stated that the Airport Commission had offered a contract to the Airport Manager.
HRDC- Commissioner Moorman reported that HRDC increased their per diems.

Correspondence

The board acknowledged the following correspondence: GIZIIBII Resource; AMC dues.

Land Acquisition

Commissioner Todd Beckel discussed the letter being drafted to the DNR requesting the purchasing of approximately 5 acres of land, known as Jim’s Corner located at (SW1/4SW1/4 of Section 28 Township 168N Range 34W). He asked the County Board if they would agree to add additional property, known as Stoney Corners, located in Section 30, Township 159N and Range 33W, for the use of towers, which the DOT is placing in Lake of the Woods County. The County Board concurred with Commissioner Todd Beckel.

Resolution of Support to Kittson County

Commissioner Todd Beckel presented a letter that he received from Kittson County Engineer, Kelly Bengston, requesting support of passing a resolution. The resolution would be used in a court appeal that their County has filed over the use and establishment of certain roads established in 1912, which pass through a WMA established in 1966, and which the DNR now has closed to public use in 2009. The original court order could have an impact statewide on roads along legal ditches that pass through state land.

Resolution:

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution

Authorizing Petition to Minnesota Court of Appeals for Leave to File

Amicus Curiae Brief Supporting Kittson County Appeal

Resolution 09-12-07

WHEREAS, Lake of the Woods County has authorized the appeal of a district court order in favor of the Minnesota Department of Natural Resources that the 1909 State Drainage Commission proceedings that established State Ditch 72 did not also establish public roads along State Ditch 72 and its laterals;

WHEREAS, the appeal involves issues relating to the authority of the State Drainage Commission and the district courts to establish public roads along judicial ditches in the State; and

WHEREAS, this County also has public roads that were established through the same or similar proceedings and therefore has an interest in the Kittson County appeal.

NOW THEREFORE, the Lake of the Woods County Board of Commissioners resolves as follows:

The Board hereby authorizes a petition to the Minnesota Court of Appeals for leave to file an amicus curiae brief supporting the Kittson County appeal. County staff and/or the County Attorney shall coordinate with other counties that may authorize a similar petition, so that the authorizing counties may file a single joint petition to the Court of Appeals.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 2:08 p.m.

Attest: Approved: December 31, 2009

____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

Commissioner Proceedings

December 31, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Thursday, December 31, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Patty Beckel, Todd Beckel, Hanson and Moorman. Commissioner Arnesen arrived at the meeting at 8:35 a.m. Also present were: Deputy Auditor Lorene Hanson, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda for the meeting today. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

There were no items on the consent agenda for the meeting today.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of December 22, 2009, regular meeting with changes. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Fiscal Officer, Christine Hultman met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

Commissioners’ Warrants $ 1,112.29

Commissioners’ Warrants $ 8,611.96

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Deputy Auditor, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

Revenue $ 39,688.74

Road & Bridge $ 13,335.86

Solid Waste $ 10,939.79

$ 63,964.39

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 12/31/2009 FOR PAYMENT 12/31/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

1708.35 AMERICAN SOLUTIONS FOR BUSINES 1600.23 ANDY’S GARAGE, INC.

421.59 PATRICIA BECKEL 831.29 TODD BECKEL

682.31 DALLAS BLOCK 581.77 TERRY BROWN

1558.46 DELL MARKETING, LP 409.79 HILLYARD INC HUTCHINSON

4050.15 HOWARD’S OIL COMPANY 748.13 KONRAD MATERIAL SALES LLC

2500.00 KOOCHICHING CO TREASURER 10477.50 LAVALLA SAND & GRAVEL INC

667.37 LAWSON PRODUCTS, INC. 441.76 LOW COUNTY TREASURER

2091.24 LOW HIGHWAY DEPT 1635.08 RON MICHAELS CONSULTING, INC

5402.60 LAW MOREN 1750.00 SJOBERG’S INC

352.50 SUN MONITORING 1229.50 GEORGE SWENTIK

17321.77 VOYAGEURS COMMUNICATIONS, INC 608.92 WEST GROUP

2838.36 WOODY’S SERVICE

33 PAYMENTS LESS THAN $300 4,055.72

FINAL TOTAL: $63,964.39

Further moved to authorize the payment of the following auditor warrants:

December 22, 2009 $183,164.47

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution 2009-12-09

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2010:

County Attorney: $6,000

County Auditor: $6,000

County Recorder: $6,000

County Sheriff: $6,000

County Treasurer: $6,000

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

IRS Standard Mileage Rate

Motion was made by Commissioner Moorman to set the mileage rate at the IRS standard rate. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. It was noted that the Internal Revenue Service issued 50 cents per mile for the 2010 standard mileage rate.

Land and Legacy

Lessard-Sams Outdoor Heritage Council

Commissioner Todd Beckel discussed with the County Board the “Lessard-Sams Council and The Outdoor Heritage Fund” and options for the County Board to research. It was the consensus of the County Board to place this on the “Old and New Business” items beginning in 2010.

Land and Water Planning

Land and Water Planning Director, Josh Stromlund met with the board to discuss a resolution opposing the adoption of proposed septic regulation.

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption on December 31, 2009:

Resolution Opposing the Adoption of the Proposed Septic Regulations

Taking Effect as of February 2010

Resolution 2009-12-08

WHEREAS, the Minnesota Pollution Control Agency (MPCA) has adopted Rules (MN Rule Ch. 7080) related to Septic System the material specifications, site evaluation, design, installation, inspection and maintenance as well as developed regulations related to training, qualifications, certification and performance standards for individuals who work with Septic Systems, and have developed a classification system for the type and use of septic systems; and

WHEREAS, Lake of the Woods County has a County Zoning Ordinance (Ordinance) which implements, administers and enforces Rules related to septic system site evaluations, designs and inspections; and

WHEREAS, Lake of the Woods County has on staff two (2) MPCA Licensed Qualified Employees (QE) to assist citizens and businesses with technical and common issues related to Septic Systems, to ensure that portion of the Ordinance related to Septic Systems in administered and enforced accordingly, and to conduct as-built Septic System inspections; and

WHEREAS, nearly one (1) out of every three (3) land use permits issued in Lake of the Woods County is for the installation of a new, or replacement of an old, Septic System. In 2009, thirty-six (36) of the one-hundred one (101) permits issued by the Land & Water Planning Office were for new septic systems; and

WHEREAS, Lake of the Woods County received approximately $10,000 in Septic System pass-through grant funds in 2009 for administering and enforcing this program (design review, site review, as-built inspection, public assistance, contractor assistance, complaint investigation, compliance inspection enforcement, violation enforcement). The Land & Water Planning Office estimates that approximately 1/5 of its administrative time and cost is related to Septic Systems, or $45,800 of its $229,000 budget for 2009; and

WHEREAS, the MPCA has made Revisions to the Rule in 2007. Counties are required to adopt these Revisions into their local Ordinances by February 2010, and Cities and Townships with Septic System Ordinances are required to adopt the Revisions by February 2011; and

WHEREAS, the Revisions make substantial changes to all aspects of Septic Systems, from material specifications, site evaluation procedures, system design, inspections (both as-built and existing compliance), maintenance, professional training, etc. The result is MR Ch 7080 being expanded into MR Ch 7080, 7081, 7082, 7083; and

WHEREAS, the effect of the Revisions will increase the cost of designing the system, receiving local permits, installing the system, system inspections and the material prices for constructing the system, all of which are bourne by the resident or business; and

WHEREAS, the effect of the Revisions will substantially increase the staff time, resources and funding requirements to implement, administer and enforce the Septic System portion of the Ordinance; and

WHEREAS, it is Lake of the Woods County’s belief that the current Septic System Rules did not previously achieve the maximum environmental protection possible as a result of ineffective enforcement of those Rules. (i.e. reluctance to levy significant fines on licensed contractors in violation of their license or non-licensed contractors engaged in regulated septic work, doing non-compliant work, insufficient enforcement staff for program, reluctance to audit licensed contractors records, etc.); and

WHEREAS, it is Lake of the Woods County’s belief that the Revisions require an undue and unreasonable burden upon the County staff, resources and program funding as to make them unenforceable; and

WHEREAS, it is Lake of the Woods County’s belief that the Revisions, in their current form, have significant errors, unreasonable requirements and unnecessary provisions that adopting and enforcing them would constitute a waste of public time and resources.

NOW THEREFORE BE IT RESOLVED, the Lake of the Woods County Board of Commissioners elect not to adopt the Revisions to the Septic System rules, as required by February 2010; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County opposes the mandates found in the Revisions to adopt, implement and enforce standard(s) that are known to be in error until such time as they have been addressed and corrected; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County opposes the mandates found in the Revisions that contribute to unnecessary increases in the cost of new Septic Systems to homeowners and businesses; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County opposes the mandate found in the Revisions that unreasonably increases the amount of staff time, resources and funding at the County level to implement and enforce the Septic System standards; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County opposes broad mandates placed upon all Counties to address special needs and/or situations affecting only a few. Resolving these issues is a matter best left to the individual County, with technical assistance provided by the State, as needed through their authority to be more restrictive in passing local Ordinances; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County encourages the State to increase its protection of water quality and the environment through a more aggressive, effective and efficient enforcement of the existing Rules rather than exacerbating the problem through the creation of more complex and unenforceable Rules; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County shall continue to enforce the current Rules related to Septic Systems until such time as (1) the Revisions are amended to address these issues, or (2) the MPCA notifies the County of its intention to assume septic system site evaluation, design review, permitting, inspection, public assistance and enforcement duties; and

THEREFORE BE IT FURTHER RESOLVED, it is Lake of the Woods County’s assertion that Septic System pass-through funds continue to be received until such time as these issues related to the Revisions have been addressed, and adequate time to adopt the resulting Revisions has been provided.

Commissioner Todd Beckel seconded the foregoing resolution and it was declared adopted upon the following vote. YEAS: 5 NAYS: 0

Public Works Department

Demo Landfill

Public Works Maintenance Supervisor, Jeff Pelland met with the County Board to discuss the progress on the Demo Landfill. Jeff stated that the Public Works Director, Bruce Hasbargen was requesting another $10,000 to finish the project.

Recess

The meeting was called to recess at 8:55 a.m. and reconvened at 9:04 a.m. as follows:

Demo Landfill cont.

Motion was made by Commissioner Todd Beckel to approve up to an additional $10,000 to complete the Demo Landfill project and the removal of the debris at the Demo Landfill. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Other

Tower Sites

Commissioner Todd Beckel commented on the “Towers” progress and the “Partnership Agreement for the Shared Use of Communications Facilities in Lake of the Woods County”. No action was taken, however this will be placed on the January 12, 2010, County Board Agenda.

Northwest Community Action

Commissioner Ed Arnesen commented on his meeting with the Northwest Community Action Committee, their Head Start Program and insurance. No action was taken, however this will be placed on the January 12, 2010, County Board Agenda.

Storage Space for Equipment

Commissioner Hanson discussed the storage of equipment for the Sheriff’s Department and would like this placed on the County Board Agenda in January.

Comp Time

Commissioner Todd Beckel commented on the comp time hours for an exempt employee who was previously a non-exempt employee. It was the consensus of the County Board to buy down the full 200 hours of comp time for this exempt employee.

Reorganizational Meeting

It was noted that the Lake of the Woods County Board of Commissioners Reorganizational Meeting will be on January 5, 2010, at 9:00 a.m. in the Lake of the Woods County Government Center in the Commissioner’s Room.

Adjournment

Motion was made by Commissioner Arnesen to adjourn the 2009 County Board meeting. The motion was seconded by Commissioner Moorman and the same being put to vote was unanimously carried. County Board Chair, Patty Beckel called the 2009 County Board meeting adjourned at 9:15 a.m.

Attest: Approved:

____________________________ ____________________________

Lorene Hanson, Deputy Auditor Patty Beckel, County Board Chair

November, 2009

Commissioner Proceedings

Special County Board Meeting

November 3, 2009

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, November 3, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman. Also present was County Auditor John W Hoscheid.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2010 Budget Review

The County Board reviewed the budget for 2010. Public Works Director Bruce Hasbargen updated the board with changes made in the budgets for the Highway Dept and Solid Waste Dept. Social Service Director Nancy Wendler updated the board with changes made in the Social Service Dept budget.

Airport

The County Board discussed the airport budget. It was the consensus of the board to increase the Lake of the Woods County Airport budget from $23,750 to $30,000 for 2010.

Recess

The meeting was called to recess at 10:05 a.m. and reconvened at 10:10 a.m. as follows:

Con-Con Fund

The County Board discussed the Con-Con Fund and reviewed the requests received. This will be placed on the next county board agenda, for approval.

2010 Wage Adjustment

The County Board reviewed the 2010 wage adjustment. They discussed a thirty cent ($.30) per hour raise for employees. The consensus of the board was to have Commissioners Arnesen, Todd Beckel and Human Resource Director Wade Johannesen to meet with the Union to discuss wage adjustment.

Other

AA Group

The County Board discussed meeting room options for the AA group which meets in the Government Center North. Commissioner Moorman will discuss this with the AA group and report back to the board.

PILT

Commissioner Todd Beckel gave an AMC PILT update to the County Board.

Maintenance Restructure

Human Resource Director Wade Johannesen and Public Works Director Bruce Hasbargen met with the County Board regarding the realignment of the Maintenance Dept. They will report back to the County Board at a later date.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 1:40 p.m.

Attest: Approved: November 10, 2009

______________________________ ___________________________________

John W Hoscheid Patty Beckel

County Auditor County Board Chair

Commissioner Proceedings

November 10, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 10, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of October 27, 2009 regular meeting with changes. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the minutes of November 3, 2009 special budget meeting with changes. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 4,604.02

Commissioners’ Warrants $ 5,917.34

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Financial Worker

Social Services Director, Nancy Wendler and Human Resource Director, Wade Johannesen met with the County Board requesting approval to advertise and hire for a vacant Financial Worker position due to the Income maintenance caseload size which has doubled since 2002.

Motion was made by Commissioner Arnesen to authorize Human Resource Director, Wade Johannesen and Social Service Director, Nancy Wendler to advertise and hire a Financial Worker at Grade 8, Step 1 for Lake of the Woods County Social Services Department with a start date effective February 1, 2010. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Senator Saxhaug and Representative Anzelc

Chair Patty Beckel welcomed Senator Saxhaug and Representative Anzelc to the meeting.

Senator Saxhaug and Representative Anzelc requested input from the Commissioners on what help or changes they would like to see in the upcoming session. The following items of importance for the county were: PILT Payments, State Aid Formula funding for roads, Soil and Water Conservation Districts and the possible effects that it will have with the states revenue shortfall, Ditch 1 beneficiary payments from the State of MN, Williams Sewer System, Wetland issues, Legislative changes for Appointed vs. Elected County Attorneys, Railroad property taxes based on the State Assessors depreciation schedule, and Human Services funding alternatives for remote rural counties who are expected to provide the same array of mandated services as urban counties with less available revenue and fewer provider options.

Retirement Recognition

Chair Patty Beckel congratulated Joel Hanson and John Craig on their retirement and thanked them for many years of service for Lake of the Woods County and extended appreciation and best wishes to them on their retirement.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Recognition of Retirement for Joel Hanson

Resolution No. 09-11-01

WHEREAS, Joel Hanson has served the residents of Lake of the Woods County for over 40 years, for

Lake of the Woods County Highway Department;

WHEREAS, Joel has retired from county service, effective October 31, 2009,

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Joel for his many years of dedicated service, and best wishes on his retirement.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of Retirement for John Craig

Resolution No. 09-11-02

WHEREAS, John Craig has served the residents of Lake of the Woods County for over 31 years, for

Lake of the Woods County Highway Department;

WHEREAS, John has retired from county service, effective October 31, 2009,

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to John for his many years of dedicated service, and best wishes on his retirement.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Emergency Management Director, Holly House

Hazard Mitigation Plan Update

Emergency Management Director, Holly House met with the board and requested approval for the Chair to sign a commitment of matching funds for the Hazard Mitigation Plan Grant update in 2013 that will being completed by HRDC.

Motion was made by Commissioner Moorman to authorize Chair Patty Beckel to sign the commitment of matching funds for the Hazard Mitigation Plan Grant update in 2013. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:29 a.m. and reconvened at 10:34 a.m. as follows:

City of Baudette, Annexation

City Clerk Tina Rennemo, Mayor Rick Rone and City Council Members Don McKay and Brock Stebakken met with the board and presented the revised proposed annexation boundaries. No action was taken and will be placed on the agenda in the future.

Veteran’s Service Officer

Veteran’s Service Officer, Rick Rone met with the board upon their request to discuss concerns of retaining Doctors at the VA Clinic in Bemidji. Rick informed the board that there will be two (2) new Doctors starting in December and also a Nurse Practitioner.

Attorney, Curt Dieter

Ditch 1

Motion was made by Commissioner Todd Beckel to recess the regular meeting at 10:59 a.m. and open the Ditch Authority meeting. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Attorney Curt Dieter met with the Ditch Authority board to discuss concerns of Ditch 1. The board discussed the grant money to be received from the state. Attorney Dieter explained that legislation changed a couple years ago and counties can accept grants for maintenance/improvement projects on Ditches. He explained that the state only pays when they benefit from the improvements. When they do not assess benefit, projects or future maintenance can still be done, but the state cost would be apportioned to the remaining ditch beneficiaries.The board requested that Attorney Dieter compile a letter of their discussion so the county can have on file for future reference.

Motion was made by Commissioner Hanson to close the Ditch Authority meeting and open the regular meeting at 11:38 a.m. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims as follows:

Revenue $ 109,199.31

Road & Bridge $ 22,797.65

County Development $ 908.00

Solid Waste $ 30,192.35

$163,097.31

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/10/2009 FOR PAYMENT 11/13/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

2217.50 ASP SERVICES 1465.38 AUTO VALUE BAUDETTE

3000.00 GARY BAILEY 1742.68 BEMIDJI STEEL COMPANY, INC

308.31 TERRY BROWN 342.99 CANON FINANCIAL SERVICES INC

6917.96 CENEX CO-OP SERVICES, INC. 349.82 CREATIVE FORMS & CONCEPTS INC

820.00 EARTHWORKS CONTRACTING INC 848.00 MIKE EDIN

2858.14 GCR TIRE CENTER 671.34 GLOBALSTAR LLC

1800.00 LEE HANCOCK 363.00 JOHN HOSCHEID

1813.53 HOWARD’S OIL COMPANY 1151.91 LAKES GAS CO.

486.75 LAKEWOOD HEALTH CENTER 1000.00 LAKEWOOD NURSING SERVICE

405.00 PAT LECLAIRE ELECTRIC (DBA) 412.91 LOW FOODS

9877.64 LOW HIGHWAY DEPT 10167.75 MAR-KIT LANDFILL

4556.38 RON MICHAELS CONSULTING, INC 616.00 MN COUNTIES COMPUTER CO-OP

375.00 MN OFFICE OF ENTERPRISE TECHNO 5469.70 LAW MOREN

357.15 THE NORTHERN LIGHT 1325.00 NORTHWEST ANGLE&ISLAND FREIGHT

455.46 OFFICE DEPOT 2100.30 R & Q TRUCKING, INC

2000.00 RESERVE ACCOUNT 625.89 RODERICK RONE JR

1392.52 ROSEAU COUNTY COOPERATIVE ASSN 1750.00 SJOBERG’S INC

685.20 TRUE VALUE 78780.23 VOYAGEURS COMTRONICS, INC

403.39 DELLA WARREN 608.92 WEST GROUP

4030.83 WIDSETH SMITH NOLTING&ASST INC 2870.24 WOODY’S SERVICE

49 PAYMENTS LESS THAN $300 5,674.49

FINAL TOTAL $163,097.31

Further moved to authorize the payment of the following auditor warrants:

October 27, 2009 $ 394,955.09

November 3, 2009 $ 1,764.17

November 4, 2009 $ 75,837.00

November 9, 2009 $ 385.50

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Con-Con Funds

County Auditor, John W. Hoscheid met with the board and presented the budget for Con-Con Funds from the November 3, 2009 special budget meeting.

Motion was made by Commissioner Todd Beckel to contribute the following Con-Con funds to the following organizations, payable 2010:

Lake of the Woods County Development Year 2010
Baudette Arena Assoc-	15,000.00
Williams Arena Assoc-	5,000.00
Baudette Community Foundation	5,000.00
LIDAR	50,000.00
LOW Ambulance	20,000.00
LOW Historical Society-	12,500.00
MN Small Business Development Center	500.00
University of MN Extension	2,000.00
Williams Public Library	500.00
Joint Powers Natural Resources Board	500.00
LOW Sr. Fishing (LOW Chapter)	1,500.00
Rinke-Noonan-Retainer	2.400.00
St. Louis County Aud- (NCLUCB)	2,500.00
Take A Kid Fishing	600.00
Widseth Smith Nolting	16,000.00
Auditing Fees	700.00

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to contribute the following Con-Con funds to the following organization, payable 2010:

School District 309 Enrichment Program
School District 390-Enrichment Program	2,000.00

Motion was seconded by Commissioner Arnesen and the vote carried as follows: Abstaining from voting: Commissioner Moorman, Voting For: Commissioners Arnesen, Hanson and Patty Beckel. Voting Against: Commissioner Todd Beckel.

Chamber of Commerce

County Auditor, John W. Hoscheid met with the board and presented a letter requesting funds for the Chamber of Commerce Frost Fest 2009 to assist with the promotion of this year’s event.

Motion was made by Commissioner Hanson to contribute $400.00 to the Chamber of Commerce Frost Fest 2009 with the funding from the Revenue Fund. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Human Resource

Human Resource Department requested a merit adjustment for full time Dispatcher, Cheryl Anderson for completion of probation period.

Motion was made by Commissioner Todd Beckel to approve a one (1) step merit adjustment for completion of probation for full time Dispatcher, Cheryl Anderson effective November 1, 2009. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business:

New:

None

Old:

The board discussed the following old business:

Capital & General Expenditure Policy- discussed accountability of assets
County TV- still testing
Land Acquisition- purchase agreement to be drawn up
Red Lake Tribal Meeting- will discuss next meeting
Township Road Inventory- letter received from DNR stating they will have their part completed by Dec. 1
Oak Island Petition- letter sent requesting clarification or revised petition

There were no new updates on:

ANI, Community Support Program (CSP), Assessing Agreement

MIS DIRECTOR

MIS Director, Brent Birkeland met with the board requesting approval to purchase a new Unitrends Data Protection Unit.

Motion was made by Commissioner Hanson to authorize MIS Director, Brent Birkeland to purchase a new Unitrends Data Protection Unit with 2009 and 2010 funds not to exceed $8,490.00 plus applicable taxes. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Committee Reports

NE Wetland Mitigation Strategy Informational packet to be reviewed by the board
Public Safety Answering Point is not mandated
Association of Minnesota Counties REDESIGN Program – to review by the board
DOT- looked at all possible tower sites which will be located within Lake of the Woods County

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 12:50 p.m.

Attest: Approved: November 24, 2009

____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

Commissioner Proceedings

November 24, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 24, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda for travel for: Holly House to Minneapolis on December 6-7 for AMEM quarterly meeting; Josh Stromlund to St. Paul on December 16-17 for the MASWCD Legislative Committee Meeting, Rita Krause to St. Paul on December 2-3 for Child Support State Committee Meeting and Lorene Hanson to St. Cloud on December 2-4 for IFS/Paymate Meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of November 10, 2009 regular meeting. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Sheriff, Dallas Block

County Sheriff, Dallas Block met with the board to address radio dead spots in the areas of Long Point and Rocky Point. He informed them that a repeater could be placed on the Pieper Tower which would improve the coverage in these areas. The cost of the installation and equipment would come from the Homeland Security Grant Program, but an advance maybe needed until the funding comes in.

Motion

Motion was made by Commissioner Arnesen to approve the installation and equipment for the repeater with the funding from the Homeland Security Grant Program. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Joint Powers Agreement

County Sheriff, Dallas Block met with the board and requested approval to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Minnesota Bureau of Criminal Apprehension for increased presence of law enforcement personnel.

Motion

Motion was made by Commissioner Todd Beckel to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Minnesota Bureau of Criminal Apprehension and Lake of the Woods County for increased presence of law enforcement personnel at or near the international boundary between the United States and Canada and routes of egress from the border area to enhance situational awareness and actionable intelligence. This agreement is effective September 15, 2009, or the date the state obtains all required signatures and expires on December 31, 2011. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

Commissioners’ Warrants $ 30,520.21

Commissioners’ Warrants $ 8,433.60

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MeritCare Thief River Falls Northwest Medical Center Contract

Social Services Director, Nancy Wendler met with the County Board requesting approval to enter into a contract with MeritCare Thief River Falls Northwest Medical Centers to provide Mental Health Community Support Services for Lake of the Woods County.

Motion

Motion was made by Commissioner Hanson to approve the contract between MeritCare Thief River Falls Northwest Medical Center and Lake of the Woods County Social Services for the provision of Mental Health Community Support Program Services for December 1, 2009, through November 30, 2010, and to authorize Chair Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler to sign. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MFIP/DWP and Rural MN CEP Contract

Social Services Director, Nancy Wendler met with the board requesting approval to enter into a contract update for MFIP/DWP employment services between Rural Minnesota CEP.

Motion

Motion was made by Commissioner Moorman to approve the contract update for 2010 for MFIP/DWP employment services between Rural Minnesota CEP, Inc. and Lake of the Woods County Social Services, and to authorize Chair Patty Beckel, and Lake of the Woods County Social Service Director, Nancy Wendler to sign. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Mn Dnr Parks & Trails Division

John Steward, Acquisition & Development Coordinator from the Department of Natural Resources met with the board and presented the preliminary design for the Rocky Point Public Boat Access.

Wynne Consulting

L.O.W. Small Cities Development Program

Consultant, John Wynne met with the board and requested approval for the Citizen Participation Plan, Minnesota Small Cities Program and Small Cities Program Joint Participation Agreement.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel to sign the Citizen Participation Plan. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

Minnesota Small Cities Program

Resolution No. 09-11-03

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

BE IT RESOLVED that Lake of the Woods County, act as the legal sponsor for the project contained in the Application to be submitted on January 14, 2010 and that the County Board Chair and County Auditor are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of Lake of the Woods County.

BE IT FURTHER RESOLVED that Lake of the Woods County has the legal authority to apply for financial assistance, and the institutional, managerial and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life.

BE IT FURTHER RESOLVED that Lake of the Woods County has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice.

BE IT FURTHER RESOLVED that upon approval of its application by the State, Lake of the Woods County may enter into an agreement with the State of Minnesota for the approved project, and that Lake of the Woods County certifies that it will comply with all applicable laws and regulations as stated in all contract agreements.

NOW, THEREFORE BE IT RESOLVED that the County Board Chair and County Auditor, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project on behalf of the Applicant.

Resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

Small Cities Program Joint Participation Agreement

Resolution No. 09-11-04

The following Resolution was offered by Commissioner Hanson and moved for adoption:

WHEREAS, Lake of the Woods County and the Cities of Baudette and Williams, Minnesota have identified an existing need to (1) rehabilitate substandard low income owner occupied residential units, (2) rehabilitated low income renter occupied single family detached residential rental units and (3) provide homeownership opportunities to low income families and;

WHEREAS, the State of Minnesota has funding available through the Minnesota Small Cities Program which can be used to assist in the financing of activities to address said needs and;

WHEREAS, the Lake of the Woods County has agreed to sponsor an application for said Minnesota Small Cities Program;

NOW THEREFORE IT IS AGREED THAT:

Lake of the Woods County shall submit a Small Cities Development Program Application to the Minnesota Department of Employment and Economic Development (DEED), said application to be received by DEED no later than January 14, 2010.
The Small Cities Application shall request funds for the following activities:
1. Owner occupied housing rehabilitation (15 units total) in the Cities of Williams and Baudette (the east side) – with the understanding that funding could be used on the west side of Baudette if an insufficient number of applications are received from Williams and the east side of Baudette).
2. Renter occupied housing rehabilitation (5 units – single family detached) in the Cities of Williams and Baudette (the east side) – with the understanding that funding could be used on the west side of Baudette if an insufficient number of applications are received from Williams and the east side of Baudette).
3. Homeownership program-gap financing (2 units – either 2 new construction, or 2 purchase, rehab and resale or 1 purchase, rehab and resale and 1 new construction). Locations to be determined by Headwaters Housing Development Corporation.
4. Administration
Under the owner occupied rehabilitation 5 units shall originally be reserved for Williams and 10 shall be reserved for Baudette. If, after 6 months, there is not a sufficient number of eligible applicants in one community, then any remaining slots (units) may be transferred to the other community (up to the number of eligible unserved applicants who are on the “waiting list” in that community.
Under the renter occupied rehabilitation 1 unit shall originally be reserved for Williams and 4 shall be reserved for Baudette. If, after 6 months, there is not a sufficient number of eligible applicants in one community, then any remaining slots (units) may be transferred to the other community (up to the number of eligible unserved applicants who are on the “waiting list” in that community.
Lake of the Woods County will act as the applicant and will be responsible for contract execution, and to ensure that all compliance activities are appropriately met in and adhered to in a timely manner. Actual project implementation will be undertaken by an administrative consultant who will contract with Lake of the Woods County.
Lake of the Woods County will act as the fiscal manager and shall be responsible for overseeing and for accounting for all fiscal draws and transactions.

The above terms are agreed to by the City of Baudette, the City of Williams and Lake of the Woods County effective January 14, 2010.

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:26 a.m. and reconvened at 10:36 a.m. as follows:

Excused from meeting

Commissioners Arnesen and Todd Beckel excused themselves from the meeting to attend the Union Committee Meeting.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

Revenue $ 12,147.72

Road & Bridge $ 18,047.35

County Development $ 500.00

Solid Waste $ 801.26

$ 31,496.33

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/24/2009 FOR PAYMENT 11/27/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

1299.30 BAUDETTE REGION 512.75 JULIE BERGGREN

335.00 BLUE MAXX RECYCLING 324.42 BUSINESS & LEGAL REPORTS

1082.06 CENEX CO-OP SERVICES, INC. 533.37 CUSTOM AUTOBODY AND REPAIR

331.32 EMBASSY SUITES 334.47 FRONTIER PRECISION INC

782.33 GCR TIRE CENTER 427.36 RYAN HOCKSTEDLER

881.21 INSIGHT PUBLIC SECTOR 1725.00 MN ASSN OF COUNTIES

2653.80 MN DEPT OF TRANSP 3325.21 KENNETH MOORMAN

314.50 NORTH EAST TECHNICAL SERVICE,I 500.00 NORTHWEST REGIONAL

8771.77 RTVISION INC 784.55 STRATA CORP, INC

532.50 WATERSIDE CANVAS 3540.28 ZIEGLER, INC

26 PAYMENTS LESS THAN $300 2,505.13

FINAL TOTAL $31,496.33

Further moved to authorize the payment of the following auditor warrants:

November 10, 2009 $ 5,565.46

November 17, 2009 $ 20,929.22

November 18, 2009 $ 120,999.56

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Gambling Permit

County Auditor, John W. Hoscheid met with the board and presented a Premises Permit Application for Warroad VFW Post 4930 to sell pull tabs at North Point Bar & Grill.

Motion

Motion was made by Commissioner Hanson to authorize County Auditor, John W. Hoscheid to sign the LG214 Premises Permit Application for Warroad VFW Post 4930 to sell pull tabs at North Point Bar & Grill, located at 17542 Inlet Road, Angle Inlet. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

Affidavit of Lost Warrant

County Auditor, John W. Hoscheid met with the board and presented an application and affidavit of a lost warrant for Kay Adams.

Motion

Motion was made by Commissioner Moorman to approve the application and affidavit for lost warrant for Kay Adams dated July 17, 2009 for $ 6.40 without furnishing indemnifying bond. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Transfer of 2002 Chevrolet Silverado Pickup

Assistant Engineer, Bill Sindelir met with the board and requested approval of transfer of a 2002 Chevrolet Silverado pickup.

Motion

Motion was made by Commissioner Moorman to transfer Unit 10, a 2002 Chevrolet Silverado pickup, from the Public Works Department to the Soil and Water Conservation District. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Electronic/Digital Signature Procedures

Assistant Engineer, Bill Sindelir met with the board and requested approval for the Department’s Electronic/Digital Signature Procedures.

Motion

Motion was made by Commissioner Hanson to approve the Highway Department’s Electronic/Digital Signature Procedures in regard to electronic time cards as follows:

In accordance with current Lake of the Woods County and State of Minnesota accounting and auditing requirements, payroll methods to ensure accurate and reliable records must consist of a two step process. The first step is employee verification and recording of his/her own time. This verification shall identify hours worked and/or approved time off for the period. Secondly, a supervisor reviews and approves the employee’s recorded time. Any changes or adjustments that need to be made after the employee’s verification requires approval of their supervisor or other approved department payroll personnel.

The employee’s verification and supervisor’s approval shall be by digital signature which is secured by specific username and password utilized by the electronic time card program.

Motion was seconded by Commissioner Moorman and the same being put to a vote, was duly carried.

Closed Bids

Assistant Engineer, Bill Sindelir met with the board and requested approval to sell by closed bids used equipment.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to sell by closed bids the following used equipment:

1997 Dodge Ram Pickup

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business:

New:

None

Old:

The board discussed the following old business:

2010 Assessing Agreement- working on draft
County TV- set meeting with Roseau County
Community Support Program- completed
Red Lake Tribal Meeting- February 9, 2010

There were no new updates on:

Capital Expenditure Policy
ANI

Recess

The meeting was called to recess at 11:03 a.m. and reconvened at 11:15 a.m. as follows:

Returned from meeting

Commissioners Arnesen and Todd Beckel returned from the Union meeting.

SWDC

Resource Technician, Mike Hirst met with the board requesting adoption and implementation for the Lake of the Woods County Comprehensive Local Water Management Plan that has been approved by Board of Water and Soil Resources.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Adoption and Implementation

After BWSR Approval

RESOLUTION No. 09-11-05

WHEREAS, the Lake of the Woods County Board of Commissioners has been notified by the Minnesota Board of Water and Soil Resources that the Lake of the Woods County Comprehensive Local Water Management Plan has been approved according to Minnesota Statutes Chapter 103B.301:

NOW, THEREFORE BE IT RESOLVED, the Lake of the Woods County Board Commissioners hereby adopts and will begin implementation of its approved comprehensive water plan.

BE IT FURTHER RESOLVED, after the adoption of the local comprehensive water management plan, the Lake of the Woods County Board shall amend existing water and related land resources plans and official controls as necessary to conform them to the applicable and approved comprehensive water plan.

BE IT FURTHER RESOLVED, after the adoption of the local comprehensive water management plan, Lake of the Woods County shall notify local units of government within the County of the adoption of the plan or amendments to the plan. The local units of government are required to submit existing water and related land resources plans and official controls within 90 days to the County Board for review.

BE IT FURTHER RESOLVED, within 180 days, the Lake of the Woods County Board shall review the submitted plans and official controls and identify any inconsistencies between the local plans and official controls, and local comprehensive water management plan. The Lake of the Woods County Board shall specify applicable and necessary measures to bring the local plans and official controls into conformance with the local comprehensive water management plan.

BE IT FURTHER RESOLVED, if a local unit of government disagrees with any changes to its plan, the local unit has 60 days after receiving the county’s recommendations to appeal the recommendations to the Board of Water and Soil Resources.

BE IT FURTHER RESOLVED, after receiving the recommendations of the Lake of the Woods County Board, or a resolution of an appeal, a local unit of government has 180 days to initiate revisions to its plan or official controls. The new or revised plans and official controls must be submitted to the Lake of the Woods County Board for review and recommendations.

Resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and water planning

Resource Block Grant

Land and Water Planning Director, Josh Stromlund met with the board and requested approval for the 2010 State of Minnesota Board of Water and Soil Resource Natural Resource Block Grant.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel and Land and Water Director, Josh Stromlund to sign the 2010 State of Minnesota Board of Water and Soil Resource Block Grant Agreement. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LiDAR

Land and Water Planning Director, Josh Stromlund met with the board and updated them that the LiDAR project should be completed by May of 2010.

Northeast Minnesota Wetland Mitigation Inventory/Assessment

The board discussed the letter that they received from Minnesota Board of Water and Soil Resources Executive Director, John Jaschke informing them that they are working with the Association of Minnesota Counties (AMC) to arrange a meeting during the Annual Conference in December to discuss the project and its results. The board requested that Josh send a letter to John Jaschke stating that they will attend the meeting at AMC, but still request their own meeting so other partners can attend.

Oak Island Association Letter

The board received a letter from Oak Island Landowners Association and placed it on the December 10, 2009 board agenda.

City of Baudette, Annexation

The board discussed the City of Baudette Annexation and Notice of Intent to designate property for an orderly annexation. This was placed on the December 10, 2009 board meeting at 1:00 p.m.

Recess

The meeting was called to recess at 12:15 p.m. and reconvened at 1:20 p.m.

Union committee meeting

Commissioner Todd Beckel and Arnesen discussed the Union meeting that was held earlier in the day. No board action was taken.

Purchase Agreement

That on the 8th day of September, 2009, the Lake of the Woods County Board of Commissioners met in closed session pursuant to Minnesota Statute §13D.05, subd. 3(c) to discuss the purchase by the County of real property belonging to Dean Bernard described as follows:

Lots 1 and 2, and the South Half of the Northeast Quarter (S½NE¼), and the Southeast Quarter (SE¼), Section One (1), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Southeast Quarter (SE¼) LESS the South Fifty (50) feet, and the West Fifty (50) feet of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Northeast Quarter (NE¼) of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

Subject to easements, reservations and restrictions of record.

The following Board members were present at the closed session: Ed Arnesen, Tom Hanson, Patty Beckel, Ken Moorman and Todd Beckel. Also present during the closed session were County Auditor John Hoscheid and Land & Water Planning Director Josh Stromlund.

At the closed session the County Board approved entering into a purchase agreement with Dean Bernard, a single person, for the purchase by the County of the above-described real property for a total purchase price of $250,000.00.

Motion for Proposed Purchase Agreement

Motion was made by Commissioner Todd Beckel to approve the proposed purchase agreement to purchase:

Lots 1 and 2, and the South Half of the Northeast Quarter (S½NE¼), and the Southeast Quarter (SE¼), Section One (1), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Southeast Quarter (SE¼) LESS the South Fifty (50) feet, and the West Fifty (50) feet of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Northeast Quarter (NE¼) of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

Subject to easements, reservations and restrictions of record.

From Dean Bernard a single person for the total purchase price of $250,000.00.

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion to Sign Purchase Agreement

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid, Chair, Patty Beckel and Interim County Attorney, Michelle Moren to sign the Purchase Agreement between Lake of the Woods County and Dean Bernard. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Road Inventory

The board reviewed the comments from the Department of Natural Resources, Area Team for LOW Road Inventory. The board referred this to a special meeting on November 30, 2009 at 8:00 a.m.

Amc Annual Meeting

The board discussed travel arrangements for the AMC annual conference.

Committee Reports

Following reports were presented:

Commissioner Todd Beckel reported on PILT Payments and PSAP
Commissioner Hanson reported on the Professional Advisory Committee
Commissioner Patty Beckel reported on the Airport Committee
Commissioner Moorman reported on HRDC

Correspondence

Correspondence from Rinke- Noonan Law Firm and International L/W Water Quality Forum were acknowledged.

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 2:25 p.m.

Attest: Approved: December 10, 2009

____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

Commissioner Proceedings

Special County Board Meeting

November 30, 2009

The Lake of the Woods County Board of Commissioners met in special session on Monday, November 30, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman. Also present was County Auditor John W Hoscheid.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with changes for the special meeting today. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Road Inventory

Public Works Director Bruce Hasbargen, MIS Director Brent Birkeland, Land and Water Planning Director Josh Stromlund and County Assessor Wayne Bendickson met with the County Board.

Public Works Director, Bruce Hasbargen updated the County Board on the Road Inventory. Bruce reviewed comments and a map received from the MN Department of Natural Resources (MN DNR). Bruce suggested a strategy for going forward and plans for the next meeting with the MN DNR. The County Board directed County Auditor, John W Hoscheid to contact Rinke Noonan Attorney, David Meyers to set up a meeting and formulate a plan of action. There should be a date set for public review at a future meeting and organization of public comments by township.

Budget Issues

2010 Salary Adjustments

The County Board discussed 2010 salary adjustments for county employees. No action was taken and this will be placed on the next regular scheduled board meeting.

Extension Computer

The County Board reviewed a request from Nathan Johnson, Regional Extension Director to purchase a new computer for Sunny Dorow.

Motion was made by Commissioner Todd Beckel to approve the purchase of a new computer for extension from the extension budget. The motion was seconded by Commissioner Hanson and the same being put to a vote, was carried unanimously.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 10:55 a.m.

Attest: Approved: December 10, 2009

______________________________ ___________________________________

John W Hoscheid Patty Beckel

County Auditor County Board Chair

October, 2009

Commissioner Proceedings

Special County Board Meeting

October 9, 2009

The Lake of the Woods County Board of Commissioners met in special session on Friday, October 9, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:08 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda for the special meeting today. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2010 Budget Review

The County Board reviewed the budget for 2010. They discussed a fifty cent ($.50) per hour raise for employees which would be approximately $87,000 and the actual levy increase of only $20,000; and ideas of how to make this work.

Health Insurance

The County Board discussed the employees’ health insurance plans for 2010. They reviewed the 2010 renewal and plans offered; and reviewed the results from the employees’ survey. It was the consensus of the County Board to stay with PEIP for 2010, and to survey the employees the option of converting the county’s current plan to the new advantage plan offered by PEIP.

Recess

The meeting was called to recess at 10:05 a.m. and reconvened at 10:35 a.m. as follows:

Union Negotiations Meeting

Commissioners Todd Beckel and Arnesen left the special meeting at 10:05 a.m. for a union negotiations meeting and returned at 10:35 a.m.

Review of Cost Savings

The County Board reviewed cost savings suggestions from the Department Heads. It was the consensus to research the position of Auditor/Treasurer and how to put it on the ballot for the next election.

Marketing Plan

The County Board discussed the marketing plan that was presented on Thursday, October 1, at the ambulance garage and the possibility of funding a portion from the county development fund. No action was taken.

Other Budget Issues

The County Board discussed the windows for Government Center North. The consensus was to paint the windows next year.

Strategic Planning

The County Board discussed the AMC Cohort Program and what we could do to find a facilitator for a meeting of the whole, with commissioners and department heads, to start the process again.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 12:15 p.m.

Attest: Approved: October 13, 2009

______________________________ ___________________________________

John W Hoscheid Patty Beckel

County Auditor County Board Chair

COMMISSIONER PROCEEDINGS

OCTOBER 13, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 13, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

CALL TO ORDER

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

APPROVAL OF AGENDA

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CONSENT AGENDA

Motion was made by Commissioner Hanson to approve the consent agenda, for travel: Travel for Nancy Wendler, Amy Ballard, Michelle Moren and Wade Johannesen to St. Paul on October 28-29 for a Minnesota Merit System Appeal Hearing; Rita Krause to St. Paul on October 26-28 for State Committee Meeting for Child Support; Brent Birkeland to Bagley on October 19-20 for Microsoft SRS Training. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

APPROVAL OF MINUTES

Motion was made by Commissioner Moorman to approve the minutes of September 22, 2009 regular meeting with changes. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the special meeting of October 9, 2009 with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES DIRECTOR, NANCY WENDLER

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 9,114.09

Commissioners’ Warrants $ 13,153.52

Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Service Agreement

Motion was made by Commissioner Moorman to approve the Lake of the Woods County Social Services Minnesota Family Investment Program and Children and Community Services Act (MFIP/CCSA) Biennial Service Agreement for 2010/2011, and authorize the Chair to sign. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Early Retirement Incentive Payment

Human Resource Director, Wade Johannesen met with the Board to discuss deferring the payment for the early retirement incentive to 2010. The consensus of the board was that the payment would not be deferred and payable at retirement.

SCHOOL FOREST COMMITTEE

SWCD Resource Technician, Corryn Trask, met with the board requesting a letter of support for the School Forest Agassiz LowLands Environmental Learning Area.

Motion was made by Commissioner Todd Beckel to authorize the Chair to sign the letter of support for the School Forest. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LAKE OF THE WOODS SCHOOL

School Forest Trails

School Forest Coordinator Reed McFarlane and Superintendent, Steve Wymore met with the board to discuss the School Forest trail maintenance. They requested in kind services from the county for one time use of their equipment to establish/ prepare trails. The consensus of the board was that they would offer the in-kind service to help with the trail maintenance and would talk with Public Works Director to get an estimate of cost associated with the project.

Crossing Issue

Transportation/Grounds Supervisor Reed McFarlane and Superintendent, Steve Wymore met with the board and requested that the county install a crossing on the south 40 acres at the school. The consensus of the board was that they would talk with Public Works Director, Bruce Hasbargen and get back to them.

EXCUSED FROM MEETING

County Auditor, John W. Hoscheid and Commissioner Todd Beckel excused themselves from the meeting to attend the Legislative PILT Audit meeting.

RECESS

The meeting was called to recess at 10:00 a.m. and reconvened at 10:05 a.m. as follows:

COUNTY AUDITOR

Deputy Auditor, Lorene Hanson met with the board and requested approval of claims.

Motion was made by Commissioner Hanson to approve the claims as follows:

Revenue $ 90,047.83

Road & Bridge $107,443.75

Co. Develp. $ 3,067.10

Solid Waste $ 29,284.57

$229,843.25

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 10/13/2009 FOR PAYMENT 10/16/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

1505.57 ANDY’S GARAGE, INC. 1158.59 ANIXTER INC

1600.00 ANOKA COUNTY 1051.81 AUTO VALUE BAUDETTE

899.81 DALLAS BLOCK 1460.00 BORDUN TRUCKING, LTD

1080.00 SHIRLEY BOSSHART 48301.00 BOWMAN CONSTRUCTION CO. INC

1158.75 BRAD’S PLUMBING & HEATING, INC 540.00 BREEZY POINT RESORT

342.99 CANON FINANCIAL SERVICES INC 2595.33 CENEX CO-OP SERVICES, INC.

4960.00 D & S SALES 381.40 DEPUTY REGISTRAR NO.75

13958.19 DERKSEN TRUCKING LTD 3020.19 DYNAMIC IMAGING SYSTEMS, INC

341.12 EMBASSY SUITES 2668.02 EMERGENCY AUTOMOTIVE TECHNOLOG

1445.74 RICHARD GOODERUM 800.00 LEE HANCOCK

301.85 HOLEN ELECTRIC 372.00 JOHN HOSCHEID

2954.76 HOWARD’S OIL COMPANY 4917.56 KNIFE RIVER MATERIALS

360.00 ROBERT LAPOS 7667.50 LAVALLA SAND & GRAVEL INC

1000.00 LOW DRIFTERS – BIG TRAVERSE TR 555.60 LOW FOODS

5559.56 LOW HIGHWAY DEPT 752.40 M-R SIGN CO, INC

10246.50 MAR-KIT LANDFILL 650.00 MN ASSN OF COUNTIES

2703.72 MN COUNTIES COMPUTER CO-OP 1162.25 MN COUNTIES INFORMATION SYSTEM

14000.00 MN MUNICIPAL UTILITIES ASSOC 375.00 MN OFFICE OF ENTERPRISE TECHNO

365.00 MN STATE DEPT OF PUBLIC SAFETY 15842.36 MN STATE DEPT-CORRECTION

402.00 JEROME MOLINE 5830.50 LAW MOREN

315.28 NORTHERN FARMERS CO-OP 425.00 DAVID OLSON

1297.00 OUTDOORS AGAIN 326.00 PITNEY BOWES INC.

1954.34 POWERPLAN 2533.02 R & Q TRUCKING, INC

1309.95 RODERICK RONE JR 1605.41 ROSEAU COUNTY COOPERATIVE ASSN

538.68 RUTTGER’S BAY LAKE LODGE 1750.00 SJOBERG’S INC

1333.80 STOSKOPF REDI-MIX OF ROSEAU IN 315.00 TAMMY’S SIGNS

886.06 TRI-STAR RECYCLING, INC 340.77 TRUE VALUE

450.97 TWIN CITIES MACK & VOLVO TRUCK 373.79 ULINE

1079.60 UNIVERSITY OF MN 3075.97 VOYAGEURS COMTRONICS, INC

908.44 WALLEYE CAPITAL SANITATION 415.70 WARROAD MOTORS INC

579.92 WEST GROUP 27234.58 WHERLEY MOTORS

2260.83 WIDSETH SMITH NOLTING&ASST INC 4650.95 WOODY’S SERVICE

1500.00 WYNNE CONSULTING, INC

56 PAYMENTS LESS THAN $300 7,095.12

FINAL TOTAL $229,843.25

Further moved to authorize the payment of the following auditor warrants:

September 22, 2009 $ 18,630.34

September 25, 2009 $ 918.00

September 30, 2009 $ 15,041.78

October 6, 2009 $ 49,243.59

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Gambling Permit

Motion was made by Commissioner Arnesen to approve the exempt gambling permit for the Northwest Angle Edge Riders to conduct a lawful gambling for a raffle on February 27, 2010 at Jerry’s Restaurant and Lounge and authorize County Auditor to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

AMC CONFERENCE

County Commissioners will be attending the AMC District meeting on October 28, 2009 in Bemidji and the AMC Annual Conference on December 6-9, 2009 in Minneapolis.

OLD/NEW BUSINESS

The County Board discussed the following old and new business:

New:

None

Old:

The board discussed the following old business:

Assessing Agreement- Commissioner Patty Beckel gave to the City of Baudette for approval
County TV- Press release to go out that testing will begin starting October 20^th with the transition from analog to digital
Capital & General Expenditure Policy- Wade is working on
Oak Island Petition- place on October 27, 2009 agenda
County Coroner- remove from old/new business
Land Acquisition- Attorney requested abstracts

There were no new updates on:

ANI, Red Lake Tribe Meeting, Township Road Inventory , Community Support Program (CSP)

COUNTY SHERIFF

Jail Inspection

County Sheriff, Dallas Block met with the board and reviewed the Facility Inspection Report from the MN Department of Corrections. Dallas informed the board that they are now on a Biennial inspection compared to the Annual inspection they were on in the past.

County Coroner

County Sheriff, Dallas Block informed the board that all Deputy Sheriffs with the exception of one part-time deputy will be attending the Coroner Training class today to become certified as Deputy Coroners.

LAND AND WATER PLANNING

Energy Exchanger Contractual Agreement

Assistant Zoning Director, Steve Sindelir met with the board requesting authorization for the Chair to sign the contractual agreement with J& L Hennum Inc.

Motion was made by Commissioner Arnesen to authorize the Chair to sign the Contractual Agreement between Lake of the Woods County and J&L Hennum Inc. d.b.a Sportsman’s Lodge, according to MN rule 6115 to accept the responsibility for future maintenance and removal of an energy exchanger, in the event that the private owner fails to maintain or abandons the facility. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Commissioner Patty Beckel abstained from voting.

COMMITTEE REPORTS

Commissioner Hanson informed the board that there was a change in plans of the location for the Veterans to meet with the Veteran’s Service Officer. The location will be at the VFW club due to the handicapped accessibility issue with the Legion Club. A press release will be out shortly to let the community know what days the Veteran Service Officer will be available at the VFW club.

Commissioner Moorman informed the board that the booth at the Potato Day event was successful.

RECESS

The meeting was called to recess at 10:55 am. and reconvened at 11:05 a.m. as follows:

COUNTY TREASURER

Investments

County Treasurer, Mark Hall met with the board to discuss the Inventory of Investments with the board. The board discussed the “Sweep Account” and requested that Mark come back to the board at the next meeting to discuss the pledge collateral status of the account.

RETURNED FROM PILT MEETING

County Auditor, John W. Hoscheid and Commissioner Todd Beckel returned from the Legislative PILT Audit meeting at 11:23 am.

BUDGET

The Commissioners set a budget meeting for October 29, 2009 at 2:30 p.m.

DITCH AUTHORITY

DNR Benefits Evaluation for Ditch 1

Motion was made by Commissioner Moorman to close the regular meeting at 11:35 a.m. and open the Ditch Authority meeting. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen reviewed the summary of Ditch Benefit evaluation from the Department of Natural Resources, with the determination from the Commissioner that there are no net positive impacts, and there are no benefits to state owned lands by the ditch system, which means no assessment payments from the State.

Ditch 1 Repair Projects

Public Works Director, Bruce Hasbargen presented the estimated cost of Ditch 1 repairs. Bruce recommended removing sediments at culvert ends and back filling wing walls.

Motion was made by Commissioner Arnesen to authorize Public Works Director, Bruce Hasbargen to remove sediments at culvert ends and back fill wing walls as funding allows. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to close the Ditch Authority meeting and open the regular meeting at 11:55 a.m. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Final Payment

Public Works Director, Bruce Hasbargen requested authorization for final payment to Knife River Materials.

Motion by Commissioner Hanson to accept the County Public Works Director’s Certificate of Performance for S.A.P. 39-606-17, S.A.P. 39-620-03, S.A.P. 39-631-04, S.A.P. 39-632-04, S.A.P. 39-634-03, S.A.M. 30-08, S.A.P. 39-040-01and C.P. 368-08 for Knife River Materials of Bemidji, MN in the total amount of $1,146,824.55 and hereby authorize final payment of $55,988.54. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Quotes for Fuel

Public Works Director, Bruce Hasbargen met with the board and informed them of quotes they received from the following businesses for the period of November 1, 2009 through April 30, 2010:

Location	Regular Unleaded	#1 Diesel on Road Undyed Fuel	#1 Diesel off Road Dyed Fuel	#2 Diesel on Road Undyed Fuel	#2 Diesel Off Road Dyed Fuel
Co-op	0.05	0.05	0.05	0.05	0.05
Holiday Station	0.05
Howard’s Oil	0.05	0.05		0.05	0.05
Woody’s Service	0.10	N/A	0.10	N/A	0.10

He informed the board that they will be purchasing from Co-op Services #1 and #2 Diesel On Road Undyed Fuel, Howard’s Oil they will purchase #1 and #2 On Road Undyed Fuel and from Woody’s Services they will purchase Regular Unleaded and #1 and #2 Off Road Dyed Fuel.

Solid Waste

Public Works Director, Bruce Hasbargen requested approval for the adoption for the Special Assessment fee schedule as proposed.

Motion was made by Commissioner Arnesen to adopt the Solid Waste Special Assessment fee schedule as proposed. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen requested approval for the changes to the Solid Waste Service Fee Policy as proposed.

Motion was made by Commissioner Arnesen to approve the changes to the Solid Waste Service Fee Policy as proposed. Motion was seconded by Commissioners Patty Beckel. Voting for: Commissioners Patty Beckel and Arnesen. Voting against: Commissioners Todd Beckel, Hanson and Moorman. Motion died.

Motion was made by Commissioner Todd Beckel to approve the Solid Waste Service Fee Policy with the rate fee as last year (1 unit= $100.00 and Seasonal rate = $68.00). Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

School Crossing/School Trail Maintenance

Chair Patty Beckel informed Bruce about the School Crossing issue that was discussed earlier in the meeting and what his recommendation would be. Bruce recommended that the School pay for the culvert and the county could take care of the field work. The consensus of the board was to go forward with Bruce’s recommendation.

Chair Patty Beckel requested that Bruce figure the cost associated with the School Trail Maintenance for the use of county equipment and staff.

RECESS

The meeting was called to recess at 12:45 p.m. and reconvened at 1:25 p.m. as follows:

EMERGENCY MANAGEMENT

Communication Assessment Report

Jim Freging, from Federal Engineering Inc. presented results of the Interoperable Communications Assessment for Lake of the Woods County

All-Hazard Mitigation

Motion was made by Commissioner Arnesen to authorize the Chair to sign the Hazard Mitigation Assistance Program for Lake of the Woods County. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR/MAINTENANCE DEPARTMENT

Air Conditioning Quote

County Auditor, John W. Hoscheid and Maintenance Supervisor Matt Mickelson met with the board and presented the quote they received from Trane. The board discussed various options and requested more information on the air conditioner for the computer room.

CORRESPONDENCE

Correspondence was acknowledged from:

Rural Minnesota CEP, Inc.
Letter from landowner- water diversion issues

RECESS

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 3:45 p.m.

Attest: Approved: October 27, 2009

____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

Commissioner Proceedings

October 27, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 27, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for travel: Bruce Hasbargen to Minneapolis on December 7-9, 2009 for AMC Annual Conference. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of October 13, 2009 regular meeting with changes. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 18,183.65

Commissioners’ Warrants $ 6,192.28

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Emergency Management

Radio Interoperable Communications

Emergency Management Director, Holly House met with the Board and reviewed the options presented by the Federal Engineering. At this point maintaining the current analog VHF system is the most viable option. Holly informed them that the county has to convert to narrowband at some point before 2013, but the costs of doing that are minimal. Holly explained that by not migrating to the state ARMER system, the county will be eligible for radio control units that will be placed in dispatch. These control units will allow them to communicate with those entities that are on the 800 MhzARMER systems. Holly requested approval to send a letter to the State Division of Emergency Communications Networks that commits to taking these units. The consensus of the board was to have Holly send a letter to the Division of Emergency Communications Networks (DECN) to commit to the radio control units.

Holly requested approval for County Sheriff, Dallas Block to sign a commitment agreement with Rogers Two Way Radio, a requirement of the State DECN to ensure they are installed by a qualified installer.

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block to enter into an agreement with Rogers Two Way Radio to install the radio control units if needed, contingent upon the approval of Interim County Attorney, Michelle Moren. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Tower Sites

Holly informed the board that the 800 MHz frequency on the Department of Transportation (DOT) tower in Roosevelt will be active late this year or early next year. There are four (4) additional towers scheduled to be built in Lake of the Woods County near Baudette, Carp, Lude and Faunce. A representative from DOT will be here on Thursday to discuss tower placement and also look at the options of placing these towers on county owned land.

Land and Water Planning meeting

Board of Water & Soil Resource Block Grant

Land and Water Planning Director, Josh Stromlund met with the board requesting approval for the Chair to sign the Board of Water & Soil Resources Natural Resources Block Grant for 2008.

Motion was made by Commissioner Todd Beckel to authorize the Chair to sign the Board of Water & Soil Resources Natural Resources Block Grant for 2008. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Clean Water Grants Opportunity

Land and Water Planning Director, Josh Stromlund met with the board and informed them of the available grants that are made possible through the Clean Water fund.

Pine and Curry Island Grant Proposal

Land and Water Planning Director, Josh Stromlund updated the board on the Pine & Curry Island Restoration project that SWCD and Land and Water Planning Office is compiling to summit to the Conservation Partners Legacy Grant.

Ditch Committee

Land and Water Planning Director, Josh Stromlund informed the board that the SWCD members would like to participate when the Ditch Committee meets again. The board requested that Josh contact Public Works Director, Bruce Hasbargen with his request.

NE Wetland Mitigation Strategy

Land and Water Planning Director, Josh Stromlund met with the board and informed them that the NE Wetland Mitigation for Phase II is completed and will be out for comments and recommendations. The board requested that Josh request Mr. Jasky to meet with them to review the NE Wetland Mitigation Strategy.

Proposed State Budget Deficit

Land and Water Planning Director, Josh Stromlund discussed the states revenue shortfall and the possible effects that it will have with the SWCD offices.

Recess

The meeting was called to recess at 10:35 a.m. and reconvened at 10:40 a.m. as follows:

Oak Island Landowners Association Petition

Land and Water Planning Director, Josh Stromlund discussed the Oak Island Landowners Association Petition that was submitted to the County. Josh’s view was that it was unclear as to where the proposed zoning district would apply, as the petitions references Oak Island, the NW Angle Islands, and the NW Angle and Islands. The board requested that Josh send a letter requesting clarification of the Oak Island Landowners Association Petition so they can take the next necessary action and to let the petitioners know that this topic will be discussed at the annual spring meeting conducted at the NW Angle. The exact date of the meeting will be set at the County Board organizational meeting held in January 2010.

Strandberg Letter

Land and Water Planning Director, Josh Stromlund discussed the Strandberg’s letter of concern of water diversion onto their lot. Based upon the information gathered, it is the opinion of his office that the cause of the water issue on the property is not directly related to the neighbor’s activities rather, it is cause of multiple natural conditions (precipitation events, landscape position, and other natural features). The board requested Josh to send a letter to the Strandberg’s on behalf of the board that after reviewing the information presented to them, they concurred with the findings of his office and authorized the Chair to sign the letter.

Dnr Fisheries Department

Area Fisheries Supervisor, Phil Talmage met with the board and presented the 2009 Fall Gill Netting Summary.

Recess

The meeting was called to recess at 11:45 a.m. and reconvened at 1:00 p.m. as follows:

County Attorney

Closed Session Pursuant Minn. Stat. § 13D.05, Subd.3 (b)

The following were present in closed session: Commissioner’s Patty Beckel, Todd Beckel, Moorman, Hanson and Arnesen, Interim County Attorney, Michelle Moren, County Auditor, John W. Hoscheid, Social Service Director, Nancy Wendler and Human Resource Director, Wade Johannesen.

Resolution was offered by Commissioner Todd Beckel to close the regular meeting at 1:02 p.m. and the following resolution was moved for adoption:

RESOLUTION CLOSING BOARD MEETING

Resolution No. 09-10-01

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. § 13D.05, subd. 3(b) states that “meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege”; and

WHEREAS, the County Board has been threatened with litigation involving Mary Beth Dornheim; and

WHEREAS, Counsel for Mary Beth Dornheim has requested that the County enter into settlement discussions regarding the threatened litigation; and

WHEREAS, the County Board seeks to meet with its attorney, to obtain advice regarding the threatened litigation and settlement proposals set forth by legal counsel for Mary Beth Dornheim pursuant to Minn. Stat. § 388.051; and

WHEREAS, it would be detrimental to the interests of the County for the Board to hold a public discussion with its attorney regarding the strengths and weaknesses of its legal position(s), strategy, and potential settlement position where an opposing party or opposing attorney could listen to or be made aware of the County’s positions; and

WHEREAS, there is an absolute need for the Board to obtain confidential legal advice regarding the litigation and potential settlement in order to maintain the attorney-client privilege.

BE IT RESOLVED by the Lake of the Woods County Board of Commissioners as follows:

The County Board hereby closes this meeting based upon the attorney-client privilege pursuant to Minn. Stat. § 13D.05, subd. 3(b);
The specific subjects to be discussed, pursuant to Minn. Stat. § 13D.01, subd. 3, are the legal strategy in responding to the particularized litigation against the County, and any settlement proposals which may be made by or responded to by the County.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Open Closed Session

Motion was made by Commissioner Todd Beckel to close the closed session at 2:08 p.m. and reconvene the regular meeting at 2:16 p.m. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director

Letter to Governor Pawlenty- Maintenance of Public Drainage Ditches

Public Works Director, Bruce Hasbargen presented a letter that was drafted by Kittson County Engineer, Kelly Bengtson requesting support from Lake of the Woods County Commissioners regarding maintenance of Public Drainage Ditches.

Motion was made by Commissioner Todd Beckel to support the Maintenance of Public Drainage Ditch letter to Governor Pawlenty. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Red Lake Tribal Council- meeting date

Public Works Director, Bruce Hasbargen discussed the possible meeting dates with Red Lake Tribal Council to discuss the road construction at the Northwest Angle and other issues. The following dates were January 12, 2009, February 9, 2010 and March 9, 2010. The board requested that Bruce set the meeting date before the 2010 Organizational meeting.

Letter from District 2 County Engineers

Public Works Director, Bruce Hasbargen discussed the letter from the District 2 County Engineers regarding the revenue and appropriations within the County State Aid Highway Fund and feel that these concerns should be discussed and addressed by the MCEA Board and legislative action should be taken if needed.

LaValla Demo Landfill

Public Works Director, Bruce Hasbargen met with the board to discuss the removal of the LaValla Demo Landfill. A concern previously mentioned by the board was to have the removal completed before the New Year. Bruce requested authorization to proceed with the most cost-effective manner.

Motion was made by Commissioner Arnesen to authorize Public Works Director to move ahead with the LaValla Demo Landfill up to $20,000 for the removal of the debris. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Budget Meeting

Chair Patty Beckel discussed the 2010 Highway budget with Bruce. After discussion the board cancelled the October 29, 2009 meeting and rescheduled it for November 3, 2009 at 8:00 a.m.

Closed Road

The County Board discussed, with the Public Works Director, a concern regarding a gate across County Road 290. Bruce will send a letter to the landowner to help address the concerns.

Law Enforcement Storage

County Sheriff, Dallas Block and Public Works Director, Bruce Hasbargen met with the board and discussed the Law Enforcement storage at the Highway Department. Dallas informed the board that he is looking into storage off the premises and will report back to them when he has all the information on the cost.

Airport Commission

LakeWood Health Center CEO, SharRay Feickert and CEO Affiliate, Jason Breuer met with the board to express their support of renewing the airport manager contract with Emory Vaagen and to keep the same level of service available that life flight service requires.

County Auditor

Air Conditioning

County Auditor, John W. Hoscheid and Maintenance Supervisor, Matt Mickelson met with the board to discuss the Air Conditioning quote for the computer room.

Motion was made by Commissioner Hanson to authorize County Auditor, John W. Hoscheid to purchase the 2 ton Air Conditioning Unit for the computer room and other essential repairs needed with the funding from the unallocated account up to $19,000. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Airport Commission

Airport Manager Emory Vaagen met with the board at their request. The Commissioners thanked Emory for a great job that he has done at the Airport and discussed the renewal of his contract.

County Auditor

Claims

Motion was made by Commissioner Hanson to approve the claims as follows:

Revenue $ 53,259.25

Road & Bridge $217,529.27

Solid Waste $ 4,552.95

$275,341.47

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 10/27/2009 FOR PAYMENT 10/30/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

750.64 AIR SYSTEMS 463.70 AMERI PRIDE LINEN & APPAREL SE

41558.00 ARROWHEAD LIBRARY SYSTEM 3375.46 CENEX CO-OP SERVICES, INC.

5005.69 DEPUTY REGISTRAR NO.75 400.00 DEVON BUNKER EXCAVATING INC

48182.80 ELK RIVER FORD INC 669.00 GRAND VIEW LODGE

20112.81 HARDRIVES, INC 300.30 RON HILDEBRANDT

445.35 INDIANHEAD SPECIALTY 72932.78 JOHNSTON FARGO CULVERT INC

833.63 KNIFE RIVER MATERIALS 4440.00 LAVALLA SAND & GRAVEL INC

325.00 PAT LECLAIRE ELECTRIC (DBA) 441.30 M-R SIGN CO, INC

362.23 MN COUNTIES COMPUTER CO-OP 4995.11 MN DEPT OF TRANSP

11400.00 MN MUNICIPAL UTILITIES ASSOC 351.00 MN UC FUND DEPT ECONOMIC SECUR

858.00 MSOP-MN SEX OFFENDER PRGRM-462 1475.00 NATIONAL BUSINESS SYSTEMS

512.15 NELSON’S COLLISION CENTER 6122.23 NORTH AMERICAN SALT CO

423.66 NORTHERN SAFETY CO INC 453.73 NW MN HOUSEHOLD HAZARDOUS

4272.54 EMIL OLSON 759.76 RAMADA MALL OF AMERICA

811.81 RODERICK RONE JR 1381.33 SIMPLEX

744.36 STRATA CORP, INC 37401.90 TRAFFIC MARKING SERVICE, INC.

333.24 WEST CENTRAL MN COMMUNITIES AC

22 PAYMENTS LESS THAN $300 2,446.96

FINAL TOTAL $275,341.47

Further moved to authorize the payment of the following auditor warrants:

October 13, 2009 $ 98,602.38

October 21, 2009 $ 1,532.73

October 22, 2009 $ 519,442.21

October 23, 2009 $ (15,000.00)

October 24, 2009 $ 62,156.40

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Completion of Probation Period-Step Increase

County Auditor, John W. Hoscheid met with the board and informed the board of the completion and satisfactory review of Executive Administrative Assistance, Stacy Novak and requested a two (2) step merit adjustment.

Motion was made by Commissioner Arnesen to approve a two (2) step merit adjustment for completion of probation for Executive Administrative Assistance, Stacy Novak effective October 23, 2009. Motion was seconded by Commissioner Hanson and the vote carried as follows: Voting for: Commissioners Arnesen, Hanson, Patty Beckel and Moorman. Voting against: Commissioner Todd Beckel.

Gambling Permit

County Auditor, John W. Hoscheid met with the board and requested approval for a gambling permit for the Fraternal Order of Police NW MN Lodge #8 to conduct a lawful gambling for a raffle on February 22, 2010 at Sportsman’s Lodge and authorize County Auditor to sign. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Health Insurance

County Auditor, John W. Hoscheid and Human Resource Director, Wade Johannesen met with the board to discuss the Health Insurance Survey that was conducted with the county employees. Wade informed the board that 28 employees responded and the survey favored the “Advantage Plan” by eighteen (18).

Motion was made by Commissioner Moorman to move to the Public Employees Insurance Program “Advantage Plan” for Lake of the Woods County employees for 2010. Motion was seconded by Commissioner Arnesen and the vote carried as follows: Voting for: Commissioners Arnesen, Hanson, Patty Beckel and Moorman. Voting against: Commissioner Todd Beckel.

Assessing Agreement

Chair Patty Beckel presented the 2009 City of Baudette Assessment Agreement to the board for approval.

Motion was made by Commissioner Todd Beckel to authorize County Auditor John W Hoscheid, Interim County Attorney Michelle E Moren and Chair Patty Beckel to sign the 2009 City of Baudette Assessment Agreement; contingent upon both City and County Attorneys’ approval. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Committee Reports

Commissioner Todd Beckel reported that the Association of Minnesota Counties would do the same work that the Minnesota Rural Caucus does for half the cost.

Chair Patty Beckel discussed the AMC District meeting report.

Commissioner Moorman informed the board of the HRDC long range plan for outreach regions for rehab purchases.

Chair Patty Beckel informed the board that the Economic Development committee is pursuing a 6 (six) month contract for an Economic Development Assistant.

Old/New Business

The County Board discussed the following old and new business:

New:

None

Old:

The board discussed the following old business:

County TV- converted to digital today
Capital & General Expenditure Policy- in process
Land Acquisition- will be a couple weeks until completed

There were no new updates on:

ANI, Community Support Program (CSP)

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 4:44 p.m.

Attest: Approved: November 10, 2009

____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

September, 2009

Commissioner Proceedings

September 8, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 8, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the budget meeting to order at 7:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Moorman, and Hanson. Also present were: County Auditor John W Hoscheid, Social Services Director Nancy Wendler and Financial Officer Christine Hultman.

SOCIAL SERVICES

Budget

Social Services Director, Nancy Wendler and Financial Officer Christine Hultman met with the board to discuss the 2010 department’s budget.

Auditor

Levy

County Auditor, John W. Hoscheid explained the calculation of the levy limits for Lake of the Woods County.

Recess

Chair Patty Beckel called the meeting to recess at 8:45 a.m. and reconvened the regular meeting at 9:00 a.m. with the following members present: Commissioner Patty Beckel, Todd Beckel, Moorman, Arnesen and Hanson. Also present were County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and Ted Stone.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with additions and deletions. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

consent agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Monique Arnesen to Duluth on October 4-6 for Human Services Conference; Brent Birkeland to Bagley on September 14&15 for tSQL training; Marti Carlson to Walker on September 16 & 17 for MN Hwy Accountants Joint District Meeting; Josh Stromlund to St Paul on September 29-30 for Legislative Committee Meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of August 25, 2009 meeting with changes. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the following claims against the county:

Commissioners’ Warrants $ 13,656.56

Commissioners’ Warrants $ 2,959.29

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims.

Motion was made by Commissioner Hanson to approve the following claims against the county as presented.

Revenue $ 26,313.60

Road & Bridge $ 59,706.49

County Dev. $ 1,926.48

Joint Ditch $ 735.00

Solid Waste $ 36,239.64

$124,921.21

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 9/08/2009 FOR PAYMENT 9/11/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

13755.00 SAMUAL ALBRECHT 363.76 AUTO VALUE BAUDETTE

492.53 BEST WESTERN KELLY INN STCLOUD 342.99 CANON FINANCIAL SERVICES INC

1907.25 DODDS LUMBER 2000.00 ENVIROTECH REMEDIATION SERVICE

395.44 GCR TIRE CENTER 3245.04 HOWARD’S OIL COMPANY

626.53 LAKE COUNTRY CHEV 1816.82 LAKE ROAD DIESEL INC

589.42 LAKES GAS CO. 3200.00 LAVALLA SAND & GRAVEL INC

786.69 LIFE-ASSIST, INC 406.64 LOW FOODS

4177.50 LOW HIGHWAY DEPT 312.61 LUTHERAN SOCIAL SERVICE OF MN

10407.60 MAR-KIT LANDFILL 375.00 MN OFFICE OF ENTERPRISE TECHNO

12675.00 MOLLBERG MASONRY INC 5402.60 LAW MOREN

886.60 MSOP-MN SEX OFFENDER PRGRM-462 915.00 NORTH EAST TECHNICAL SERVICE,I

988.59 NORTHERN FARMERS CO-OP 2456.22 POWERPLAN

556.00 PROVINCIAL COURT 3148.84 R & Q TRUCKING, INC

848.25 RODERICK RONE JR 692.33 ROSEAU COUNTY COOPERATIVE ASSN

527.40 RUTTGERS SUGAR LAKE LODGE 1750.00 SJOBERG’S INC

553.65 TONY DORN, INC. 4175.50 TRANE US INC

442.07 TRUE VALUE 3410.02 TRUEMAN WELTERS

632.48 UNIVERSITY OF MN 520.25 US FOOD SERVICE, INC

10741.08 WIDSETH SMITH NOLTING&ASST INC 22354.69 ZIEGLER, INC

45 PAYMENTS LESS THAN $300 6,043.82

**** FINAL TOTAL……. $124,921.21 ****

Further moved to authorize the payment of the following auditor warrants:

August 26, 2009 $ 120,000.48

August 26, 2009 $ 61,797.03

August 31, 2009 $ 700.00

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Tourism Bureau Administrative Expenses

County Auditor, John W. Hoscheid met with the board to discuss the Area Tourism Bureau administrative expenses for the Auditor’s office. The consensus of the board was to offer their willingness to help with legislative changes with Senator Saxhaug and Representative Anzelc on the mandated yearly audit for the bureau and requested that John send a letter to the Tourism Bureau informing them of their willingness to help with legislative changes.

County Sheriff

Ammunition

County Sheriff, Dallas Block met with the board to discuss the mandated firearms training that will take place in September for the Sheriff’s office. He explained that he received two quotes for the ammunition and that it was over $1,000 and requested authorization to purchase.

Motion was made by Commissioner Hanson to approve the purchase of ammunition. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Midstate Organization Crime Information Center (MOCIC)

County Sheriff, Dallas Block informed the board that his department joined the MOCIC which is an organization that helps with criminal investigations.

Deputy Coroner

County Sheriff, Dallas Block updated the board on the progress of Deputy Coroners. He informed the board that he talked with Dr. Dayer in regards to appointments of Deputy Coroners. Dr. Dayer was in favor of this and the training will take place in the near future.

land and water planning

Energy Exchanger-Resolution

Land and Water Planning Director, Josh Stromlund met with the board requesting approval for acceptance for responsibility for future maintenance and removal of an energy exchanger that was discussed at the August 25, 2009 board meeting.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution Accepting Responsibility for Future Maintenance and Removal of an Energy Exchanger Located on the Bed of the Rainy River

Resolution 09-09-01

WHEREAS, J & L Hennum, Incorporated, a Minnesota Corporation, has expressed interest in constructing and placing an energy exchanger on the bed of the Rainy River; and

WHEREAS, the Department of Natural Resources is the agency responsible for implementation and permitting according to Minnesota Rule 6115; and

WHEREAS, Minnesota Rule 6115.0170, Subpart 9b, defines an energy exchange as a structure designed for placement on the bed or excavated into the bed of public waters for the purpose of exchanging energy for heating or cooling and includes accompanying hoses or lines connecting the energy exchange components; and

WHEREAS, Minnesota Rule 6115.0211, Subpart 6b, states that a permit is required for the construction, reconstruction, relocation, or repair of energy exchangers located on the bed of a public water. The permit shall be granted if the following general conditions and the additional listed specific conditions are met:

A. there are no other feasible and practical alternative sites for the project that would have less environmental impact;

B. a closed loop design is utilized;

C. the facility is designed in accordance with sound engineering practices;

D. the facility is not located in a designated trout stream or lake, a designated wild and scenic river, or an outstanding resource value water as defined in part 7050.0180;

E. the facility is designed in a fashion and located so as not to cause a navigation hazard;

F. the facility will not exceed more than a minimum encroachment, change, or damage to the environment, particularly the ecology of the waters;

G. the facility will not take threatened or endangered species identified in chapter 6134 without authorization by the commissioner according to parts 6212.1800 to 6212.2300;

H. the facility will not contain substances, if released into public waters, that would be detrimental to water quality or plant or animal life forms; and

I. the construction, relocation, or reconstruction of privately owned structures shall be permitted only when a federal, state, or local governmental agency accepts responsibility for future maintenance of the facility or its removal in the event that the private owner fails to maintain or abandons the facility.

NOW, THEREFORE BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby accepts responsibility for the future maintenance of the facility or its removal in the event the private owner fails to maintain or abandons the facility upon a signed and recorded contractual agreement between Lake of the Woods County and J & L Hennum, Incorporated.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried with Commissioner Patty Beckel abstaining from voting.

Human Resource

Human Resource Director, Wade Johannesen met with the board and presented the Health Insurance Survey results from the county employees.

County Health Insurance

Public Employee Insurance Program (PEIP), Representative Shawn Byrne met with the board to inform them and explained the “Advantage Health Plan” that is now available to the county. He informed the board that if they chose to go with the “Advantage Plan”, all county employees would have to be on this plan and the other plans that the county has now would not be available.

County Auditor

Proposed Budget & Levy Public Hearing

County Auditor, John W. Hoscheid met with the board to discuss the date for a Public Hearing for the Proposed Budget and Levy. The board set December 10, 2009 at 6:00 p.m. for the Public Hearing.

NW Angle Edge Riders- gambling permit

County Auditor, John W. Hoscheid presented a gambling permit for the Northwest Angle Edge Riders to conduct a raffle on March 13, 2010.

Motion was made by Commissioner Arnesen to approve the exempt gambling permit for the Northwest Angle Edge Riders to conduct a lawful gambling for a raffle on March 13, 2010 at Sportsman’s Oak Island Lodge and authorize County Auditor to sign. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Sponsorship of Snowmobile Trails

County Auditor, John W. Hoscheid met with the board and presented an agreement for the legal sponsor for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Lake of the Woods Border Trails.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption.

RESOLUTION AUTHORIZING SPONSORSHIP OF SNOWMOBILE TRAILS OPERATED

BY LAKE OF THE WOODS COUNTY BORDER TRAILS

Resolution No. 09-09-02

WHEREAS, Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Lake of the Woods Border Trails.

WHEREAS, that upon approval of its application by the state, Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in t he agreement.

BE IT RESOLVED THAT, the County Board Chair or the County Auditor are authorized to sign such an agreement with the Department of Natural Resources.

BE IT FURTHER RESOLVED, that Lake of the Woods County Auditor is hereby authorized to serve as the fiscal agent for the above reference project.

Resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

ADOPTED by Lake of the Woods County Board on September 8, 2009

Air Conditioning Quote

County Auditor, John W. Hoscheid met with the board and informed them that the quote for the Air Conditioning for the MIS department equipment room was not received.

State of Minnesota, department of corrections

County Probation Costs Statement

Probation Supervisor, Marc Bloomquist met with the board and discussed the statement of costs incurred by the Department of Corrections in providing parole and probation service to the County.

Recess

The meeting was called to recess at 10:50 a.m. and reconvened at 11:00 a.m. as follows:

Old/New Business

The County Board discussed the following old and new business:

New:

Public Hearing for the City of Baudette Annexation- September 28, 2009 at 6:00 p.m. at the Ambulance Garage.

Old:

The board discussed the following old business:

Township Road Inventory- Chair Patty Beckel will talk with Bruce on the time line for this project.
County TV- Equipment is in Baudette and Williams
Capital & General Expenditure Policy- Chair Patty Beckel will talk with Wade when this will be completed.
Community Support Program (CSP)- waiting on contract
Joint Meeting with City of Baudette and LOW School- September 29, 2009 at 5:30 p.m. at the Government Center in the Commissioners’ Room.
Oak Island Petition- Meeting was scheduled for September 4, 2009 at 9:00 and then received notification that it was cancelled.

There were no new updates on:

Assessing Agreements, ANI, Joint Meeting with Roseau County Board, PILT Payment, Red Lake Tribe Meeting,

Correspondence:

Ditch Management Committee reappointment – Commissioner’s Arnesen, Moorman and Todd Beckel need to reappoint. Commissioner Patty Beckel and Hanson have appointed members.

Arrowhead library system (ALS)

Arrowhead Library Executive Director, Jim Weikum met with the board and discussed the budget for 2010 and how ALS utilizes Lake of the Woods County funds to provide library services for County residents. The proposed levy amount for Lake of the Woods will be $41,558 for 2010.

closed session- mn statute § 13d.03/union

Motion was made by Commissioner Todd Beckel to close the regular meeting pursuant MN Statute §13D.03 at 11:59 a.m. for union discussion. Motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following board members were present: Commissioners Arnesen, Hanson, Moorman, Patty Beckel and Todd Beckel. Also present was: Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular meeting at 12:35 p.m. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

closed session- Mn statute § 13d.03, subd. 3 (b)- land acquisition

Motion was made by Commissioner Hanson to close the regular meeting at 12:45 p.m. pursuant MN Statute §13D.05, subd. 3 (b) to discuss land acquisition. Motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following board members were present: Commissioners Arnesen, Hanson, Moorman, Patty Beckel and Todd Beckel. Others present were: County Auditor, John W. Hoscheid and Land and Water Planning Director, Josh Stromlund.

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular meeting at 1:13 p.m. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 1:15 p.m.

Attest: Approved: September 22, 2009

____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

Commissioner Proceedings

Special County Board Meeting

September 15, 2009

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, September 15, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Public Works Director Bruce Hasbargen and Maintenance Supervisor Jeff Pelland.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Public Works Director Bruce Hasbargen and Maintenance Supervisor Jeff Pelland met with the County Board to review the budget for the Public Works Department.

Solid Waste Department

Public Works Director Bruce Hasbargen met with the County Board to review the budget for the Solid Waste Department.

Recess

The meeting was called to recess at 11:00 a.m. and reconvened at 12:18 p.m. as follows:

Sheriff’s Department

County Sheriff Dallas Block met with the County Board to review the budget for the Sheriff’s Department.

County Auditor

Proposed Levy

County Auditor, John W. Hoscheid met with the County Board and requested approval for the 2010 proposed budget and tax levy. The 2010 tax levy increase will be .86% or $19,397.

ADOPTING 2010 BUDGET AND TAX LEVY

Resolution 2009-09-03

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel.

WHEREAS, the certified county budget for the year 2010 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for the Lake of the Woods County for 2010:

Revenue Fund $1,266,843

Road & Bridge $ 449,580

Social Service $ 558,437

Total $2,274,860

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2010:

Twp Road & Bridge $ 402,905*

Twp Fire – Baudette $ 19,000

Williams $ 26,400

NW Angle $ 6,500

Total $ 454,805

* $402,905 for Township Road & Bridge includes $7,500 which is specifically levied to Northwest Angle residents for Calcium Chloride. ($395,405 + $7,500 = $402,905)

Seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Flu Shots

County Auditor, John W. Hoscheid met with the County Board in reference to flu shots for county employees.

Motion was made by Commissioner Todd Beckel to offer flu shots to all county employees wishing to receive the vaccine, which will be given by Lakewood Nursing Staff at the Government Center. The motion was seconded by Commissioner Hanson and the same being put to a vote, was carried unanimously.

Air Conditioning Quote

County Auditor John W Hoscheid requested to take this off the agenda for the meeting today and place it on the agenda for the next regular scheduled meeting. The County Board was in consensus.

Con-Con Budget Review

County Auditor John W Hoscheid presented a list of requests for appropriations for the year 2010 from the County Development fund. There was no action taken at this time and this item will be placed on the next regular scheduled board agenda.

Human Resource Director

Human Resource Director, Wade Johannesen discussed job evaluations with the County Board and stated they were all done, signed and approved.

Budget Process

The County Board reviewed the IFS budget spreadsheets in detail. They discussed the current attorney budget and would like $50,000 for the position of a half time county attorney.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 3:55 p.m.

Attest: Approved: September 22, 2009

______________________________ ___________________________________

John W Hoscheid Patty Beckel

County Auditor County Board Chair

GOVERNMENT CENTER

206 8th Ave SE Baudette, MN 56623

BOARD MEMBERS

ASSESSOR

Suite #296

AUDITOR/TREASURER

Suite #260

ATTORNEY

Suite #240

COURT OF ADMINISTRATION

Suite #250

EMERGENCY MANAGEMENT

Suite #300

HUMAN RESOURCES

IT/GIS

Suite #210

LAND & WATER

Suite #290

PUBLIC WORKS

306 8th Ave SE, Baudette, MN

RECORDER

Suite #280

SHERIFF'S OFFICE

Suite #300

SOCIAL SERVICES

Suite #200

COMMUNITY

206 8th Ave SE Baudette, MN 56623

AREA LINKS

HOW DO I...

ASSESSOR

AUDITOR

COURT OF ADMINISTRATION

EMERGENCY MANAGEMENT

LAND & WATER

PUBLIC WORKS

RECORDER

GOVERNMENT CENTER

206 8th Ave SE Baudette, MN 56623

BOARD MEMBERS

ASSESSOR

Suite #296

AUDITOR/TREASURER

Suite #260

ATTORNEY

Suite #240

COURT OF ADMINISTRATION

Suite #250

EMERGENCY MANAGEMENT

Suite #300

HUMAN RESOURCES

IT/GIS

Suite #210

LAND & WATER

Suite #290

PUBLIC WORKS

306 8th Ave SE, Baudette, MN

RECORDER

Suite #280

SHERIFF'S OFFICE

Suite #300

SOCIAL SERVICES

Suite #200

COMMUNITY

206 8th Ave SE Baudette, MN 56623

AREA LINKS

HOW DO I...

ASSESSOR

AUDITOR

COURT OF ADMINISTRATION

EMERGENCY MANAGEMENT

LAND & WATER

PUBLIC WORKS

RECORDER

Category: Minutes

June 1, 2010

May 11, 2010

April 6, 2010

MARCH 9, 2010

February 9, 2010

206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623